How do you archive and delete your video files after completing a project?

One thing I find helpful, is to start the process of archiving from the start of your project. Be prepared and start by organizing the data, tag it with names, dates and special comments. This will help you organize it during the post-production process and surely while archiving after you deliver the final product. On another note, we can add a point about the importance of archiving video data, because we may use it in the future for a different project or further corrections.

Personally, I archive completed projects for future reference and potential reuse. It's a smart way to manage storage efficiently. Deleting unnecessary files not only declutters but also ensures a streamlined workflow.

I archive video files by organizing them into labeled folders on external drives or cloud storage for easy access. I delete files only after final delivery and secure backups, ensuring space is freed while keeping important work safe.

It's been stated before, but the archival process begins with preproduction organization. Create naming conventions and file structures that let you know at a glance what something is, how important it is, and when it was created. At the end of the production, you should know what can be archived and deleted just by looking at the folder and file names. When I archive projects, I delete unused media, temporary render files, etc., compress the project folder, copy it to an external hard drive, and then clone that drive to a backup drive. Then, I delete that project from my local project drive. Every six months or so, I clone the backup drive. I try to delete unimportant (archived) projects every few years.

It's important to save and remove video files once a project is completed for reasons; Managing storage space ensuring data security enhancing project efficiency by organizing storage, for access to projects and complying with legal and contractual requirements, for data retention and deletion.

One item that is often forgotten when archiving is including the font files. If someone needs to edit text, this is essential! I also look to go through and get rid of assets that didn't make the final cut (unused images or music, for example).

In some projects, where you may be working on graphics or complex compositing, it may be intelligent to keep the rendering files as well to save computing time and power in case the project to be retouched or so.

After completing a project, I archive raw footage, project files, and the final edit. This ensures future edits or references are smooth. Delete unnecessary drafts, but keep a backup. Proper file management is key for efficiency and maintaining a clutter-free workspace!

Ensure you keep the versions, raw footage, project files (, like Premiere Pro, Final Cut Pro) associated assets (such, as audio, graphics) metadata and any legal or contractual documents. Remove any files duplicate files, incomplete takes and any other unnecessary files that do not hold long term value.

It is always smart to lable your files since the beginning of the project. That will definitely help manage your data, simplify the task and cut the time needed.

I follow a systematic archiving process. I organize files by project and date, then store them on an external drive and cloud for redundancy. For deletion, I ensure client approval, then securely wipe files to maintain privacy.

Archiving Process: Choose the Medium: Use reliable storage solutions such as external hard drives, SSDs, network-attached storage (NAS), or cloud storage.Compression: Compress files where appropriate to save space without sacrificing quality.Backups: Create at least two backups stored in separate locations (e.g., one onsite and one offsite/cloud).Metadata: Ensure all files have comprehensive metadata for easy retrieval.

Your rushes are valuable, you put a lot of of time and energy to put this project together. If you have the means and budget, it is better to invest in an archive solution that will keep your data safe. Your best option is a physical hard disk. Make a list of the content in an excel file, print it and glue it to the hard drive. This way you can always keep track of the material you have.

I archive raw footage and project files on dedicated external drives, keeping an organized folder structure. Cloud storage, like Google Drive or Dropbox, acts as a secure backup. Deleting duplicates and unused files maintains efficiency. Always triple-check before permanent deletion!

Archiving Locations:Local Storage: Use high-capacity, reliable external drives or NAS for local backups.Cloud Storage: Utilize cloud services like AWS, Google Cloud, or Dropbox for remote backups, ensuring they offer sufficient security measures.Offsite Storage: Consider storing physical drives in a secure offsite location for added redundancy.

I archive project files immediately after completion to free up space. I delete only after client approval and project delivery, ensuring a safety net.

My methode is to start archiving from the very beginning. I always keep a copy of all my data and projects on an external hard drive. When the project is finished, I can remove safely all the data and be carefree as I have it on an external hard drive when needed.

Nach Fertigstellung und Kundenfreigabe werden die Projektdaten mitsamt der Ordnerstruktur und aller erstelleten Assets auf einer NAS und zus?tzlich in der Cloud archiviert. Für eine weitergehende Verwendung kann das Projekt inkl. aller Rohdaten jederzeit in Ausgangsqualit?t wieder hergestellt werden.

Project Completion: Archive final project files and delete unnecessary files immediately after project completion.Regular Intervals: Schedule regular intervals (e.g., quarterly or annually) to review and clean up storage.End of Retention Period: Delete files that have reached the end of their retention period as per legal or contractual requirements.

Consistent Naming Conventions: Use clear and consistent naming conventions for files and folders (e.g., ProjectName_Version_Date).Folder Structure: Organize files into a logical folder structure (e.g., Raw Footage, Edited Versions, Assets, Exports).Metadata Tags: Use metadata tags to categorize and describe files for easier searching.Documentation: Maintain documentation of your organization and labeling scheme for future reference.

With more than 20 years of experience of working with post-production processes. Archiving the data always showed its benefits, and saved a lot of projects and relationships with clients. Invest a bit of your time and budget to do it the right way. Always put a line in your budget for archiving and logging rushes, so you don't come short on this level.

There is a distinction between cataloging and archiving at the individual and organizational levels. For organizations dealing with large volumes of files, the most efficient and cost-effective approach involves leveraging an AI-based system. Such a system analyzes media at a semantic level and is capable of answering diverse search queries, including the identification of people, objects, lightning moods, and more. This technology can transcribe hours of interviews in just minutes, enabling human archivists to focus on critical decision-making and management rather than laboring over time-consuming and resource-intensive tasks. A good archive is an important basis for any production and is a tremendous asset that can also generate income

Data Encryption: Encrypt archived files, especially if they contain sensitive or confidential information.Access Control: Limit access to archived files to authorized personnel only.Retention Policies: Develop and adhere to retention policies that specify how long different types of files should be kept before deletion.Disaster Recovery Plan: Ensure you have a disaster recovery plan that includes steps for restoring archived files in case of data loss.