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How can you use apps to increase your productivity and reduce stress?

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As an administrative assistant, you have to juggle multiple tasks, deadlines, and requests every day. This can be overwhelming and stressful, especially if you don't have the right tools to help you manage your workload. Fortunately, there are many apps that can help you increase your productivity and reduce stress by organizing your projects, automating your tasks, improving your communication, and enhancing your well-being. In this article, we will explore how you can use apps to boost your efficiency and happiness as an administrative assistant.

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Linsey Chamberlin

Assistant Athletic Director at Texas A&M Athletics. STRENGTHS: Competition | Empathy | Achiever | Consistency |…

1 Organize your projects

One of the most important skills for an administrative assistant is to be able to plan, prioritize, and track your projects. You need to know what you have to do, when you have to do it, and how you are doing it. Apps that can help you organize your projects include task managers, calendars, and note-taking apps. Task managers allow you to create lists, set deadlines, assign responsibilities, and monitor progress. Calendars help you schedule your appointments, meetings, and events, and sync them across your devices. Note-taking apps help you capture your ideas, notes, and reminders, and access them anywhere.

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Linsey Chamberlin

Assistant Athletic Director at Texas A&M Athletics. STRENGTHS: Competition | Empathy | Achiever | Consistency | Discipline
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I use the Trello app religiously in my work and personal life. Allows me to quickly write things down and can move things around in a to-do list format so I can constantly re-prioritize things as needed.

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Clarisse Santos

Analista de processos | Gest?o de projetos | Educa??o corporativa | Ouvidoria | Customer Experience| Customer Success| Meios de pagamento | Mentoria
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Existem vários aplicativos gratuitos com quadro Kanban, como o Trello e o Asana, que s?o excelentes para a organiza??o de tarefas. S?o de fácil utiliza??o e contribuem para manter os projetos catalogados.

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2 Automate your tasks

Another way to increase your productivity and reduce stress is to automate your tasks. Automation means using apps or software to perform repetitive or routine tasks for you, such as sending emails, filling forms, generating reports, or updating data. Automation can save you time, reduce errors, and simplify your workflow. Apps that can help you automate your tasks include email marketing tools, form builders, report generators, and data entry tools. Email marketing tools help you create and send newsletters, campaigns, and follow-ups. Form builders help you create and share online forms, surveys, and quizzes. Report generators help you create and export professional reports. Data entry tools help you input and update data faster and easier.

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Clarisse Santos

Analista de processos | Gest?o de projetos | Educa??o corporativa | Ouvidoria | Customer Experience| Customer Success| Meios de pagamento | Mentoria
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Eu,particularmente gosto de utilizar macros para enviar mensagens de texto simples e repetitivas. Tem um aplicativo que é ótimo para isso, o AutoHotkey. Esse aplicativo de macro utiliza em diversos programas da Microsoft e Google. Também fa?o uso de extens?es em meu avegador de internet, as quais ajudam na busca de informa??os, corre??o de texto...

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3 Improve your communication

Communication is another essential skill for an administrative assistant. You need to communicate effectively with your boss, colleagues, clients, and other stakeholders. You need to be clear, concise, and courteous in your messages, calls, and meetings. Apps that can help you improve your communication include email clients, messaging apps, video conferencing tools, and voice assistants. Email clients help you manage your inbox, compose and send emails, and organize your contacts. Messaging apps help you chat and collaborate with your team, share files and feedback, and create group chats. Video conferencing tools help you host and join online meetings, share your screen and presentations, and record and transcribe your sessions. Voice assistants help you use voice commands to perform tasks, such as setting reminders, making calls, or searching information.

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4 Enhance your well-being

Finally, as an administrative assistant, you need to take care of your well-being. You need to balance your work and personal life, cope with stress, and maintain your health and happiness. Apps that can help you enhance your well-being include wellness apps, meditation apps, fitness apps, and music apps. Wellness apps help you track your mood, sleep, and habits, and provide tips and resources to improve them. Meditation apps help you practice mindfulness, relaxation, and breathing exercises, and reduce anxiety and depression. Fitness apps help you monitor your physical activity, set goals, and follow workouts and nutrition plans. Music apps help you listen to your favorite songs, podcasts, and audiobooks, and boost your mood and motivation.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you use apps to increase your productivity and reduce stress?

1

2

3

4

5

1 Organize your projects

2 Automate your tasks

3 Improve your communication

4 Enhance your well-being

5 Here’s what else to consider

Administrative Assistance

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How can you use apps to increase your productivity and reduce stress?

1

2

3

4

5

1 Organize your projects

2 Automate your tasks

3 Improve your communication

4 Enhance your well-being

5 Here’s what else to consider

Administrative Assistance

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感谢您的反馈

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