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How can you improve volunteer retention rates with team building activities?

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Volunteer retention is a key challenge for many nonprofit organizations, especially in times of uncertainty and change. Losing valuable volunteers can affect your mission, impact, and budget. How can you keep your volunteers engaged, motivated, and loyal to your cause? One way is to invest in team building activities that foster a sense of community, belonging, and fun among your volunteers. In this article, you will learn how to plan and implement effective team building activities that can improve your volunteer retention rates.

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1 Why team building matters

Team building is an essential part of volunteer management. Through team building activities, volunteers can connect with each other, feel appreciated for their contributions, learn new skills, and have fun. Additionally, team building can improve communication and collaboration among volunteers and staff, increasing productivity and service delivery. It can also reduce turnover and recruitment costs, as well as boost your reputation and brand awareness.

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David Rapids

Mobilizer & Director | Data Driven Non-Profit Leader | Innovative Problem Solver
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Community matters. Making sure volunteers feel like they are a part of something bigger, a part of a family, is critical in improving organizational retention. Without that feeling of belonging and being known, volunteers can feel pushed away, uncomfortable, and like they are being used to meet some goal.

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2 How to plan team building activities

When planning team building activities, it's important to consider your goals and objectives, your volunteers' needs and preferences, your resources and constraints, as well as your diversity and inclusion. This will help you choose the type, frequency, and format of your team building activities. Furthermore, you can involve your volunteers in the planning process by asking for their feedback and suggestions. This will ensure that the activities are respectful, accessible, and relevant for a diverse volunteer base.

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3 Types of team building activities

Team building activities come in many forms and can be tailored to meet your goals and context. Icebreakers are short, simple activities that help volunteers get to know each other, break the ice, and prepare for the main event. For instance, you could ask volunteers to share their name, role, and a fun fact about themselves. Games are fun and engaging activities that challenge volunteers to work together, solve problems, and compete in a friendly way. Consider organizing a scavenger hunt, trivia quiz, or charades game. Workshops are educational and interactive activities that help volunteers learn new skills, share best practices, and improve their performance. Examples include workshops on fundraising, social media, or leadership. Celebrations are festive and rewarding activities that help volunteers celebrate their achievements, milestones, and special occasions. Hosting a potluck, pizza party or recognition ceremony are all great options.

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4 Tips for effective team building activities

To make your team building activities effective, you need to follow some best practices. For instance, ensure that your activities reflect and reinforce your organization's purpose, vision, and culture. Additionally, make sure that your activities are enjoyable and meaningful for your volunteers by mixing games with workshops or adding a debriefing session. Moreover, customize your activities based on the needs, preferences, and backgrounds of your volunteers. Finally, ensure that your activities are well organized, moderated, and supported by providing clear instructions, materials, and feedback for your activities. Assigning roles and responsibilities to staff or volunteers can also help facilitate the process.

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David Rapids

Mobilizer & Director | Data Driven Non-Profit Leader | Innovative Problem Solver
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The best team building happens around your mission and values, not apart from it. Finding activities that encourage volunteers to share their stories is a great opportunity to find common ground, find points of relation, and build an emotional connection among volunteers.

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5 How to evaluate team building activities

Evaluating your team building activities is important to measure their impact and improve them for the future. Different methods and tools can be used, such as surveys, interviews, and observations. Through surveys you can ask volunteers to rate and comment on their satisfaction, learning, and engagement with your activities. Interviews can be used to gain opinions, feelings, and suggestions about your activities. Observations are notes that record volunteers' behavior, interaction, and performance during your activities. Collecting and analyzing the data from these evaluation methods will help identify the strengths, weaknesses, opportunities, and threats of your team building activities. This data can also be used to report results and communicate recommendations to stakeholders.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you improve volunteer retention rates with team building activities?

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1 Why team building matters

2 How to plan team building activities

3 Types of team building activities

4 Tips for effective team building activities

5 How to evaluate team building activities

6 Here’s what else to consider

Volunteer Management

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How can you improve volunteer retention rates with team building activities?

1

2

3

4

5

6

1 Why team building matters

2 How to plan team building activities

3 Types of team building activities

4 Tips for effective team building activities

5 How to evaluate team building activities

6 Here’s what else to consider

Volunteer Management

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