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How can you write professional emails without using jargon or slang?

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Email is one of the most common and effective ways of communicating in the workplace, especially for administrative assistants who need to coordinate with various stakeholders, clients, and colleagues. However, writing professional emails can be challenging if you are not familiar with the appropriate tone and language to use. Jargon and slang are two types of informal expressions that can confuse, offend, or annoy your recipients, and should be avoided in most business settings. In this article, you will learn how to write professional emails without using jargon or slang, and what to do if you encounter them in your inbox.

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Victoria Chimnaza Sunday ??

Helping overwhelmed founders get processes organized, regain time freedom and scale at ease. Online Business Manager |…
Louise Mutua ??

Tech Virtual Assistant | Admin & Operations | AI, Automation & No code| Empowering High-performing Founders, Coaches…

1 What is jargon and slang?

Jargon and slang are terms that are specific to a certain group, context, or culture, and are not easily understood by outsiders. Jargon is usually related to a technical or professional field, such as acronyms, abbreviations, or specialized vocabulary. Slang is more casual and colloquial, and often reflects the latest trends, fads, or humor. For example, jargon terms like ROI, CRM, or KPI might be familiar to business people, but not to everyone. Slang terms like LOL, BTW, or SMH might be common among online users, but not in formal situations.

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Adriano Lunkes

Business Administration Graduate with a Specialization in Management | Customer Success (Data Assistent) at Gedore | Passionate about Data Analysis, Teamwork, and Effective Communication.
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In communication, jargon ?? and slang ?? serve unique roles. Jargon is key in professional contexts for precision, while slang adds a casual, relatable touch in informal settings. Both, however, can confuse if misused. ?? Research shows effective communicators balance jargon and slang to suit their audience, ensuring clarity and inclusivity. ?? It's about choosing the right language tool ??? for the right context to foster understanding and connection. Embrace linguistic adaptability! Using jargon and slang appropriately can enhance communication, making your message clear and resonant with your audience. ?? Aim for a blend of professionalism and personal touch. ??

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2 Why should you avoid jargon and slang in professional emails?

Using jargon and slang in business communication can be counterproductive, as it can create confusion and misunderstanding, damage your credibility, and make your emails sound too casual, informal, or immature. It can also come across as rude, insensitive, or inappropriate to recipients from different cultures or backgrounds. Therefore, it's important to avoid jargon and slang in order to maintain professional relationships, avoid errors and delays, and increase the chances of getting a positive response or outcome.

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Victoria Chimnaza Sunday ??

Helping overwhelmed founders get processes organized, regain time freedom and scale at ease. Online Business Manager | Project Manager | Virtual Assistant
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Using jargons and slangs are not professional way of communication. Your communication will lack clarity and make you loose trust. Therefore avoiding it totally is the best approach for your message to be understood.

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3 How can you write professional emails without using jargon or slang?

Writing professional emails without using jargon or slang requires clear, concise, and courteous language that suits your purpose, audience, and tone. To do this, use plain and simple words that effectively and accurately convey your message. Avoid technical or obscure terms that may confuse or mislead recipients; if you have to use jargon, explain it or provide a definition. Additionally, use formal and polite expressions that show respect and consideration. Refrain from using casual or colloquial terms; if you have to use slang, use it sparingly and appropriately with people who share your style. When crafting your message, employ positive and constructive language that creates a good impression and encourages cooperation and action. Avoid negative or aggressive language that may discourage cooperation or action; if you need to use criticism or feedback, do so constructively and diplomatically while balancing it with praise or appreciation.

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4 How can you deal with jargon and slang in your inbox?

Sometimes, you might receive emails that contain jargon or slang that you are not familiar with or comfortable with. In such cases, it is best to look up the term online or ask someone who knows for clarification. If you are not comfortable with a term, avoid reacting negatively and instead respond in a neutral or polite way. If you are concerned about a term, address it or clarify it with the sender in order to avoid confusion or misunderstanding.

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5 How can you improve your email writing skills?

Writing professional emails without using jargon or slang is a skill that you can develop and improve with practice and feedback. To do this, it’s important to read and analyze examples of good and bad emails to identify the use of jargon and slang. It’s also beneficial to write and revise your emails carefully, using tools like spell checkers, grammar checkers, or online dictionaries to avoid errors. Furthermore, it’s wise to ask for feedback from peers, mentors, or managers, and be open to constructive criticism and advice. By doing these things, you can learn from the mistakes and successes of others, as well as improve your own writing.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Louise Mutua ??

Tech Virtual Assistant | Admin & Operations | AI, Automation & No code| Empowering High-performing Founders, Coaches, and Consultants to reach their potential with seamless workflows saving them 15+ hours a week.
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Use clear and concise language- Avoid complex sentences and technical terms that your recipient may not understand. Proofread carefully- Typos and grammatical errors can make you look unprofessional. Use a professional tone- Avoid using exclamation points, emojis, or overly casual language. Be specific- Get straight to the point and explain what you need from the recipient. Use a positive and courteous tone-Be polite and respectful, even if you are making a request or disagreeing with someone.

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How can you write professional emails without using jargon or slang?

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1 What is jargon and slang?

2 Why should you avoid jargon and slang in professional emails?

3 How can you write professional emails without using jargon or slang?

4 How can you deal with jargon and slang in your inbox?

5 How can you improve your email writing skills?

6 Here’s what else to consider

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How can you write professional emails without using jargon or slang?

1

2

3

4

5

6

1 What is jargon and slang?

2 Why should you avoid jargon and slang in professional emails?

3 How can you write professional emails without using jargon or slang?

4 How can you deal with jargon and slang in your inbox?

5 How can you improve your email writing skills?

6 Here’s what else to consider

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