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How can you maintain motivation during long-term HR projects?

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Long-term HR projects can be challenging, especially when you have to deal with multiple stakeholders, changing requirements, and tight deadlines. How can you keep yourself and your team motivated throughout the process? Here are some tips to help you stay on track and achieve your goals.

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Liliana Nakamura

Talent Management: HR Strategy, Leadership Development, Learning Experience Design | Program & Project Manager |…
Fabian Pereira

Certified Mental Health First Aid Instructor | Empowering Organizations with Essential Mental Health Skills
Rasha Badi

Product Management & Development | Marketing Strategy |Innovation |MBA, CIM L 6, ACIM| Biomedical Engineering

1 Set clear and realistic expectations

One of the keys to motivation is having a clear vision of what you want to accomplish and why. Make sure you communicate the project objectives, scope, and deliverables to your team and stakeholders, and align them with the organizational strategy and values. Also, be realistic about the resources, time, and risks involved, and avoid overcommitting or underdelivering. Setting clear and realistic expectations can help you avoid confusion, frustration, and conflict, and foster a sense of purpose and direction.

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Rasha Badi

Product Management & Development | Marketing Strategy |Innovation |MBA, CIM L 6, ACIM| Biomedical Engineering
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To complete project successfully, efficiently and to a high standard: Fisrt, make sure the team is aware of the projects goals and understand their significance to the company. Assemble more mangable, smaller tasks for the project based on the abilities and competencies of each team member to direct task to the appropriate individual. Then to guarantee fairness, present KPIs to the team prior to the projects commencement, address any worries or inquires from team members and have an honest conversation about expectations. Set 30 min everyday to go over accomplishments, difficulties which make it easier to communicate frequently, and guarantee that everyone is in agreement and speeds up the process of resolving conflicts.

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Fabian Pereira

Certified Mental Health First Aid Instructor | Empowering Organizations with Essential Mental Health Skills
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Within setting clear & and realistic expectations it is also important to highlight what in it for them, whether it helps them grow into their role, is there a growth pathway set out that they can follow by working on this project, What happens after the project ends? is it paying well etc?

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2 Break down the project into manageable tasks

Another way to maintain motivation is to break down the project into smaller and more manageable tasks, and assign them to your team members based on their skills, interests, and availability. This can help you create a sense of progress, achievement, and feedback, as well as reduce the overwhelm and stress of handling a large and complex project. You can also use tools like Gantt charts, Kanban boards, or agile methods to plan, track, and visualize the project tasks and milestones.

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Fabian Pereira

Certified Mental Health First Aid Instructor | Empowering Organizations with Essential Mental Health Skills
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It's important that sr. leaders managing the team are able to guide the team members by ensuring that task are manageable, and delegated to the right team members who are capable of delivering along the agreed timelines. While ensuring that there are daily check-ins on progress, feedback, 1-to-1 and ensuring that there's a visual representation of the progress being made.

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3 Recognize and reward your team's efforts

Motivation is also influenced by how you recognize and reward your team's efforts and achievements. Make sure you acknowledge and appreciate the contributions of each team member, and celebrate the completion of each task, milestone, or phase. You can also use incentives like bonuses, promotions, or recognition awards to reward your team's performance and results. Recognizing and rewarding your team's efforts can help you boost their morale, engagement, and loyalty, and encourage them to keep up the good work.

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4 Provide support and feedback

Another tip to maintain motivation is to provide support and feedback to your team throughout the project. Support can include offering guidance, coaching, training, or mentoring to help your team develop their skills, overcome challenges, and learn from mistakes. Feedback can include giving constructive, timely, and specific comments on your team's work, and soliciting their opinions and suggestions on how to improve the project. Providing support and feedback can help you build trust, respect, and collaboration among your team, and foster a culture of learning and growth.

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Liliana Nakamura

Talent Management: HR Strategy, Leadership Development, Learning Experience Design | Program & Project Manager | Enhancing the Employee Experience to build high-performing organizations & achieve business results
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Supporting your team means building a psychologically-safe environment for people to feel that "they are in it together." As a team leader, you can let your team see you as a person with struggles, preferences, and weaknesses, by sharing those and admitting mistakes. When a team member makes a mistake, they must be guided and encouraged to move on, emphasizing the "lesson learned" rather than what went wrong. You can also encourage people to share their concerns and criticisms openly in team settings or one-on-ones. Train employees on how to speak up constructively, and from a place of curiosity.

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5 Take care of yourself and your team's well-being

Finally, motivation is also affected by how you take care of yourself and your team's well-being. Long-term HR projects can be demanding and exhausting, so it is important to balance your work and personal life, and avoid burnout. You can do this by setting healthy boundaries, prioritizing your tasks, delegating or outsourcing when possible, and taking breaks and vacations. You can also promote well-being among your team by encouraging them to do the same, and providing them with resources like wellness programs, flexible work arrangements, or employee assistance programs. Taking care of yourself and your team's well-being can help you maintain your energy, enthusiasm, and resilience throughout the project.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you maintain motivation during long-term HR projects?

1

2

3

4

5

6

1 Set clear and realistic expectations

2 Break down the project into manageable tasks

3 Recognize and reward your team's efforts

4 Provide support and feedback

5 Take care of yourself and your team's well-being

6 Here’s what else to consider

Training & Development

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How can you maintain motivation during long-term HR projects?

1

2

3

4

5

6

1 Set clear and realistic expectations

2 Break down the project into manageable tasks

3 Recognize and reward your team's efforts

4 Provide support and feedback

5 Take care of yourself and your team's well-being

6 Here’s what else to consider

Training & Development

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