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How can you use video conferencing to make employee orientations more engaging?

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Employee orientations are an important part of onboarding new hires and introducing them to your company culture, policies, and expectations. However, traditional orientations can be boring, ineffective, and costly, especially if you have remote or distributed teams. How can you use video conferencing to make employee orientations more engaging and interactive? Here are some tips and best practices to help you design and deliver online orientations that will impress and inspire your new employees.

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Ana Lemes

Psicóloga / Especializada em Estrutura??o de RH e Saúde Mental / Recrutamento e Sele??o / Consultora de RH Generalista…
Rahul Chatterjee

Best Selling Author II Head Learning and Organisational Development - HR at BSS Microfinance Ltd.
Rakesh Singh

Senior HR Business Partner at AKAASA Technologies Inc. with expertise in IT Recruitment and Business Partnering

1 Choose the right platform

When selecting a video conferencing platform, you should consider features like high-quality audio and video, screen sharing and recording capabilities, chat and polling functions, breakout rooms and whiteboards, security and privacy settings, and integration with other tools and platforms. Additionally, it's wise to test the platform prior to the orientation to ensure its reliability and compatibility with your devices and networks. Ultimately, you need to choose a platform that meets your needs, budget, and objectives.

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Ana Lemes

Psicóloga / Especializada em Estrutura??o de RH e Saúde Mental / Recrutamento e Sele??o / Consultora de RH Generalista / Escritora /Palestrante / Mentora de Carreira / Diversidade / Franqueada Luminy RH Franching
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A videoconferência promove a intera??o dos colaboradores com o apresentador, fazendo perguntas, compartilhando insights e participando de discuss?es em tempo real. Isso cria um ambiente mais dinamico e participativo, tornando as orienta??es mais envolventes do que simplesmente passar informa??es de forma unilateral. Nas empresas em que atuei, principalmente pós pandemia, procurei aplicar este recurso de forma personalizada, dividindo os times, realizando dinamicas, bem como, dando as boas vindas (Onbording) ao novo profissional, entendo que é uma ótima maneira de aproxima??o, quando se trata de barreira regional. Isso permite que os colaboradores vejam exatamente como realizar uma tarefa, tornando as orienta??es aplicáveis.

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Rahul Chatterjee

Best Selling Author II Head Learning and Organisational Development - HR at BSS Microfinance Ltd.
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Improve employee orientations using video conferencing by include interactive components such as live Q&A sessions. Use multimedia presentations and visual aids to make content more interesting. Introduce virtual team-building activities to encourage relationships. Divide material into manageable chunks and incorporate interactive polls or quizzes. Encourage participant involvement by hosting breakout sessions or virtual chats. Use video to highlight the company culture and important staff. Record sessions for on-demand access, which accommodates a variety of schedules. By integrating technology and participatory tactics, video conferencing may make employee orientations more interesting and meaningful.

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Rakesh Singh

Senior HR Business Partner at AKAASA Technologies Inc. with expertise in IT Recruitment and Business Partnering
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Video conferencing can significantly enhance the engagement level of employee orientations by leveraging its interactive features and multimedia capabilities. Here are some strategies to make employee orientations more engaging using video conferencing: Interactive Presentations Virtual Tours Gamification Breakout Sessions Guest Speakers and Panels Virtual Icebreakers Q&A Sessions Post-Orientation Resources: By incorporating these strategies, you can leverage video conferencing to create dynamic and engaging employee orientations that effectively onboard new hires and foster a sense of belonging within the organization.

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2 Plan and prepare the content

When planning and preparing content for your online orientation, it is important to ensure that it is relevant, concise, and engaging. To achieve this, you should identify the key messages and objectives of the orientation, use a mix of formats and media such as videos, images, animations, quizzes, and games, break down the content into manageable chunks and segments, provide clear and simple instructions and expectations, and include opportunities for feedback and interaction. Additionally, you may want to create a script or an agenda for the orientation and share it with the participants beforehand.

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3 Facilitate and moderate the session

The success of your online orientation is largely dependent on how you facilitate and moderate the session. You should create a welcoming and supportive environment for your new employees to learn, ask questions, and connect with each other. To do this, introduce yourself and other presenters or facilitators, set ground rules and norms, use icebreakers and warm-ups to break the ice and build rapport, encourage participation and engagement by asking open-ended questions, using polls, and acknowledging comments. Additionally, use breakout rooms and whiteboards to foster collaboration and discussion, monitor the chat for any technical issues or concerns, and summarize the main points and action items at the end of the session. Furthermore, consider following up with the participants after the session to solicit feedback and suggestions for improvement.

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Racheal Pallares

Helping managers work with neurodiverse brains, not against them! | Neurodiversity Training Institute
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The effectiveness of your online orientation hinges on your ability to create a welcoming environment and skillfully facilitate the session, encouraging new employees to engage and connect. By introducing facilitators, setting clear expectations, employing interactive elements like icebreakers and polls, and using tools for collaboration, you can foster a dynamic learning atmosphere. Ensuring follow-up after the session for feedback also plays a crucial role in refining the orientation process and enhancing participant satisfaction.

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4 Customize and personalize the experience

Using video conferencing for employee orientations can provide a personalized experience for your new employees. You can segment the audience by role, department, location, or level and use relevant examples, scenarios, and stories that resonate with them. Additionally, incorporate your company culture, values, and vision into the orientation and invite guest speakers or mentors from different teams or functions. Recognizing and celebrating the achievements and contributions of your new employees can also help make the orientation more meaningful. Assigning pre-work or post-work activities may also be beneficial to help prepare for or reinforce their learning from the orientation.

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5 Evaluate and improve the process

The last step in using video conferencing for employee orientations is to evaluate and improve the process. To do this, you should collect and analyze data and metrics, such as attendance, engagement, satisfaction, retention, and performance. Additionally, conducting surveys and interviews with participants and stakeholders can provide valuable feedback. Reviewing the feedback and suggestions will help you identify the strengths and weaknesses of your online orientations. Afterward, you can implement changes and adjustments based on the findings and best practices. Furthermore, benchmarking your online orientations against other organizations or industry standards can help you learn from their experiences and insights.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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sameh shalash

Bridging Alines training and Business: Avionics Training Specialist | Organization Development | Marketing Acumen
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Additional tips: Use high-quality audio and video: Ensure all participants have a good connection and can see and hear each other clearly. Keep the session short and focused: Avoid information overload and schedule breaks to maintain attention. Be mindful of time zones: If participants are in different locations, be flexible with scheduling and consider recording the session for those who can't attend live. Promote a positive and inclusive environment: Encourage respectful communication, humor, and celebrate diversity.

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Romelia Marquez

Resource Specialist @ FPT Latin America | Training, Metrics, Motivation
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In my experience, using video conferencing for employee orientations has been a game-changer. With platforms like Zoom, I was been able to personalize the training experience, making it more engaging and interactive. By incorporating multimedia elements, breakout rooms to facilitated team bonding, and interactive elements like polls making it engaging. Video conferencing allowed for a more dynamic and tailored training experience, fostering connection even in a virtual setting.

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How can you use video conferencing to make employee orientations more engaging?

1

2

3

4

5

6

1 Choose the right platform

2 Plan and prepare the content

3 Facilitate and moderate the session

4 Customize and personalize the experience

5 Evaluate and improve the process

6 Here’s what else to consider

Training & Development

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How can you use video conferencing to make employee orientations more engaging?

1

2

3

4

5

6

1 Choose the right platform

2 Plan and prepare the content

3 Facilitate and moderate the session

4 Customize and personalize the experience

5 Evaluate and improve the process

6 Here’s what else to consider

Training & Development

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