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How can you improve the accuracy of order processing for products with expiration dates?

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Order processing is a crucial aspect of warehouse operations, especially for products with expiration dates. If you handle perishable goods, you need to ensure that you ship the freshest items to your customers and avoid wasting inventory. In this article, we will share some tips on how you can improve the accuracy of order processing for products with expiration dates.

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Mark Clinch

Operations Manager at Paperless Warehousing
Jeff Jt.chursinow

Bakery Manager at Overwaitea Food Group

1 Use FIFO method

FIFO stands for first-in, first-out, which means that you should ship the products that arrived first in your warehouse. This way, you can reduce the risk of sending expired or near-expired items to your customers. To implement FIFO, you need to organize your warehouse layout and labeling system so that you can easily identify and access the oldest products. You also need to train your staff to follow the FIFO method and check the expiration dates before picking and packing.

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2 Implement inventory management software

Inventory management software can help you track and monitor your products with expiration dates. You can use it to scan barcodes, update stock levels, generate reports, and send alerts. With inventory management software, you can improve the visibility and accuracy of your order processing. You can also avoid overstocking or understocking, which can affect your customer satisfaction and profitability. You can choose from various inventory management software options depending on your budget and needs.

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Mark Clinch

Operations Manager at Paperless Warehousing
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Implementing a good WMS like the Paperless Warehousing WMS not only lets to track accurately everything that comes into your warehouse. But can capture Lot, Batch, production date, best before date or used by date. Additionally it can manage the outward orders to ensure the end customers get the required shelf life on the products. This can also be set down to the customer/product level.

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3 Conduct regular audits and inspections

Audits and inspections are essential to ensure the quality and safety of your products with expiration dates. You should conduct them regularly to verify the accuracy of your inventory records, identify any discrepancies, and correct any errors. You should also inspect your products for any signs of damage, spoilage, or contamination. By doing so, you can prevent customer complaints, returns, or lawsuits. You can use checklists, forms, or software tools to facilitate your audits and inspections.

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4 Use data and feedback to improve

Data and feedback can help you measure and improve your order processing performance. You should collect and analyze data from your inventory management software, order tracking system, customer surveys, and other sources. You should look for patterns, trends, and insights that can help you identify any issues, gaps, or opportunities. You should also solicit and respond to feedback from your customers, staff, and suppliers. You should use data and feedback to make informed decisions and implement changes.

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5 Train and motivate your staff

Your staff are the key to your order processing success. You should train them on how to handle products with expiration dates properly and efficiently. You should also motivate them to follow the best practices and standards. You can do this by providing clear instructions, guidance, and support. You can also reward them for their achievements, recognize their efforts, and encourage their suggestions. By training and motivating your staff, you can improve their skills, productivity, and morale.

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Jeff Jt.chursinow

Bakery Manager at Overwaitea Food Group
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When ordering paper supplies , the key is to be organized and take the items out of the box. Store upside down on shelving units. You visually look to see what you have and what is there twice a week before ordering. Always look at what your sale features are for the up coming week to order . You never want to run out of a sale item that needs the proper packing or container. Very simple and the key is only allow two or three staff members to continuously order those supplies so they keep a handle on it and order accordingly. Paper expenses play an important part on the business and margins and profitability. Key denominator is to only order what is needed .Run down supplies before ordering another box unless something is on feature .

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6 Adopt continuous improvement mindset

Continuous improvement is a mindset that aims to achieve excellence and customer satisfaction. You should adopt this mindset in your order processing for products with expiration dates. You should always look for ways to improve your processes, systems, and results. You should also embrace change, innovation, and learning. By adopting continuous improvement mindset, you can stay ahead of the competition and deliver value to your customers.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you improve the accuracy of order processing for products with expiration dates?

1

2

3

4

5

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7

1 Use FIFO method

2 Implement inventory management software

3 Conduct regular audits and inspections

4 Use data and feedback to improve

5 Train and motivate your staff

6 Adopt continuous improvement mindset

7 Here’s what else to consider

Warehouse Operations

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How can you improve the accuracy of order processing for products with expiration dates?

1

2

3

4

5

6

7

1 Use FIFO method

2 Implement inventory management software

3 Conduct regular audits and inspections

4 Use data and feedback to improve

5 Train and motivate your staff

6 Adopt continuous improvement mindset

7 Here’s what else to consider

Warehouse Operations

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