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How can you make workshops more accessible online?

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Online workshops can be a great way to share your knowledge and skills with a wider audience, but they also come with some challenges. How can you make sure that your online workshops are accessible, engaging, and effective for all participants? Here are some tips to help you plan and deliver online workshops that work.

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Philip Semmelroth I Dipl. Kfm. I MBA (USA)

Abschlussstark verkaufen - Wir machen Unternehmer und Unternehmerinnen erfolgreicher und steigern den Gewinn | Podcast:…
Cleiton da Silva de Oliveira (In Memoriam)

Técnico de Seguran?a do Trabalho | QSMS | Supervisor de SMS | Analista de SMS | Consultor de SMS
Esmeralda Pérez Ahuatzi

CEO KREAS DG

1 Choose the right platform

The first step is to choose a platform that suits your workshop goals, content, and audience. There are many options available, such as Zoom, Google Meet, Webex, or Microsoft Teams. Each platform has its own features, advantages, and limitations, so you need to do some research and testing before you decide. Consider factors such as the number of participants, the level of interaction, the quality of audio and video, the security and privacy settings, and the technical support.

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Cleiton da Silva de Oliveira (In Memoriam)

Técnico de Seguran?a do Trabalho | QSMS | Supervisor de SMS | Analista de SMS | Consultor de SMS
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O processo de tornar oficinas mais acessíveis online envolve a escolha de plataformas acessíveis, fornecimento de materiais prévios, promo??o da interatividade, comunica??o clara, suporte técnico, flexibilidade de horário, coleta de feedback para melhorias contínuas, uso de recursos visuais e auditivos, e incentivo à participa??o ativa com respeito às preferências de comunica??o de cada participante. Essas práticas visam garantir a participa??o plena e igualitária, independentemente das circunstancias ou limita??es dos participantes.

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Esmeralda Pérez Ahuatzi

CEO KREAS DG
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Hacer que los talleres sean más accesibles en línea implica considerar varios aspectos para garantizar que la experiencia sea inclusiva, interactiva y fácil de acceder para todos los participantes. Considero que estos aspectos son clave: Plataforma Fácil de Usar, instrucciones claras de acceso, accesibilidad, diversidad de horarios, contenidos interactivos y dinámicos, soporte técnico, feedback y mejora Continua.

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Sheila Ribeiro

LinkedIn Top Voice 2024 | Gerente de T&D | Consultora de Carreira | Consultora de RH | Mentoria | Treinamento | Desenvolvimento
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Muitas empresas já contam com tecnologia interna para a facilita??o desses workshops. Por exemplo, se a sua empresa utiliza o pacote empresarial da Microsoft ou Google, é provável que você já tenha recursos para organizar reuni?es por meio do MS Teams ou Google Meet, além de poder gravar essas reuni?es para disponibilizá-las posteriormente aos outros participantes.

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Aarti K.

Founder at COMMUNIK! Scaling brands with creativity || Designing and Defining Brands across all verticals || We curate designs that connect, convey, define and get meaningful results for your brand without fail ??
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To enhance the accessibility of online workshops, consider several key strategies. Provide clear instructions and pre-workshop materials in advance to allow participants time to prepare. Choose a platform with user-friendly accessibility features, such as closed captioning and screen reader compatibility. Encourage interactive participation through polls, chats, and Q&A sessions to engage diverse learning styles. Break down content into digestible segments with short breaks to maintain engagement. Offer recorded sessions or transcripts for later reference, accommodating different schedules and learning preferences.

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2 Design for accessibility

The second step is to design your workshop with accessibility in mind. This means creating an environment that is inclusive and usable for people with different abilities, needs, and preferences. To do this, you should provide captions, transcripts, and alternative text for audio and visual content, use clear and simple language without jargon or acronyms, and use contrasting colors, fonts, and sizes for text and graphics. Additionally, offer multiple ways to access the content such as text, audio, video, or interactive activities. Lastly, provide options for feedback like chat, polls, surveys, or Q&A sessions.

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Joanna Pilch Assoc CIPD MCMI GCF
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In y opinion, to make workshops more accessible online, it is essential to design them with accessibility in mind. This involves providing captions, transcripts, and alternative text for audio and visual content, using clear language without jargon or acronyms, and using contrasting colours, fonts, and sizes for text and graphics. Additionally, offering multiple ways to access the content, such as text, audio, video, or interactive activities, is important. Providing options for feedback, such as chat, polls, surveys, or Q&A sessions, also enhances accessibility. By following these steps, we can create an inclusive online workshop experience for all learners.

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3 Prepare your materials

The third step in preparing for an online workshop is to assemble the necessary materials and resources. These should be relevant, clear, and concise, and should support the learning objectives and outcomes. The materials may include a workshop agenda or outline that details the topics, activities, and timings; a presentation or slides highlighting the main points and examples; a handout or workbook summarizing the content and providing exercises or tasks; a resource list or links for additional information or references; and a feedback form or evaluation to measure the effectiveness and satisfaction of the workshop.

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4 Test your setup

Before the workshop, it's important to test your setup and equipment to ensure everything is functioning properly and you are comfortable and confident with the platform and materials. This includes testing your internet connection, speed, and bandwidth; microphone, speakers, and camera; lighting, background, and appearance; screen sharing, annotation, and recording features; as well as various interaction tools such as chat, polls, surveys, or Q&A sessions.

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Joanna Pilch Assoc CIPD MCMI GCF
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To make workshops more accessible online, it is essential to test our setup beforehand. By ensuring our internet connection, speed, and bandwidth are adequate, we can minimise disruptions during the session. Testing our microphone, speakers, and camera ensures clear audio and visual communication. Additionally, checking our lighting, background, and appearance will enhance the professional appearance of our presentation. Test the screen sharing, annotation, and recording features to ensure smooth workflow. Evaluate various interaction tools, such as chat, polls, surveys, or Q&A sessions, to ensure inclusivity and engagement. By effectively testing our setup, we can create a seamless online workshop experience.

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5 Engage your participants

The fifth step is to engage your participants during the workshop. To create a positive and collaborative learning environment, you should introduce yourself and the workshop objectives and expectations, ask participants to introduce themselves and share their goals and interests, and use icebreakers, warm-ups, or games to break the ice and build rapport. Furthermore, you can use questions, quizzes, or polls to check understanding and generate discussion, as well as breakout rooms, group work, or peer feedback to foster collaboration and communication. Finally, you can use praise, recognition, or rewards to motivate and acknowledge participants.

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Philip Semmelroth I Dipl. Kfm. I MBA (USA)

Abschlussstark verkaufen - Wir machen Unternehmer und Unternehmerinnen erfolgreicher und steigern den Gewinn | Podcast: Business Turbos | Business Bestseller: 55 Business Turbos für KMU
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Die besten Erfahrungen habe ich mit Live Workshops gemacht, worunter ich verstehe, dass ein Online Format tats?chlich aktiv zum interaktiven Austausch genutzt wird. Durch den Verzicht auf Folien sowie das Zulassen von adhoc Fragen, wird der in vielen online Formaten typische Monolog zum Dialog und damit für alle Beteiligten spannender. Erg?nzend rate ich dazu, auch mehrere Medien parallel zu nutzen, so kann es für manche Impulse sinnvoll sein, Folien zu zeigen. Für andere Szenarien k?nnte aber auch der Wechsel auf ein Flipchart Mehrwerte liefern. Bei allen online Formaten gilt, Audio ist essentiell, Video sollte top sein. W?hrend man bei Licht und Kamera allerdings im Notfall Kompromisse machen kann, muss Audio immer top sein.

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6 Follow up after the workshop

The sixth and final step is to follow up after the workshop. You should provide support and guidance to your participants, as well as evaluate and improve your workshop. A thank-you message and a certificate of completion or attendance should be sent. Additionally, workshop recordings, materials, and resources should be shared. Furthermore, any questions or queries that participants may have should be answered, and feedback and suggestions for improvement should be requested. The feedback and evaluation data should be analyzed to identify the strengths and weaknesses of your workshop. Finally, any changes or updates for your next workshop should be planned and implemented.

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Joanna Pilch Assoc CIPD MCMI GCF
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To make workshops more accessible online, it is important to follow up after the workshop. This involves providing support and guidance to participants, evaluating and improving the workshop, and sending a thank-you message and a certificate of completion or attendance. Workshop recordings, materials, and resources should also be shared, and participants' questions and queries should be answered. Additionally, feedback and suggestions for improvement should be requested, and the data should be analysed. The findings from this analysis should be used to plan and implement any changes or updates for future workshops. By following these steps, we can make our workshops more inclusive and effective online.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Ayush Singh

"Dedicated Training Manager | 7+ Years of experience | Passionate About Empowering Teams, Boosting Employee Engagement, and Driving Organizational Growth Through Innovative Learning Solutions"
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To enhance online workshop accessibility, choose an accessible platform, provide clear instructions, use captioning, and create accessible materials. Schedule breaks, facilitate interactive features, consider time zones, and encourage diverse participation. Test for accessibility, record sessions, and seek participant feedback for continuous improvement.

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How can you make workshops more accessible online?

1

2

3

4

5

6

7

1 Choose the right platform

2 Design for accessibility

3 Prepare your materials

4 Test your setup

5 Engage your participants

6 Follow up after the workshop

7 Here’s what else to consider

Training

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How can you make workshops more accessible online?

1

2

3

4

5

6

7

1 Choose the right platform

2 Design for accessibility

3 Prepare your materials

4 Test your setup

5 Engage your participants

6 Follow up after the workshop

7 Here’s what else to consider

Training

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