How do you analyze and report on the data from your meeting evaluation surveys?

2 Organize and clean your data

Once you have your evaluation goals, you need to prepare your data for analysis. This means organizing and cleaning your data to ensure it is accurate, complete, and consistent. You can use tools like Excel, Google Sheets, or SurveyMonkey to sort, filter, and label your data. You also need to check for errors, duplicates, outliers, and missing values, and decide how to handle them. For example, you can delete, replace, or ignore them depending on the situation.

3 Analyze your data

Now that you have your clean and organized data, you can start analyzing it to find patterns, trends, and insights. You can use different methods and techniques depending on your data type, evaluation goals, and audience. For example, you can use descriptive statistics to summarize and describe your data, such as mean, median, mode, frequency, and percentage. You can also use inferential statistics to test hypotheses and draw conclusions from your data, such as correlation, regression, and significance. You can also use qualitative methods to interpret and explain your data, such as thematic analysis, content analysis, and coding.

4 Visualize your data

One of the most effective ways to communicate your data analysis is to use visual aids, such as charts, graphs, tables, and infographics. Visualizing your data can help you highlight the key findings, compare the results, and tell a story. You can use tools like PowerPoint, Canva, or Tableau to create and customize your data visualizations. You should choose the appropriate type of visualization for your data and audience, such as pie charts for proportions, bar charts for comparisons, and line charts for trends. You should also follow the best practices for data visualization, such as using clear labels, titles, legends, and colors, avoiding clutter and distortion, and adding annotations and explanations.

5 Write your report

After you have visualized your data, you need to write your report to present and explain your data analysis. Your report should include an introduction, a methodology, a results section, a discussion section, and a conclusion. In the introduction, you should provide the background, purpose, and scope of your evaluation. In the methodology, you should describe how you collected, organized, and analyzed your data. In the results section, you should show and summarize your data visualizations. In the discussion section, you should interpret and evaluate your results, and relate them to your evaluation goals and objectives. In the conclusion, you should summarize the main points, implications, and recommendations of your evaluation.

6 Share your report

The final step is to share your report with your stakeholders and audience. You should consider the format, timing, and channel of your report delivery, depending on your purpose and audience. For example, you can share your report as a PDF document, a PowerPoint presentation, a dashboard, or a video. You can also share your report via email, online platforms, or in-person meetings. You should also solicit feedback and questions from your audience, and use them to improve your future evaluations.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?