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How can you manage shared resources among coalition partners?

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Managing shared resources among coalition partners can be a challenging task for public administrators. Coalition partners are organizations that collaborate to achieve a common goal, such as addressing a social problem or delivering a public service. However, they may have different interests, values, capacities, and expectations, which can create conflicts and inefficiencies when sharing resources. Resources can include financial, human, physical, informational, or relational assets that are essential for the coalition's success. How can you manage shared resources among coalition partners effectively and equitably? Here are some tips to help you.

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1 Assess the needs and contributions of each partner

Before you allocate or use shared resources, you need to understand the needs and contributions of each partner in the coalition. This can help you identify the gaps, overlaps, and synergies among them, and avoid duplication or waste of resources. You can conduct a needs assessment to determine what each partner requires to perform their role and achieve their objectives in the coalition. You can also conduct a resource mapping to identify what each partner can offer to the coalition, such as skills, expertise, facilities, networks, or funds. By assessing the needs and contributions of each partner, you can create a clear and realistic picture of the available and required resources for the coalition.

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Tom Otieno

Country Director | Humanitarian Aid | Operations Management | Strategic Management | Staff Planning | Proposal Writing | Budget Control
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In the NGO world, consortiums can be a nightmare if different partners are not well synced mostly by not knowing their roles and resource allocation. The solution lies in understanding the role each partner plays and the resources needed to accomplish tasks. The partners’ interests should be on how to seamlessly operate to achieve the goal. As such the role of each partner and resource allocation must be clearly spelled out on the project documents and budget to avert misunderstandings. Partners MUST have a collective responsibility of ensuring they succeed and understanding the role of each including resource allocations and division of labor is one way towards successful consortium management!

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2 Establish clear and fair rules and procedures

Once you have assessed the needs and contributions of each partner, you need to establish clear and fair rules and procedures for managing shared resources. This can help you ensure transparency, accountability, and trust among the partners, and prevent or resolve conflicts and disputes. You can develop a written agreement or memorandum of understanding that specifies the roles and responsibilities of each partner, the allocation and distribution of resources, the reporting and monitoring mechanisms, the conflict resolution methods, and the evaluation and feedback processes. You can also involve the partners in the decision-making and implementation of the rules and procedures, to foster their ownership and commitment.

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3 Communicate and coordinate regularly and effectively

Another tip for managing shared resources among coalition partners is to communicate and coordinate regularly and effectively. This can help you share information, knowledge, and feedback, align expectations and actions, and address issues and challenges. You can use various communication and coordination tools and methods, such as meetings, newsletters, emails, phone calls, online platforms, or joint activities. You can also assign a coordinator or a steering committee to facilitate the communication and coordination among the partners, and to oversee the management of shared resources. By communicating and coordinating regularly and effectively, you can enhance the collaboration and performance of the coalition.

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4 Recognize and reward the contributions of each partner

Finally, you can manage shared resources among coalition partners by recognizing and rewarding the contributions of each partner. This can help you acknowledge the value and impact of each partner's work, motivate and incentivize them to continue their efforts, and strengthen their relationship and satisfaction. You can recognize and reward the contributions of each partner by providing feedback, appreciation, recognition, or incentives, such as certificates, awards, publicity, or additional resources. You can also celebrate the achievements and milestones of the coalition, and share the credit and benefits among the partners. By recognizing and rewarding the contributions of each partner, you can foster a positive and productive coalition culture.

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