Last updated on 2024年8月9日

How do you address power dynamics and hidden agendas in meetings?

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Meetings are essential for collaboration, communication, and decision-making in any organization. However, they can also be challenging to lead and participate in when there are power dynamics and hidden agendas at play. Power dynamics refer to the unequal distribution of influence, authority, and resources among the meeting attendees. Hidden agendas refer to the ulterior motives, personal interests, or undisclosed goals that some meeting attendees may have. Both can undermine the effectiveness, trust, and morale of the meeting and the team. How do you address these issues and ensure a productive and positive meeting experience for everyone? Here are some tips to help you.

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1 Prepare well

One of the best ways to address power dynamics and hidden agendas in meetings is to prepare well beforehand. This means having a clear and specific agenda, inviting the right people, setting clear expectations and ground rules, and doing some research on the potential sources of conflict or resistance. By preparing well, you can reduce the chances of surprises, misunderstandings, and distractions. You can also anticipate and address some of the concerns or objections that may arise from the attendees with different power levels or interests.

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2 Facilitate actively

Another way to address power dynamics and hidden agendas in meetings is to facilitate actively during the meeting. This means being aware of the verbal and non-verbal cues, encouraging participation and feedback, asking open-ended and probing questions, managing time and topics, and resolving conflicts and disagreements. By facilitating actively, you can create a safe and respectful space for everyone to share their views, opinions, and ideas. You can also balance the power and influence of the attendees, prevent domination or intimidation, and uncover and address any hidden agendas.

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Nitin Cunha

YOUR Champion at Improving Vancouver! - specialists in helping backend software engineers grow through the engineering of bespoke solutions for connecting/moving data amongst bleeding edge storage mediums.
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This is true however by rotating meeting facilitator role in as well as speaker timer role in reoccurring meetings, you’ll safely ensure everybody gets a chance to run the meeting.

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3 Communicate effectively

A third way to address power dynamics and hidden agendas in meetings is to communicate effectively throughout the meeting. This means using clear and concise language, listening actively and empathetically, acknowledging and validating different perspectives, and summarizing and clarifying key points and actions. By communicating effectively, you can build rapport and trust with the attendees, avoid confusion and miscommunication, and foster a sense of alignment and consensus. You can also express your own views and interests without being defensive or aggressive.

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Nitin Cunha

YOUR Champion at Improving Vancouver! - specialists in helping backend software engineers grow through the engineering of bespoke solutions for connecting/moving data amongst bleeding edge storage mediums.
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Communicating effectively is nice however no two people speak alike therefore what I’ve done is always to have a kickoff meeting just for the sake of giving everybody a chance to be themselves before we get into a focussed meeting. I also highly emphasize that creating a trusting environment will bring about true solutions and change. Otherwise we’re just being polite with insincere discussion.

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4 Follow up promptly

A fourth way to address power dynamics and hidden agendas in meetings is to follow up promptly after the meeting. This means sending a summary of the meeting outcomes, action items, and responsibilities, soliciting feedback and suggestions, and tracking and reporting progress and results. By following up promptly, you can reinforce the commitment and accountability of the attendees, address any outstanding issues or concerns, and celebrate and acknowledge achievements and contributions. You can also maintain and strengthen the relationships and trust that you have built during the meeting.

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5 Learn and improve

A fifth way to address power dynamics and hidden agendas in meetings is to learn and improve continuously. This means reflecting on your own performance and behavior as a meeting leader, seeking feedback and input from others, identifying areas of improvement and development, and applying best practices and lessons learned. By learning and improving, you can enhance your skills and confidence as a meeting leader, adapt to different situations and challenges, and deliver better results and outcomes. You can also inspire and motivate others to do the same.

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6 Seek support

A sixth way to address power dynamics and hidden agendas in meetings is to seek support when needed. This means recognizing your own limitations and blind spots, reaching out to mentors, coaches, or peers for advice or guidance, and delegating or collaborating with others who have more expertise or experience. By seeking support, you can overcome some of the difficulties and barriers that you may face as a meeting leader, leverage the strengths and resources of others, and achieve your goals and objectives more effectively. You can also demonstrate humility and openness to learning.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Rhonda Lee, MSc., MBA

Leadership and Program Development Professiona|Host of ABCs of Leadership & Business Podcast | Passionate About Empowering Future Leaders
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Dealing with power dynamics and hidden agendas I believe requires a thoughtful approach. While dealing with these issues one still needs to ensure that all voices are heard and that the meeting remains productive. Two strategies come to mind: 1. Set Clear Objectives and Expectations: At the start of the meeting, clearly state the purpose and desired outcomes. This can help to focus the discussion and reduce the likelihood of hidden agendas derailing the meeting. 2. Establish Ground Rules: Implement rules that encourage respectful dialogue and equitable participation. For example, encourage participants to speak openly, listen actively, and avoid interrupting others. Hopefully this helps.

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How do you address power dynamics and hidden agendas in meetings?

1

2

3

4

5

6

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1 Prepare well

2 Facilitate actively

3 Communicate effectively

4 Follow up promptly

5 Learn and improve

6 Seek support

7 Here’s what else to consider

Leading Meetings

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