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How can you maximize productivity in your team?

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Productivity is crucial for any team, especially in the field of educational technology, where you need to design, develop, and deliver effective learning solutions. However, productivity can be affected by many factors, such as communication, collaboration, feedback, tools, and workflows. How can you maximize productivity in your team and achieve your goals faster and better? Here are some tips to help you.

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Swati Diwakar

Transforming audacious ideas into groundbreaking Products Doctoral Scholar FPM Play | Innovate | Elevate | Lead
Cherif Abbes

Manager 2, TEE at Datadog

1 Define clear roles and expectations

One of the first steps to improve productivity is to clarify the roles and expectations of each team member. This will help avoid confusion, duplication, and conflict. You can use a tool like a RACI matrix to assign who is responsible, accountable, consulted, and informed for each task or project. You can also use SMART goals to set specific, measurable, achievable, relevant, and time-bound objectives for your team.

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Cherif Abbes

Manager 2, TEE at Datadog
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Maximizing productivity in a team involves fostering clear communication, setting well-defined goals, providing necessary resources and support, encouraging collaboration, and recognizing individual strengths to leverage them effectively. Implementing efficient project management tools and fostering a positive work culture also contribute to creating an environment that boosts team productivity.

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Dr. FUMA

NTV AMERICA | ntvamerica.com
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Boost Communication: Open dialogue - everyone heard, understood. Clear channels - meetings, email, chat tools, active listening. Online collaboration - shared docs, project management platforms. Wellbeing & Focus: Flexible work options - remote, schedules, breaks. Minimize distractions - notifications, meeting times, organized workspace. Empowerment & Ownership: Clear goals & roles - understand responsibilities/impact. Delegate & trust - decisions, ownership, motivation boost. Continuous Improvement: Feedback loops - performance reviews, surveys, 1on1. Celebrate successes - positive and motivating environment. Remember: It's a journey, not a destination. Adapt these evidence-backed strategies to your unique team and watch productivity soar!

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2 Communicate effectively and regularly

Communication is essential for any team, but especially for educational technology teams, where you may have to work remotely or across different locations and time zones. You need to communicate effectively and regularly with your team members, stakeholders, and clients. You can use various tools and platforms, such as email, chat, video conferencing, and project management software, to share information, updates, and feedback. You can also establish communication norms and protocols, such as frequency, mode, tone, and etiquette, to ensure consistency and clarity.

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Cori Frede

EdTech Enthusiast | Project Manager (PMP) | Implementation and Engagement Strategist | Professional Development Facilitator | EdTech Consulting & Coaching | Student Advocate | Wheel of Fortune Champion
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When teams don't communicate clearly, it can lead to redundancy as multiple people unnecessarily do the same tasks. Teams can reduce these issues by using cloud options to collaborate in real-team. Shared calendars with tasks and due dates will also help because team members can work together to track progress.

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3 Collaborate and co-create

Collaboration and co-creation are key aspects of educational technology, where you need to work with others to design and develop engaging and meaningful learning experiences. You can use tools and methods, such as brainstorming, mind mapping, prototyping, and peer review, to generate and refine ideas, solutions, and products. You can also use online platforms and tools, such as Google Docs, Padlet, Miro, and Figma, to collaborate and co-create in real time or asynchronously.

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Swati Diwakar

Transforming audacious ideas into groundbreaking Products Doctoral Scholar FPM Play | Innovate | Elevate | Lead
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To maximize team performance through co-creation and collaboration, effective leadership is key. I strongly believe Leaders should lead by example, actively participating in the collaborative process rather than merely delegating tasks. This involves demonstrating open communication, showing a willingness to consider diverse perspectives, and engaging directly in problem-solving alongside the team. By doing so, a leader not only sets a positive precedent but also fosters a culture of mutual respect and shared responsibility. This approach empowers team members, encourages a sense of ownership, and drives collective creativity and productivity, as everyone feels valued and part of the process.

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4 Provide and receive feedback

Feedback is vital for improving productivity, quality, and learning in educational technology. You need to provide and receive feedback regularly and constructively to your team members, stakeholders, and clients. You can use tools and frameworks, such as the sandwich method, the STAR method, and the feedback grid, to give and get feedback that is specific, timely, actionable, and respectful. You can also use online tools and platforms, such as Google Forms, SurveyMonkey, Kahoot, and Socrative, to collect and analyze feedback data.

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5 Use the right tools and workflows

Tools and workflows can make a big difference in your team's productivity. You need to choose and use the right tools and workflows for your team's needs, preferences, and context. You can use tools and platforms, such as Moodle, Canvas, Articulate, and Adobe Captivate, to create and deliver online learning solutions. You can also use tools and platforms, such as Trello, Asana, Slack, and GitHub, to manage and streamline your team's tasks, projects, and processes.

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6 Monitor and evaluate productivity

Finally, you need to monitor and evaluate your team's productivity regularly and systematically. You can use tools and metrics, such as the productivity ratio, the efficiency ratio, and the quality ratio, to measure and compare your team's output, input, and performance. You can also use tools and methods, such as dashboards, reports, and reviews, to track and communicate your team's progress, achievements, and challenges.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you maximize productivity in your team?

1

2

3

4

5

6

7

1 Define clear roles and expectations

2 Communicate effectively and regularly

3 Collaborate and co-create

4 Provide and receive feedback

5 Use the right tools and workflows

6 Monitor and evaluate productivity

7 Here’s what else to consider

Educational Technology

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How can you maximize productivity in your team?

1

2

3

4

5

6

7

1 Define clear roles and expectations

2 Communicate effectively and regularly

3 Collaborate and co-create

4 Provide and receive feedback

5 Use the right tools and workflows

6 Monitor and evaluate productivity

7 Here’s what else to consider

Educational Technology

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