How can you involve your employees in creating a mobile device policy?

1 Assess your current situation

Before you draft a mobile device policy, you need to know what devices your employees use, how they use them, and what risks and challenges they face. You can conduct a survey, an audit, or a focus group to gather this information. Ask your employees about their preferences, needs, expectations, and concerns regarding mobile device usage. This will help you identify the gaps and opportunities in your current practices, and the areas that need improvement or clarification.

2 Define your objectives and scope

Based on your assessment, you can define the main objectives and scope of your mobile device policy. What are you trying to achieve with the policy? What are the benefits and outcomes you expect? What are the roles and responsibilities of your employees and managers? What are the types and categories of devices, apps, and data that the policy covers? You can involve your employees in setting these goals and boundaries by asking for their feedback, suggestions, and opinions. This will help you align the policy with your organizational vision and values, and ensure that it is relevant and realistic.

3 Establish your rules and standards

Once you have your objectives and scope, you can establish the specific rules and standards that your employees need to follow when using mobile devices for work purposes. These may include security measures, acceptable use policies, device management protocols, data backup and recovery procedures, and compliance requirements. You can involve your employees in creating these rules and standards by consulting them on the best practices, the common issues, and the possible solutions. This will help you create a policy that is clear, consistent, and comprehensive.

4 Communicate and educate

After you have your rules and standards, you need to communicate and educate your employees about the mobile device policy. You can use various channels and formats, such as emails, newsletters, webinars, videos, or workshops, to inform your employees about the policy's purpose, content, and implications. You can also provide them with training, guidance, and support on how to comply with the policy and use their devices effectively and safely. You can involve your employees in this communication and education process by encouraging them to ask questions, share feedback, and report problems. This will help you foster a culture of awareness, engagement, and collaboration.