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How can you work better with academic authors and clients?

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Proofreading academic papers can be a rewarding and challenging task, but it also requires good communication and collaboration skills. You need to understand the expectations and preferences of your authors and clients, and deliver high-quality work that meets their standards and deadlines. How can you work better with academic authors and clients? Here are some tips to help you improve your proofreading skills and relationships.

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Ellen Korenko

Veterinary Assistant at Clocktower Animal Hospital

1 Know your style guides

Different academic disciplines and journals have their own style guides and formatting rules, such as APA, MLA, Chicago, or IEEE. You need to familiarize yourself with the relevant style guides and follow them consistently throughout the paper. You also need to check if the author or client has any specific instructions or preferences, such as using British or American English, or using footnotes or endnotes. Make sure you have the latest edition of the style guides and use reliable online resources to verify any doubts.

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2 Communicate clearly and politely

Communication is key to working well with academic authors and clients. You need to establish a clear and respectful rapport with them, and communicate your availability, progress, questions, and feedback. You can use email, phone, or video calls, depending on what works best for both parties. You should also use professional and courteous language, avoid jargon and slang, and proofread your own messages before sending them. If you encounter any problems or delays, inform your author or client as soon as possible and offer solutions.

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Ellen Korenko

Veterinary Assistant at Clocktower Animal Hospital
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Respect the author and he or she will respect you. You are both ‘experts’ in different areas. As editors, most of us are good at oral communication. Put the author at ease.

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3 Understand the purpose and scope of your proofreading

Proofreading is not the same as editing or rewriting. Proofreading involves checking and correcting errors in spelling, grammar, punctuation, and formatting, but not changing the content, structure, or style of the paper. You need to understand the purpose and scope of your proofreading assignment, and respect the author's voice and arguments. You should also clarify what level of intervention you are expected to make, and whether you can use track changes, comments, or queries to mark your corrections and suggestions.

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4 Use the right tools and techniques

Proofreading academic papers can be a complex and time-consuming process, so you need to use the right tools and techniques to make your work easier and more efficient. You can use software programs, such as Microsoft Word, Google Docs, or Adobe Acrobat, to proofread digital documents, and use features such as spell check, grammar check, find and replace, and track changes. You can also use online tools, such as dictionaries, thesauruses, citation generators, and plagiarism checkers, to verify and improve your proofreading. However, you should not rely solely on these tools, and always use your own judgment and expertise.

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5 Review your work and ask for feedback

Before you submit your proofread paper, you should review your work carefully and make sure you have not missed any errors or introduced any new ones. You can use different methods to review your work, such as reading aloud, reading backwards, printing out the paper, or using a checklist. You should also ask for feedback from your author or client, and learn from their comments and suggestions. Feedback can help you improve your proofreading skills and build trust and rapport with your academic authors and clients.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you work better with academic authors and clients?

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1 Know your style guides

2 Communicate clearly and politely

3 Understand the purpose and scope of your proofreading

4 Use the right tools and techniques

5 Review your work and ask for feedback

6 Here’s what else to consider

Proofreading

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