How can you reduce the time it takes to complete tasks?

I believe we dont invest enough time into planning. By doing so we can save time on developing, testing and reprocess. Some examples include understanding what we want and making a difference from what we really need, Surfing thoughtfully through every feature and describe accordingly or understanding outliers and describing solutions and workflows accordingly. By following this processes you may need to invest more time into planning but will make you save time on future activies.

Planning is probably one of the most important parts before starting any type of venture or project. You have to plan ahead and at least have a vague notion of all the critical aspects of what you are going to do. If you are working on a business, you should have planned what your product or service is, how to deliver it to your customers, how much to charge, as well as have in mind the type of company you want to build. Planning ahead means having guidelines and safety nets to rely on when you're navigating uncharted territories. Whatever you plan is not set in stone, and planning will usually be revisited from time to time. This is either to ensure that you are on the right track or to modify past plans that weren't effective

1. Set Clear Objectives: Define specific, achievable goals for each task. 2. Prioritize Tasks: Focus on high-impact tasks first and delegate or delay less critical ones. 3. Break Down Tasks: Divide larger tasks into smaller, manageable steps. 4. Eliminate Distractions: Create a focused work environment to enhance concentration. 5. Use Time Management Tools: Utilize calendars, timers, and task management software. 6. Streamline Processes: Regularly review and refine workflows to remove inefficiencies. 7. Automate Repetitive Tasks: Implement automation tools for routine, time-consuming activities.

8. Set Realistic Deadlines: Allocate adequate time for tasks to avoid rush and errors. 9. Encourage Collaboration: Utilize team expertise to complete tasks more efficiently. 10. Regular Breaks: Take short breaks to maintain focus and prevent burnout.

Planeacion y restructuracion siempre sera la principal estrategia para organizar una o diferentes tareas o actividades. En el sector hotelero/restaurantes es importante conocer fechas de eventos importantes, prepararse y reestructurarse con personal, es clave cuando se trabaja en el area de servicios. Planear de manera asertiva previene que las tareas se solapen y se sobrecarguen

The urgent usually keeps you away from the important." – Someone probably very wise. One of the great benefits of planning correctly is the ability to prioritize and focus properly. In a traditional business role (assuming you are a CEO, COO, CTO, etc.), a significant portion of your time may be spent putting out fires. And it might feel like everything is on fire, every day. However, stopping the frame of your house from burning is not the same as building the walls and the house itself. It's not uncommon to find yourself torn between what you know needs to be done to achieve a certain objective (X) and what you HAVE to do to prevent a negative outcome (Y). Having a team to rely on, as well as effective task management, can be helpful.

Consider implementing a task batching strategy, where similar or related tasks are grouped together and completed in a single focused time block. This reduces context-switching and enhances overall efficiency by allowing your brain to stay in a concentrated workflow.

Always do the hardest tasks at the beginning of the day. If you leave the hard stuff, it will distract you until it is done. Consider using a tool like Pomofocus to track your time. Always list out what you need to complete the following day, before you end your current day. That will give your mind a chance to rest.

Having a team to work with is essential. You'll find that many of the tasks you usually do yourself don't directly require your expertise. If you feel that something needs to be done but also believe your unique abilities could be better utilized solving another problem, delegate. Nowadays, there are plenty of tools for collaborative work that can work wonders in keeping both you and your team on track, as well as providing clarity on who is doing what, at which stages they are, and if they need any specific help. A combination of tools like ChatGPT (for basic planning and initial structuring) and Trello (for assigning tasks and organizing teams) can be very efficient. Also consider the possibility of outsourcing some of your problems!

A lot of the work we do on a daily basis is neither creative nor complex. Often, we find ourselves engaged in repetitive tasks, such as copying and pasting data from web pages into an Excel file or retrieving contact information for certain companies or potential clients from Google. These types of tasks are prime candidates for automation. This can be achieved in a variety of ways. Nowadays, there are many free and paid AI solutions that can help save hours spent on non-complex tasks. The traditional alternative would be to use programming languages like Python to automate these tasks in a similar manner.

Improvement comes from not only self-assessment but also by actively seeking feedback from customers, stakeholders, peers, and mentors. This external input can provide valuable insights that might not be evident from an internal review. Moreover, this phase is about applying the lessons learned from both self-evaluation and external feedback. It involves making necessary adjustments to your approach, refining your techniques, and possibly adopting new strategies or tools. The goal is continuous improvement, enhancing your skills, and finding more efficient and effective ways to accomplish tasks. This ensures that you are always moving towards greater efficiency and effectiveness in your work. Remember setting KPIs with your team!!!

There is value in “driving ideation to prototype in 2 weeks” or “done is better than perfect”, and examples abound around us. However, those trumping these 2 concepts invoke the startup mentality, which has been and will continue to be valuable for a startup. When one steps into an enterprise level, there is value in all components identified in this thread. Planning doesn’t mean bureaucracy!

Deve-se sempre considerar o "Teorema de Parkinson", que diz que uma tarefa leva todo o tempo reservado para a execu??o da mesma. Portanto, a defini??o do tempo que você reserva para a execu??o de uma tarefa é de extrema importancia para a produtividade, visto que n?o pode ser apertado demais, de tal maneira que prejudique a qualidade, ou folgado demais, que tome mais tempo do que deveria.