How can you manage scheduling with multiple motivational speakers?

1. Create a centralized calendar: Establish a shared calendar where all the speaking engagements and availability of the speakers can be tracked. This will help you have a clear overview of the schedule and avoid conflicts. 2. Communicate and collaborate: Maintain open communication with the motivational speakers to understand their availability, preferences, and any specific requirements they may have. 3. Prioritize and allocate time: Consider the availability and preferences of each motivational speaker when assigning speaking engagements. 4. Use scheduling tools: There are various scheduling tools available that can help manage multiple speakers and their engagements.

Clearly define the goals of your event or series of sessions. Understand the expectations of both the organizers and the speakers. Ensure that the content and style of each speaker align with the overall objectives.

Establish open lines of communication with both organizers and speakers. Regularly update them on any changes to the schedule or event details. Encourage speakers to share their preferred time slots and any specific requirements.

Anticipate potential scheduling conflicts and have backup plans. Use AI tools to analyze availability and preferences, optimizing the schedule. Be prepared to adjust the schedule based on unforeseen circumstances.

In my experience speaking and presenting is a privilege. The event is not about you the speaker in total, however it is about holding space for the audience to receive transformation. Aretha Franklin in her song states "RESPECT" all persons involved in the event. Not respecting the opportunity, people, space and or time, can cause you not to called back to the event. FYI, always be thankful and say thank you.

Create a detailed schedule and share it with all stakeholders. Clearly communicate start and end times for each speaker's session. Set guidelines for punctuality and adherence to the schedule.

Conduct regular check-ins with speakers to address any concerns or questions. Send reminders and confirmations leading up to the event. Provide necessary support to ensure speakers have what they need.

Leverage AI tools and platforms to connect with potential speakers. Stay informed about industry trends and new speakers through the LinkedIn community. Continuously improve your skills in event management and scheduling.

If you are a speaker you probably have a good understanding of how these things go. The most successful speakers we work with come from a place of giving. This is how you might be able to help: 1: Be there the day before, I can't stress how many event planners won't bring on a speaker just because they are scared their same day flight might get delayed. 2: Offer to help promote. You are going to be doing your own promo (maybe filming, social posts, etc) just include them. The better the event goes the better it is for you as the speaker anyway. 3: Stay after the keynote. You are already there, just stay and connect with everyone. Showing that extra effort not only means a lot to the audience but is a fast track to spin business.

Diversity and Inclusion: Ensure a diverse lineup of speakers to cater to a broad audience. Technology Integration: Use AI-driven tools for efficient scheduling and communication. Feedback Mechanism: Collect feedback from speakers and participants to improve future events. Promotion and Marketing: Work on promoting the event through various channels to maximize attendance. Logistics and Technical Support: Arrange for necessary equipment and technical support for each speaker.