How can you plan sustainable meetings?

2 Go paperless

Another way to plan a sustainable meeting is to eliminate or minimize the use of paper. Instead of printing agendas, handouts, and feedback forms, use digital tools and platforms that allow you to share information, collect data, and communicate with your attendees. You can use apps, websites, or cloud services to create and distribute your meeting materials, and use online surveys, polls, or quizzes to gather feedback and input. You can also use electronic badges, tickets, or invitations to reduce paper waste and save printing costs.

4 Adopt a circular approach

A circular approach to plan a sustainable meeting means that you aim to reuse, recycle, or repurpose the resources and materials that you use for your meeting. For example, you can reuse the decorations, signage, or equipment that you have from previous meetings, or donate them to a local charity or community group. You can also recycle the paper, plastic, or metal items that you use for your meeting, or compost the food waste. You can also repurpose the content, insights, or outcomes of your meeting, and share them with your stakeholders, customers, or partners.

5 Educate and inspire

The final tip to plan a sustainable meeting is to educate and inspire your attendees and your team about the benefits and the best practices of sustainability. You can do this by setting clear and measurable goals for your meeting, such as reducing emissions, waste, or costs, and tracking and reporting your progress and results. You can also do this by showcasing and celebrating the green initiatives and achievements of your organization, your venue, or your speakers. You can also do this by encouraging and rewarding the sustainable behaviors and actions of your attendees and your team, such as using public transportation, bringing reusable bottles, or volunteering for a green cause.