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How can you improve your time management skills?

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Time management is a crucial skill for accountants, especially during busy seasons when deadlines are tight and workloads are high. However, many accountants struggle with managing their time effectively and end up feeling stressed, overwhelmed, and burned out. If you want to improve your time management skills and boost your productivity, performance, and well-being, here are some tips to help you.

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cma Madan Mohan Bhattacharyya

Qualified Member of Chartered Public Finance and Accountants(UK)
Ammar S.

1 Set SMART goals

One of the first steps to improve your time management skills is to set SMART goals. SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound. SMART goals help you clarify what you want to accomplish, how you will measure your progress, whether you have the resources and skills to achieve it, why it matters to you, and when you will complete it. By setting SMART goals, you can prioritize your tasks, avoid distractions, and stay focused on your desired outcomes.

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Saqlain Mustafa

|Board Director| |ex-KPMG| |Trainer|
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?? Elevating Productivity: Quick Tips for Effective Time Management! ?? ?? Set Clear Goals ?? Prioritize Tasks ?? Create To-Do Lists ?? Use Time Blocking ?? Eliminate Distractions ?? Learn to Say No ?? Batch Similar Tasks ? Set Realistic Deadlines ??? Utilize Time Management Tools ?? Practice Two-Minute Rule Maximize your time and boost productivity! What's your go-to time management tip? ?? #TimeManagement #ProductivityHacks ????

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2 Plan your work

Once you have your SMART goals, you need to plan your work accordingly. Planning your work means breaking down your goals into smaller tasks, assigning deadlines and priorities to each task, and scheduling your time realistically. You can use various tools and methods to plan your work, such as calendars, to-do lists, project management software, or the Eisenhower matrix. The Eisenhower matrix is a simple way to categorize your tasks based on their urgency and importance, and decide whether to do, delegate, schedule, or eliminate them.

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3 Track your time

Another way to improve your time management skills is to track your time. Tracking your time means recording how much time you spend on each task, activity, or project. You can use a stopwatch, a spreadsheet, or a time tracking app to track your time. Tracking your time can help you identify how you use your time, where you waste your time, and how you can improve your efficiency and accuracy. It can also help you bill your clients accurately and fairly.

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4 Eliminate distractions

Distractions are one of the biggest enemies of time management. Distractions can come from various sources, such as emails, phone calls, social media, colleagues, or personal issues. Distractions can interrupt your flow, reduce your concentration, and increase your errors. To eliminate distractions, you need to create a conducive work environment, set boundaries, and communicate your availability. You can also use techniques such as the Pomodoro method, which involves working in short bursts of 25 minutes followed by 5-minute breaks, to minimize distractions and maintain your focus.

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5 Delegate and outsource

Sometimes, you may have more tasks than you can handle on your own. In such cases, you need to delegate and outsource some of your tasks to others. Delegating and outsourcing can help you free up your time, leverage other people's skills and expertise, and focus on your core competencies. However, delegating and outsourcing require trust, communication, and feedback. You need to choose the right people, explain the expectations and outcomes clearly, monitor the progress and quality, and provide constructive feedback.

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6 Review and improve

The final step to improve your time management skills is to review and improve. Reviewing and improving means evaluating your results, analyzing your performance, and identifying your strengths and weaknesses. You can use tools such as the SWOT analysis, which stands for Strengths, Weaknesses, Opportunities, and Threats, to assess your time management skills. By reviewing and improving, you can learn from your mistakes, celebrate your achievements, and find ways to enhance your time management skills continuously.

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cma Madan Mohan Bhattacharyya

Qualified Member of Chartered Public Finance and Accountants(UK)
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Time management is the most vital part of our life to achieve the desired goal. Firstly you will have to set up your time bound programme as per your suitability of time and plan accordingly. Your focus should be based on your goals only on within your time frame work. You will have to complete the job in right time. You may take the advantage of modern tools and techniques and hire expertise as per practical situation.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Ammar S.
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Record in a diary all the tasks that come to mind. Create a simple “to-do list” before you start your day, prioritize tasks, and make sure these tasks are doable. To better control your time management skills, you can create a work, home, and personal list.

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How can you improve your time management skills?

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1 Set SMART goals

2 Plan your work

3 Track your time

4 Eliminate distractions

5 Delegate and outsource

6 Review and improve

7 Here’s what else to consider

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