How can you use mentoring tools to improve your sessions?

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Mentoring is a rewarding and impactful way to share your knowledge and experience with others. But it can also be challenging and time-consuming, especially if you don't have a clear structure and plan for your sessions. That's why using mentoring tools can help you improve your effectiveness and efficiency as a mentor. In this article, you'll learn how to use some of the most common and useful mentoring tools, such as SMART goals, GROW model, feedback methods, and online resources.

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M.R.K. Krishna Rao

Professor in Artificial Intelligence and Machine Learning
Syed Fadzil Syed Mohamed

Fellow of The Institution of Engineers, Malaysia (FIEM)

1 SMART goals

One of the first steps in any mentoring relationship is to set clear and realistic goals for the mentee. A useful tool for this is the SMART framework, which stands for Specific, Measurable, Achievable, Relevant, and Time-bound. By using this tool, you can help your mentee define what they want to achieve, how they will measure their progress, what resources and skills they need, how their goal aligns with their values and interests, and when they expect to reach it. This way, you can create a shared vision and a roadmap for your sessions.

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Syed Fadzil Syed Mohamed

Fellow of The Institution of Engineers, Malaysia (FIEM)
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Clear communication and constructive comments are essential in professional mentoring partnerships. Effective mentoring tools promote open discussion, allowing both participants to freely share their perspectives and thoughts. Mentors and mentees can collaborate to find areas for improvement while recognising strengths by cultivating a culture of mutual respect and a growth mentality. This positive approach encourages ongoing learning and skill development, ultimately improving professional competencies critical to success in the dynamic area of mechanical engineering.

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2 GROW model

Another tool that can help you structure your sessions is the GROW model, which stands for Goal, Reality, Options, and Will. This tool helps you guide your mentee through a problem-solving process, where you explore their current situation, identify possible solutions, evaluate their pros and cons, and commit to an action plan. By using this tool, you can help your mentee develop their critical thinking, creativity, and self-confidence, as well as monitor their outcomes and challenges.

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M.R.K. Krishna Rao

Professor in Artificial Intelligence and Machine Learning
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To improve mentoring sessions, the GROW model provides a structured framework for effective guidance: Define Goals: Start by identifying clear, achievable objectives with your mentee. Assess Reality: Explore the mentee's current situation to understand challenges and opportunities. Explore Options: Brainstorm possible solutions, evaluating their pros and cons collaboratively. Commit to Will: Develop an actionable plan and ensure the mentee's commitment to it. By fostering critical thinking, creativity, and accountability, the GROW model empowers mentees to achieve meaningful progress.

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3 Feedback methods

Feedback is an essential part of any mentoring relationship, as it helps both parties learn and grow. However, giving and receiving feedback can be tricky, especially if it's not done in a constructive and respectful way. That's why using feedback methods can help you communicate effectively and avoid misunderstandings. Some of the most common and useful feedback methods are the sandwich method, the SBI model, and the 360-degree feedback. The sandwich method involves giving positive feedback before and after a constructive criticism, to soften the impact and highlight the strengths. The SBI model stands for Situation, Behavior, and Impact, and it helps you describe the specific context, action, and consequence of the feedback, to make it clear and objective. The 360-degree feedback involves collecting feedback from multiple sources, such as peers, managers, clients, or mentors, to get a comprehensive and balanced perspective.

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Daniel Nasri

Consultant Pharmacist | Advisor | Pharmacogenomics | General Practice Pharmacist| Mentor
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Feedback is best given within the context of a mentoring relationship built on trust, honesty and mutual respect. Feedback that is specific is more helpful than vague general comments. Also, it is helpful for the feedback to focus on behaviour and actions rather than personality traits, especially in the context of constructive feedback.

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4 Online resources

Finally, online resources can be a great tool to enhance your mentoring sessions, as they offer a variety of information, inspiration, and support. For example, you can use online platforms, such as MentorCruise, to find and connect with mentors and mentees in your field, or to access useful articles, podcasts, webinars, and courses on various topics related to mentoring. You can also use online tools, such as Google Docs, Zoom, or Trello, to collaborate, communicate, and organize your sessions with your mentee. By using online resources, you can expand your network, knowledge, and skills, as well as make your sessions more engaging and convenient.

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Daniel Nasri

Consultant Pharmacist | Advisor | Pharmacogenomics | General Practice Pharmacist| Mentor
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Sharing helpful and relevant resources such as articles, podcasts, videos and book recommendations can enrich the mentoring experience. These resources can foster helpful discussions during mentoring sessions. Both mentor and mentee providing value in these discussions due to their unique perspectives, offering a learning opportunity for both parties.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you use mentoring tools to improve your sessions?

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1 SMART goals

2 GROW model

3 Feedback methods

4 Online resources

5 Here’s what else to consider

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