How can you manage project tasks and deadlines using Asana?

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Asana is a popular software tool for project coordination that helps you manage tasks, deadlines, and teams. Whether you are working on a small or large project, Asana can help you plan, track, and collaborate with ease. In this article, you will learn how to use Asana to create and assign tasks, set and monitor deadlines, and communicate with your team members.

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Paula Holsberry

Asana Workflow Specialist | Consultant | Trainer | Problem Solver ??

1 Create and assign tasks

The first step to manage your project using Asana is to create and assign tasks. Tasks are the basic units of work that need to be done to achieve your project goals. You can create tasks in different ways, such as using the quick add button, typing in the task list, or forwarding an email to Asana. You can also add details to your tasks, such as due dates, descriptions, attachments, subtasks, and comments. To assign a task to someone, you can simply type their name or email in the assignee field. You can also assign multiple tasks at once by selecting them and using the bulk actions menu.

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Paula Holsberry

Asana Workflow Specialist | Consultant | Trainer | Problem Solver ??
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Be sure to start your task name with a verb so it is clear what action should be taken. Keep the task name short, adding any helpful details or attachments to the description of the task.

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2 Set and monitor deadlines

The second step to manage your project using Asana is to set and monitor deadlines. Deadlines are the dates or times when tasks need to be completed. You can set deadlines for your tasks by entering them in the due date field or using the calendar view. You can also set deadlines for subtasks, milestones, and sections. To monitor your deadlines, you can use different views and reports, such as the timeline view, the progress view, the workload view, or the dashboard view. These views and reports help you see the status of your tasks, identify bottlenecks, and adjust your schedule as needed.

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Paula Holsberry

Asana Workflow Specialist | Consultant | Trainer | Problem Solver ??
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It's important to always add a due date on a task. If you are not sure the exact due date for the task, I suggest you add your best guess or a date where you want to revisit the task and add a firm due date at that point. Leaving the due date blank creates an issue when the assignee's My Task list is sorted by due date, making the task fall to the bottom of the list and possibly get lost in the list.

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3 Communicate with your team

The third step to manage your project using Asana is to communicate with your team . Communication is essential for project coordination, as it helps you share information, give feedback, and resolve issues. You can communicate with your team using Asana in different ways, such as adding comments to tasks, mentioning teammates with @, sending messages to individuals or groups, or creating conversations in projects or teams. You can also use integrations with other tools, such as Slack, Zoom, or Gmail, to connect your communication channels with Asana.

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Paula Holsberry

Asana Workflow Specialist | Consultant | Trainer | Problem Solver ??
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Using comments on Asana tasks to communicate about that part of the work is the best thing about managing work with a team. If the conversation stays with the work, the team will not have to search through email threads or Slack messages to get their questions answered.

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4 Organize your project

The fourth step to manage your project using Asana is to organize your project. Organization is important for project coordination, as it helps you structure your work, group your tasks, and prioritize your actions. You can organize your project using Asana in different ways, such as creating sections and subtasks, adding custom fields and tags, sorting and filtering your task list, or using templates and rules. You can also organize your project using different layouts, such as the list layout, the board layout, the calendar layout, or the timeline layout.

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5 Collaborate with your team

The fifth step to manage your project using Asana is to collaborate with your team . Collaboration is key for project coordination, as it helps you work together, share ideas, and achieve results. You can collaborate with your team using Asana in different ways, such as inviting teammates to projects or tasks, assigning tasks to multiple people, adding followers to tasks, or creating dependencies between tasks. You can also collaborate with your team using different features, such as the proofing tool, the forms tool, the approvals tool, or the portfolios tool.

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6 Learn and improve

The sixth step to manage your project using Asana is to learn and improve. Learning and improving are essential for project coordination, as they help you evaluate your performance, identify areas of improvement, and implement changes. You can learn and improve using Asana in different ways, such as reviewing your progress reports, collecting feedback from your team or clients, analyzing your data with charts and graphs, or using the goals tool. You can also learn and improve using different resources, such as the Asana Academy, the Asana Community, the Asana Blog, or the Asana Help Center.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you manage project tasks and deadlines using Asana?

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1 Create and assign tasks

2 Set and monitor deadlines

3 Communicate with your team

4 Organize your project

5 Collaborate with your team

6 Learn and improve

7 Here’s what else to consider

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