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How can you measure impact with limited resources?

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Measuring impact is a key challenge for any non-profit program, but especially for those with limited resources. How can you demonstrate the value of your work to your funders, partners, beneficiaries, and the public without spending too much time and money on data collection and analysis? In this article, we will share some tips and tools to help you measure impact with limited resources, based on the principles of lean evaluation and adaptive learning.

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Bogdan P?un

B2B and Enterprise Product Strategy & Development

1 Define your impact goals

Before you start measuring anything, you need to have a clear idea of what impact you want to achieve and how you will know if you are on track. This means defining your theory of change, which is a logical model that links your activities, outputs, outcomes, and impact. You can use tools like the Theory of Change Online (TOCO) or the DIY Toolkit to create your theory of change and identify your key assumptions and indicators.

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2 Choose appropriate methods

Depending on your impact goals, indicators, and context, you may need different methods to collect and analyze data. Some methods are more resource-intensive than others, so you need to balance the quality, quantity, and relevance of your data with the feasibility and cost of your methods. You can use methods like surveys, interviews, focus groups, observations, case studies, stories of change, or participatory approaches to gather qualitative and quantitative data from different sources and perspectives. You can also use existing data sources, such as administrative records, reports, or secondary data, to complement your own data.

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Aline Souza

Data and Analytics Manager | Artificial Intelligence Professor | GenAI | Data Strategist | Mentor | Speaker| internal audit data transformation
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One important point to consider when prioritizing projects is the Return on Investment (ROI). Evaluating the ROI of projects allows for more informed decision-making and ensures that resources are allocated to initiatives that offer the greatest potential for value and profitability.

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3 Use technology wisely

Technology can be a great ally for measuring impact with limited resources, but it can also pose some challenges and risks. You can use technology to automate, streamline, or enhance your data collection and analysis processes, such as using online platforms, mobile apps, digital surveys, or data visualization tools. However, you also need to consider the accessibility, reliability, security, and ethics of using technology, and make sure you have the skills, equipment, and support to use it effectively. You can check out some examples of technology tools for impact measurement on the TechSoup website.

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4 Learn and adapt

Measuring impact is not a one-time exercise, but a continuous process of learning and adapting. You need to monitor your progress, evaluate your results, and communicate your findings to your stakeholders regularly and transparently. You also need to use your data to inform your decision-making, improve your program design, and adjust your strategies as needed. You can use tools like feedback loops, dashboards, learning agendas, or after-action reviews to facilitate your learning and adaptation process.

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5 Collaborate and leverage

You don't have to measure impact alone. You can collaborate and leverage the resources and expertise of other organizations or individuals who share your vision and goals. You can join networks, coalitions, or communities of practice to exchange best practices, insights, and lessons learned. You can partner with academic institutions, consultants, or evaluators to access technical assistance, guidance, or mentoring. You can also align your impact measurement with common standards, frameworks, or indicators that are relevant for your sector or field.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Bogdan P?un

B2B and Enterprise Product Strategy & Development
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It's important to remember that not everything is measurable or at least not always measurable. So try to get a feel of what the progress is, even if you don't have usable metrics, yet. Simply put, talk to your team, talk to your users and try to see the message between the lines and, above all, never ignore your gut feeling.

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How can you measure impact with limited resources?

1

2

3

4

5

6

1 Define your impact goals

2 Choose appropriate methods

3 Use technology wisely

4 Learn and adapt

5 Collaborate and leverage

6 Here’s what else to consider

Non-profit Program Development

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How can you measure impact with limited resources?

1

2

3

4

5

6

1 Define your impact goals

2 Choose appropriate methods

3 Use technology wisely

4 Learn and adapt

5 Collaborate and leverage

6 Here’s what else to consider

Non-profit Program Development

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感谢您的反馈

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