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How do you avoid unintentional copying?

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Unintentional copying, or plagiarism, is a serious ethical and legal issue that can damage your reputation and credibility as a communicator. Whether you are writing an email, a blog post, a report, or a presentation, you need to avoid using someone else's words, ideas, or data without proper acknowledgment and citation. Here are some tips on how to avoid unintentional copying and respect the original sources of your information.

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Joseph Amoako

Experienced IEP Teacher with Digital Marketing and Classroom Management Skills
Matthew Brannan DMS, CQSW, PCET, NVQ 6 Advice and Guidance

self employed careers and employment coach with specialisms in social care functions (Self-employed) currently…
Ioanna Mantzouridou Onasi

Co-founder & CEO of Dextego's Autonomous Go-To-Market Coach I Sharing my Gen Z Founder Insights to Accelerate Your…

1 Understand plagiarism

Plagiarism is not only copying and pasting text from another source, but also paraphrasing, summarizing, or quoting without giving credit. It also includes using images, graphs, charts, or videos that are not your own or that you do not have permission to use. Plagiarism can happen intentionally or unintentionally, but either way, it is a form of intellectual theft that violates the rights and efforts of the original authors or creators.

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Matthew Brannan DMS, CQSW, PCET, NVQ 6 Advice and Guidance

self employed careers and employment coach with specialisms in social care functions (Self-employed) currently researching data on mature workforce employees
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Don't get lost or anxious about all of this, simply reflect on the presentation or work you are putting together if you feel some of your work looks or reads like others simply add a note that you have drawn some of your work from teachings/subjects reflected by many others/marketing strategies/theories but adapted or synthesized these ideas to encourage accepted points to be emphasised... If you really read between the lines of many published work or sideshows they all use parts of others work those with a gift for linguistical acrobatics often do it

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2 Use quotation marks

When you want to use the exact words of another source, you need to use quotation marks and cite the source. Quotation marks indicate that you are not claiming the words as your own, but rather borrowing them from someone else. However, you should not overuse quotation marks, as they can make your writing look unoriginal and lazy. Use quotation marks only when the words are particularly important, memorable, or authoritative, and when you cannot express them better in your own words.

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Joseph Amoako

Experienced IEP Teacher with Digital Marketing and Classroom Management Skills
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There is no original anywhere. Everyone is a product of somebody so always quote or acknowledge the person whose material or words you are using in your work. There is no shame in copying, but always remember to acknowledge the right people for using their work or words. ''No man is an island.'' Everybody needs someone.

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3 Paraphrase and summarize

Paraphrasing and summarizing are ways of expressing the main ideas of another source in your own words. Paraphrasing is rewriting a sentence or a paragraph, while summarizing is condensing a longer text into a shorter one. Both methods require you to cite the source, as you are still using someone else's ideas, even if you are not using their words. To paraphrase or summarize effectively, you need to understand the source well, use your own voice and style, and avoid changing the meaning or tone of the original text.

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4 Cite your sources

Citing your sources is essential to avoid unintentional copying and to give credit to the original authors or creators. Citing your sources also helps your readers to verify your information, to find more details, and to explore different perspectives. There are different citation styles and formats, such as APA, MLA, Chicago, or Harvard, that you need to follow depending on your purpose, audience, and discipline. You can use online tools, such as citation generators or reference managers, to help you with the citation process.

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5 Use plagiarism checkers

Plagiarism checkers are online tools that can help you detect and prevent unintentional copying in your writing. They compare your text with millions of other sources and highlight any matches or similarities. You can use plagiarism checkers to check your own work before submitting or publishing it, to make sure you have not missed any citations or quotations. You can also use plagiarism checkers to check the work of others, such as your colleagues, students, or collaborators, to ensure its originality and quality.

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6 Learn from feedback

Feedback is a valuable way of improving your communication skills and avoiding unintentional copying. You can seek feedback from your peers, mentors, instructors, editors, or reviewers, who can help you identify and correct any issues or errors in your writing. You can also learn from the feedback you receive from the original sources of your information, such as the authors or creators, who can inform you if you have used their work properly or not. Feedback can help you develop your own voice, style, and ideas, and to respect the work of others.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Ioanna Mantzouridou Onasi

Co-founder & CEO of Dextego's Autonomous Go-To-Market Coach I Sharing my Gen Z Founder Insights to Accelerate Your Journey
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Before writing you can write down in bullet points the topics you want to cover and prioritize writing about the ones you know more about and can easily add your own opinion. For the points that you aren't so familiar with and will require more research, I advise you to work with other experts/ thought leaders rather than filling your work with citations.

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How do you avoid unintentional copying?

1

2

3

4

5

6

7

1 Understand plagiarism

2 Use quotation marks

3 Paraphrase and summarize

4 Cite your sources

5 Use plagiarism checkers

6 Learn from feedback

7 Here’s what else to consider

Communication

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How do you avoid unintentional copying?

1

2

3

4

5

6

7

1 Understand plagiarism

2 Use quotation marks

3 Paraphrase and summarize

4 Cite your sources

5 Use plagiarism checkers

6 Learn from feedback

7 Here’s what else to consider

Communication

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