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How can you use an executive's calendar to enhance your leadership and communication skills?

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As an administrative assistant, you are often responsible for managing your executive's calendar and ensuring that they have enough time for their priorities, meetings, and tasks. However, did you know that you can also use their calendar as a tool to improve your own leadership and communication skills? In this article, we will show you how you can use an executive's calendar to enhance your professional development and performance.

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Ebenezer Opoku

Industrial Chemistry Graduate|Quality Control And Assurance |Chemical Processing| Environmental Health And Safety|…

1 Understand their goals

One of the first steps to use an executive's calendar effectively is to understand their goals and expectations. What are their short-term and long-term objectives? What are their key projects and deadlines? What are their preferred modes and frequency of communication? By knowing these answers, you can align your calendar management with their vision and strategy, and anticipate their needs and preferences. You can also communicate more clearly and confidently with them, as well as with other stakeholders, about their availability and priorities.

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Kumba Tamba

Personal Dev. Coach | Women & Youth Advocate | | International Relations | LLB Candidate | Founder, The Better Me Initiative | Speaker | Corporate Events MC | Customer Relations | Aspiring Diplomat & Lawyer
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An executive's calendar serves as a guide and helps in understanding their goals. This understanding gives you a focus and sense of direction to render the necessary support. It also aids in adopting effective communication strategies in interacting with them so as to attain the desired impact.

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2 Plan ahead

Another way to use an executive's calendar to enhance your skills is to plan ahead and anticipate potential challenges and opportunities. For example, you can review their calendar regularly and identify any gaps, conflicts, or overlaps in their schedule. You can also look for any events, deadlines, or tasks that may require preparation, follow-up, or feedback. By doing so, you can proactively suggest solutions, adjustments, or reminders to optimize their time and productivity. You can also demonstrate your initiative, foresight, and problem-solving skills.

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Ebenezer Opoku

Industrial Chemistry Graduate|Quality Control And Assurance |Chemical Processing| Environmental Health And Safety| Skill Training Coach|Digital Marketer|Graphics Designer|Brand Communication Expert|Data Analyst|
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Plan ahead by considering your goals and those of your group. Prepare by gathering local information, communicating expectations, and getting the technical skills, first aid knowledge, and equipment to make the trip a success.

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3 Be flexible

Using an executive's calendar also requires you to be flexible and adaptable to changing situations and demands. You may have to deal with urgent requests, cancellations, rescheduling, or interruptions that affect their calendar. You may also have to adjust your own schedule and tasks accordingly. To cope with these changes, you need to be able to prioritize, negotiate, and communicate effectively. You need to be able to balance your executive's needs with your own, as well as with those of other stakeholders. You need to be able to handle stress, uncertainty, and feedback gracefully.

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4 Learn from them

Another benefit of using an executive's calendar is that you can learn from their experience, expertise, and style. You can observe how they manage their time, tasks, and relationships. You can also see how they handle different situations, challenges, and opportunities. You can learn from their successes and failures, as well as from their feedback and guidance. By doing so, you can gain valuable insights, tips, and best practices that you can apply to your own work and career. You can also develop a stronger rapport and trust with them.

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5 Seek feedback

Finally, using an executive's calendar can help you seek feedback and improve your skills. You can ask them for their input and suggestions on how you can manage their calendar more effectively and efficiently. You can also ask them for their feedback on your performance, strengths, and areas for improvement. By doing so, you can show your willingness to learn, grow, and excel. You can also identify your goals, gaps, and opportunities for professional development. You can also celebrate your achievements and recognize your value.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you use an executive's calendar to enhance your leadership and communication skills?

1

2

3

4

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1 Understand their goals

2 Plan ahead

3 Be flexible

4 Learn from them

5 Seek feedback

6 Here’s what else to consider

Administrative Assistance

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How can you use an executive's calendar to enhance your leadership and communication skills?

1

2

3

4

5

6

1 Understand their goals

2 Plan ahead

3 Be flexible

4 Learn from them

5 Seek feedback

6 Here’s what else to consider

Administrative Assistance

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