How can you scale your quality control system as your practice grows?

In my experience, Automate and standardize your processes:- One of the key ways to scale your quality control system is to automate and standardize your processes as much as possible. Automation can help you reduce human errors, save time and resources, and improve consistency and accuracy. You can use software, tools, or platforms that can help you automate tasks such as data collection, analysis, reporting, or communication. Standardization can help you ensure that your processes are aligned with best practices, industry standards, and client requirements. You can use templates, checklists, or guidelines to standardize your processes and make them easier to follow and replicate.

Para la evaluación de la eficacia de cualquier sistema de calidad y seguridad alimentaria debemos realizar: 1. Revisión periódica de las incidencias detectadas internamente y de las reclamaciones de los clientes (incidencias externas) de manera que podamos obtener una visión general de los fallos de nuestro sistema localizando los puntos más débiles del flujo de los productos para poder establecer mejoras que disminuyan el % de fallos. 2. Revisión de la eficacia de las acciones correctivas propuestas en las desviaciones y de los plazos propuestos para el cierre de las mismas. 3. Revisión junto a gerencia y al personal la eficacia del sistema en función de indicadores medibles. 4. Plantear objetivos cuantificables asociados a la calidad.

Assessing the current status shall include also evaluating the performance of the current control system (internal defects/dppm/scrap level, process capability - cp/cpk, and external cdppm). Control plan and PFMEA shall be used for mapping the controls and assessing the risks.

Regardless of SWOT analyses, the organization must consider the requirements of stakeholders, meet expectations. Subsequently, ensure that the quality objectives or the management system are aligned with the objectives and interests of the organization. have a Corrective Actions process, ensure that the document processes are mature and a good detection system in internal Audits.

To understand the current state of my quality management system, I recommend the Gap analysis displaying each standard requirement to be verified and then how the organization is complying with said requirements.

En la mejora del escalado del sistema de calidad se deben: 1. Definir en cada etapa del proceso qué puntos se deben controlar. 2. Generar instrucciones de trabajo ilustradas y detalladas para cada una de las etapas. 3. Generar formatos digitales en los que se registren las operaciones a controlar, los responsables, los criterios aceptación/rechazo y qué hacer en caso de desviaciones 4. Realizar verificaciones periódicas por parte del departamento de calidad sobre los procesos realizados por personal de producción, de almacén o de mantenimiento. 5. Trabajar con programas que nos permitan evaluar tendencias y a cruzar datos. 6. Todos los documentos, formatos y controles deben consensuarse con el personal que ejecuta el trabajo.

Ask anyone who has worked with me and they’ll tell you- I employ a number of automations and templates to boost efficiency. Implement software for tasks like appointment scheduling or patient record management. For instance, a multi-branch clinic could use a centralized database for patient records, ensuring consistency in patient care. Standardization, such as using the same checklists across all branches, ensures uniformity in service quality. These ideas are easy to write down and provide guidance, but implementation and follow through on the success of these automations is critical

Regardless of how much staff training you do, you will always have to do more staff training. This is due to elements like burn and churn and promotion of team members. Keeping manuals and updating them periodically will ensure your team members are up to date on the latest company policies. For example, a practice might hold bi-monthly training sessions on new dental technologies or patient care techniques. Empowering staff involves entrusting them with responsibilities and decision-making power, fostering a culture of accountability and quality.

Without a doubt, the commitment and competence of people is a watershed for understanding the management system. I would like to add that if it is necessary to make the management system known to the entire organization, mainly to the associates who are directly related to the products and services

For long….this is a key culture point in building a strong and durable relationship between Team Members in the company. The implementation, empowerment, key resposibilities asigment in everyone member and a “decide by your own”, will alow you help and train your staff as much as you never thought. Great results are waiting you at the end of road. Be confident… do it!!!!

Les recomiendo que siempre realicen un análisis de cuanto han progresado en la actividad y que se definan mediciones en puntos clave pero tratando siempre de hacerlo simple por ejemplo, medir el tiempo que se tarda cada uno de los colaboradores en realizar cierto análisis o en el tiempo de respuesta de llenado de reportes. Recuerden que lo que no se mide no se puede mejorar.

Without a doubt, a Quality Control system is a challenge for each organization. It is always necessary to first understand the specific requirements of the client, understand the needs and expectations, and then devise a plan so that the entire organization understands the system to be implemented.

Scaling the management system should be part of the plan as you grow. In just about any management system, I believe the authors always tries to lasso management commitment, determination of business objectives and plans (including growth and scaling of the management system), determination of resource requirements to support, execution of growth plans, assess results of growth plans including measures of efficiency and effectiveness (including management system sustainment and compliance). The recipe is there. For an organization of 2 or 20,000.