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How can you prioritize problems in the lab?

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As a research manager, you may face multiple problems in the lab that require your attention and action. However, not all problems are equally urgent or important, and you need to prioritize them effectively to avoid wasting time, resources, and opportunities. How can you prioritize problems in the lab? Here are some tips to help you:

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1 Identify the problems

The first step is to identify the problems that are affecting your lab's performance, quality, or safety. You can use various methods to collect and organize information, such as surveys, interviews, observations, audits, or reports. You can also categorize the problems by their nature, such as technical, operational, human, or external. Try to be specific and clear about the problem definition and scope, and avoid vague or subjective statements.

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Constantine Polyezos

Biomedical engineer dedicated to improving healthcare | 2000+ repairs completed with high success rates | Proficient in IT training and biomedical technology applications
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Here the Pareto principle could be applied. To leverage the Pareto principle in pinpointing key issues impacting your lab’s performance, quality, or safety, start by gathering data through surveys, interviews, audits, or observations to identify problems. Categorize these problems based on their nature—technical, operational, human, or external—and then quantify their impact, focusing on the top 20% causing the majority of issues as per the principle’s guidance. Prioritize these critical problems, define their scope precisely, and direct efforts toward resolving them, aiming for targeted and efficient solutions that yield substantial improvements.

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2 Assess the impact

The next step is to assess the impact of each problem on your lab's goals, objectives, and stakeholders. You can use different criteria to measure the impact, such as severity, frequency, duration, cost, or risk. You can also use a scale or a matrix to rank the problems by their impact, such as high, medium, or low. The higher the impact, the higher the priority of the problem.

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Constantine Polyezos

Biomedical engineer dedicated to improving healthcare | 2000+ repairs completed with high success rates | Proficient in IT training and biomedical technology applications
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Engage the Deming Cycle to improve your lab's performance: Plan by categorizing and setting criteria for problem impact; Do by gathering data, quantifying issues, and establishing a visual ranking system; Check the impact using criteria and stakeholder perspectives, ensuring alignment; Act on high-impact issues first, allocating resources strategically, and implementing continuous monitoring for ongoing improvement. This systematic approach ensures a thorough understanding of problems, prioritizes solutions based on impact, and fosters a cycle of constant enhancement aligned with Deming's principles for sustained improvement in your lab's objectives and stakeholder satisfaction.

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3 Consider the resources

The third step is to consider the resources that are available or needed to solve each problem. You can use various factors to evaluate the resources, such as time, money, personnel, equipment, or materials. You can also use a scale or a matrix to rank the problems by their resource requirements, such as easy, moderate, or difficult. The lower the resource requirements, the higher the priority of the problem.

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4 Choose a strategy

The fourth step is to choose a strategy to address each problem based on its priority. You can use different approaches to solve problems, such as fixing, preventing, improving, or innovating. You can also use different tools and techniques to support your problem-solving process, such as brainstorming, root cause analysis, decision matrix, or action plan. You should choose a strategy that is appropriate for the problem's complexity, urgency, and importance.

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Constantine Polyezos

Biomedical engineer dedicated to improving healthcare | 2000+ repairs completed with high success rates | Proficient in IT training and biomedical technology applications
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Emphasize adaptability, engaging stakeholders, and regular reassessment to ensure the chosen strategy aligns with the evolving nature of the problems and optimizes their resolution for sustained improvement.

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5 Communicate and delegate

The fifth step is to communicate and delegate the problem-solving tasks to your lab team or other stakeholders. You should communicate clearly and effectively the problem definition, priority, strategy, and expected outcomes. You should also delegate the tasks according to the skills, responsibilities, and availability of your team members or collaborators. You should monitor and follow up the progress and results of the problem-solving activities, and provide feedback and recognition.

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6 Review and learn

The sixth step is to review and learn from the problem-solving outcomes and experiences. You should evaluate the effectiveness and efficiency of your problem-solving process and strategy, and identify the strengths, weaknesses, opportunities, and threats. You should also document and share the lessons learned and best practices with your lab team or other stakeholders. You should apply the learning to improve your future problem-solving performance and quality.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you prioritize problems in the lab?

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1 Identify the problems

2 Assess the impact

3 Consider the resources

4 Choose a strategy

5 Communicate and delegate

6 Review and learn

7 Here’s what else to consider

Research Management

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