How can you select the best follow-up strategy for program evaluation?

First, be clear about what we want to find out and make sure it matches the program's goals. Think about the main questions we need answers to. Then, pick the right methods to get this information—like surveys or interviews. Decide when and how often you'll collect data. It could be throughout the program or at specific times like before, during, and after. Using a mix of numbers and stories (quantitative and qualitative) gives a fuller picture. Include the people who care about the program, like participants and partners, to make sure you're looking at everything that matters. Be practical with our choices based on the time and money we have. Stay flexible because things might change.

Follow up is a great mean of tracking the program progress across different of program management. It helps to identify the program status and provide clear justifications if it’s behind or ahead of schedule. Follow up can take different forms starting from follow up meetings to surveys, forms, reports and even focus groups from program development stakeholders. The key to have a successful follow up measure is encouraging the stakeholders on delivering an honest, reliable follow up status as a mean of supporting them Incase of any showstoppers or roadblocks do exist.

After the assessment results are shared, stakeholders are asked to provide their thoughts, ideas, and recommendations for improvement using an online platform. Stakeholders may work together in open forums, polls, and idea-sharing features to debate problems, come up with new ideas, and rank the importance of different actions according to their knowledge and experience. Using collective intelligence to generate innovation and continual improvement in program design and delivery, this participatory method also promotes ownership and accountability. Organizations may improve the programs' relevance, efficacy, and sustainability by tapping into the crowd's wisdom.

Em todo programa que realizei, o primeiro passo é entender o que queremos medir e quais ser?o os indicadores que nortear?o esses resultados. Usando como inspira??o o Balanced Scorecard, é necessário que tenhamos os objetivos, suas metas e sues indicadores. E durante o processo utilizar de ferramentas de acompanhamento e melhoria de processos como ciclo PDCA

Picking a follow-up strategy for evaluating your program? First up, figure out exactly what you want to find out. Did the program hit its targets, or do you want to know what people thought of it? Once you're clear on that, choose how you'll get the info. Quick feedback? Send out a survey. If you're after more in-depth stuff, think about interviews or focus groups. Timing's important too. Get immediate reactions right after the program, but checking in a few months later can show you the longer-term effects. And it's not just gathering feedback – you've got to use it and put it to action.

Consider factors like the program's objectives, available resources, stakeholders' preferences, and the type of data needed. Common follow-up strategies include surveys, interviews, focus groups, observation, and document analysis. Assessing which method aligns best with your goals and resources will help determine the most suitable approach.

Using VR immersive experiences is another creative follow-up technique for evaluating programs. The assessment results and the effects of the program may be digitally explored by stakeholders in a fully immersive and interactive VR setting. Participants may better grasp complicated facts, see possible solutions, and feel the program's effects via guided simulations and scenarios. Better stakeholder involvement and retention, as well as increased empathy and understanding, lead to deeper conversations and better decisions when using this immersive method. Organizations may improve the efficacy and influence of their program assessment follow-up tactics by utilizing state-of-the-art technologies.

There are several follow-up methods commonly used in program evaluation, along with considerations for their selection: Surveys for Suitable for collecting quantitative data from a large sample. Interviews for in-depth insights and understanding the perspectives of stakeholders. Focus Groups for exploring diverse viewpoints and group dynamics. Observations: for assessing behaviors, processes, or outcomes in real-time. Document Analysis for reviewing existing documents, reports, or program materials. Case Studies for exploring in-depth information about specific cases within the program. Benchmarking for comparing program performance against industry standards or similar programs.

?In today's world where organizations are eagerly adopting the Agile way of working for their products, choosing a follow-up method is not a tricky task. If we talk about Scrum Framework, then there is an event called Sprint Review Meeting. ?Where the Scrum Team coordinate with the stakeholders and presents or showcases to them the exact current status of the product aka project. And get instant feedback from them without any delay instead of investing time in generating the reports and surveys. ?On the other hand, where the organization does not use Agile, they need to go with surveys, reports, workshops and meetings that allow them to present, discuss, and refine your evaluation results and recommendations with your stakeholders.

Selecting the best follow-up strategy for program evaluation involves considering the program's goals, stakeholders, and available resources. It may include methods such as surveys, interviews, or performance metrics, depending on the nature of the program and desired outcomes. Tailor the strategy to gather relevant data for comprehensive analysis and informed decision-making.

In my opinion there is no substitute to planning. If we want to get the outcome we need it comes down to basic planning and follow up. Understand what is important and schedule the items that are important. Make them the priority. This is one of the best ways to make sure the important things happen In a world where things get carried away by ‘tasks’ it is best to leverage the attitude to ensure the important activities are carried out,

Spend time with your team prior to identify your Success Measures and set every expectation on baby steps. Good to Great!! Companies dont become #1 overnight. It happens through gradual, sustainable improvement. Communicate the goals. Communicate progress. React and adjust. It will be almost instant that you feel your team All In The Boat and Rowing in the Same Direction!!

When planning follow-up activities, consider timing; follow up soon after evaluation but allow stakeholders time to review. Consistency is key throughout the program cycle. Allocate sufficient resources (time, budget, staff, tech). Identify and address potential challenges like technical issues or stakeholder resistance. Also, be very mindful of the "mood" you set in your conversations. You want to make sure everyone feels safe and welcome to speak freely, without criticism. Plans and schedules change and you catch problems early if everyone feels free to speak up.

?Whenever we are planning for follow-up activities we need to keep a few things in mind that are timing, frequency, and resources. For better outcomes, we need to go with the basics and work together to achieve the goals. ?For scheduling a follow-up activity we need to understand the importance and prioritise the items as per the requirements. This will help us in getting the best outcomes of the follow-up.

Planning follow up also requires pre-planned objectives. If you don't know what you are aiming for you really can't evaluate the result. Just because the CEO doesn't like how you got there does not negate a good process. If the project goal is to satisfy the CEO than that's an entirely different goal. Just be sure the CEO can define concrete measures of satisfaction.

I feel a robust and efficient follow up mechanism combines empowerment, independence, and autonomic operations along with collaboration, ideation and proactive issues identification and remediation. Formal review mechanisms and meetings must coexist with shared collaborative PM status, reports, IM systems, automated workflows and notifications. Follow ups must be value adding, encourage ideas and creativity while minimizing perfunctory activities, policing and needless checkins..

Besides the methods of evaluation methods, it would be better to ; ?Clearly define the program's boundary partners, outline desired outcomes, and identify strategies for achieving them. ?Select measurable indicators aligned with program goals. Use both quantitative and qualitative data to assess performance. ?Calculate both tangible and intangible costs and benefits. Consider the time frame for measuring costs and benefits. ? Consider additional open-ended questions for qualitative insights. ?Identify key actors and relationships and Choose key stakeholders strategically. Conduct interviews using a semi-structured format to allow for flexibility. ?Choose a platform that aligns with your audience. Regularly monitor and respond to feedback.

To enhance your follow-up strategy as a program manager, analyze project outcomes, gather feedback from stakeholders, identify areas for improvement, and adjust your approach accordingly. Implement lessons learned to refine processes and communication for future projects.

Depois de implementar sua estratégia de acompanhamento, é importante avaliá-la para garantir que ela esteja funcionando conforme o planejado. Você pode avaliar sua estratégia de acompanhamento usando as seguintes perguntas: Você está coletando as informa??es necessárias? As informa??es que você está coletando s?o úteis? A estratégia de acompanhamento é eficiente? Se você identificar áreas de melhoria, você pode ajustar sua estratégia de acompanhamento conforme necessário.

Follow up’s are hard. It’s hard to get ample feedback without incentivising them. Give them a free……. Secondly, Towards the end of the session request the participants to provide follow up feedback. Get a written commitment. Once they commit they are more likely to participate.

Periodically monitoring the effectiveness of a corporate strategy can ensure the strategy functions as it's intended, allow you to improve the strategy and may improve the quality of future strategies. You can check how well a strategy functions by performing a strategic evaluation. Understanding how to evaluate strategies and the main criteria of an evaluation may help you when reviewing strategies or policies at your workplace. Strategies often contain at least a small amount of risk. When evaluating a strategy, you can determine how risky it is compared to how much your organization may benefit from it. If a policy has a high chance for a large reward, you may consider a higher degree of risk than a strategy with a lower rate of gain.

Program evaluations ensure necessary pivots for maximum impact. We were implementing a strategic product line profitability improvement program for multiple BUs in a Fortune 100 company (that had CEO and CFO as primary sponsors). Program reviews with multidisciplinary stakeholders in individual BUs were key to scaling the program across the company. These reviews ensured program buy-in by BUs (and program playbook augmentation for BU edge cases, bespoke M&A needs, BU-level tech landscape complexity) while accelerating implementation by embedding program execution capabilities within individual BUs itself (and eliminating central team bottlenecks). #Scaling #ValueRealization #Transformation

Best way to follow-up is to turn it into an automated process! What I mean by that is, many programs incorporate / use some form of program management or service management IT system. A section of these allow the PM team to record and track the benefits and outcomes required from the program. It is this capability that should be leveraged to the full, in order to not let follow-up become something labourious. Also, to ensure follow-up becomes a daily opportunity and in fact, near real-time. The day and age of monthly of quarterly follow-ups, involving large meetings of stakeholders etc. should be a thing of the past. Use technology to do automate as much of the process as possible, by taking time to build the system tracking first.

The goal when selecting a follow-up strategy is to establish a flexible and adaptive process that aims to continuously improve decision-making. 1. Clearly define evaluation objectives and identify key performance indicators. 2. Choose an evaluation method that aligns with the goals of the program. 3. Consider both quantitative and qualitative measures to gain a comprehensive understanding of outcomes. 4. Tailor the follow-up strategy to the specific context and nature of the program, ensure it captures relevant data and feedback. 5. Implement surveys, interviews, and performance metrics to gather diverse perspectives. 6. Regularly reassess the follow-up plan, making adjustments based on emerging needs and changing circumstances.

Ensure you include proactive risk management is vital in the program/project feedback strategy. Identify potential disruptions, create contingency plans, and regularly reassess risks. This ensures the program's resilience, enabling quick responses to challenges, and aligning with the dynamic nature of the evolving work landscape.