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How can you organize your speech preparation schedule for success?

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Preparing a speech can be a daunting task, especially if you have a tight deadline or multiple assignments. How can you organize your speech preparation schedule for success? In this article, you will learn some practical tips and strategies to plan, research, write, rehearse, and deliver your speech effectively and confidently.

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1 Assess your situation

The first step to organize your speech preparation schedule is to assess your situation. What is the purpose, audience, and context of your speech? How much time do you have to prepare and deliver it? What are the main goals and expectations of your speech? These questions will help you define the scope, tone, and format of your speech, as well as the resources and tools you will need.

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Hammad Ali Nasir

Co-founder @ Adcelerate360° | Scaling Agencies and Brands with Plug & Play Advertising Teams | E-Commerce Marketing | AI-powered Growth | Think Tank
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Assessing your situation is crucial for effective speech preparation. Understanding the purpose, audience, and context sets the foundation. It guides the direction of your content and helps tailor your message for maximum impact. Time available for preparation is also key in determining the depth of research and rehearsal needed. Setting clear goals and expectations early on streamlines the process, ensuring your speech resonates well with the audience.

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Nikki Greenberg

Top 15 Future Trends Keynote Speaker. Real Estate Technology Strategist. ULI Global Luminary
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This is my formula: 1. Research the event organizer, conference, client, topic 2. Set up a powerpoint template 3. Have a call with the client, understand their audience, requirements and what they'd like to get out of your talk. Provide some suggestions on what you think would be suitable and get their feedback on whether or not it's the right approach. 4. Create talk outline + more research 5. Create the powerpoint + speaking points 6. Practice + time yourself 7. Send presentation to client 1-2 weeks in advance for final input. 8. Rehearse, rehearse, rehearse Hope that's helpful!

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2 Create a timeline

The next step is to create a timeline for your speech preparation. A timeline is a visual representation of the tasks and milestones involved in your speech process. You can use a calendar, a spreadsheet, or a project management app to create your timeline. Start by setting the due date of your speech and work backwards to identify the deadlines for each task. For example, you may need to allocate time for brainstorming, researching, outlining, writing, editing, rehearsing, and revising your speech.

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Jill Lublin

4x Best-Selling Author, International Speaker, Media Magnet | Committed to helping you find your voice and be heard
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Beyond the content, the art of effective speech preparation involves strategic time management. Expand on the timeline concept by emphasizing its role as a dynamic roadmap for the entire speech creation process. Integrate flexible milestones for tasks like brainstorming, researching, and rehearsing, recognizing that creativity and refinement are iterative processes. Utilizing project management tools adds an organizational edge, ensuring a well-paced, stress-free journey towards a polished and impactful presentation.

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3 Prioritize and delegate

The third step is to prioritize and delegate your speech preparation tasks. Prioritizing means deciding which tasks are more important, urgent, or challenging, and focusing on them first. Delegating means asking for help or outsourcing some tasks to others who can assist you. For example, you may need to consult an expert, hire a proofreader, or join a peer review group to improve your speech. Prioritizing and delegating will help you optimize your time and energy, and avoid procrastination and stress.

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4 Review and adjust

The fourth step is to review and adjust your speech preparation schedule regularly. Reviewing means checking your progress and performance against your timeline and goals. Adjusting means making changes or modifications to your schedule based on your feedback and results. For example, you may need to revise your outline, add more sources, or practice more delivery techniques to enhance your speech. Reviewing and adjusting will help you stay on track and adapt to any challenges or opportunities.

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5 Reward and celebrate

The fifth step is to reward and celebrate your speech preparation achievements. Rewarding means giving yourself a treat or a break after completing a task or reaching a milestone. Celebrating means acknowledging and appreciating your efforts and outcomes. For example, you may reward yourself with a snack, a nap, or a movie after finishing your draft, and celebrate with your friends, family, or colleagues after delivering your speech. Rewarding and celebrating will help you motivate and inspire yourself and others.

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6 Learn and improve

The sixth step is to learn and improve from your speech preparation experience. Learning means reflecting on what worked well and what didn't, and identifying the strengths and weaknesses of your speech. Improving means applying the lessons and insights you gained to your future speeches. For example, you may learn from the feedback, comments, or questions you received from your audience or evaluator, and improve your research, writing, or delivery skills accordingly. Learning and improving will help you grow and excel as a speaker.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Hammad Ali Nasir

Co-founder @ Adcelerate360° | Scaling Agencies and Brands with Plug & Play Advertising Teams | E-Commerce Marketing | AI-powered Growth | Think Tank
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Effective speech preparation is key to delivering impactful presentations. Start early, allocating specific time blocks for research, drafting, and rehearsing. Balance your schedule to refine content while mastering delivery. Remember, practice makes perfect - rehearse with a focus on clarity and confidence. Time management is your ally in crafting a memorable speech.

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Gijsbertus J.J. van Wulfen

Innovation keynote speaker, Number One Thought Leader Design Thinking 2024, LinkedIn Top Voice helping you and your organisation, to become amazing innovators with keynotes, workshops, and a proven innovation method.
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TEN PRACTICAL RULES THAT ‘MADE ME FLY’ ON STAGE I transformed into a keynote speaker on design thinking innovation all of the world. That’s why I like to share with you 10 practical rules to become a great keynote speaker too: 1. Understand your audience by knowing what’s keeping them awake at night. 2. Tell stories. 3. Use gestures purposefully. 4. Entertain and use humour to break the ice. 5. Vary tone, pace and volume. 6. Be genuine and share personal anecdotes to humanise your presentation. 7. Be passionate. 8. Exaggerate as a real actor would do. 9. Dress up, fitting your subject and personality to create more impact. 10. Talk to one person (in mind). I wish you lots of success #keynote #keynotespeaker #speaker #motivationalspeaker

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How can you organize your speech preparation schedule for success?

1

2

3

4

5

6

7

1 Assess your situation

2 Create a timeline

3 Prioritize and delegate

4 Review and adjust

5 Reward and celebrate

6 Learn and improve

7 Here’s what else to consider

Public Speaking

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How can you organize your speech preparation schedule for success?

1

2

3

4

5

6

7

1 Assess your situation

2 Create a timeline

3 Prioritize and delegate

4 Review and adjust

5 Reward and celebrate

6 Learn and improve

7 Here’s what else to consider

Public Speaking

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