How can you identify and address communication barriers during meetings?

1 Assess the situation

Before you start a meeting, think about the purpose, the audience, and the context of the communication. What are the goals and expectations of the meeting? Who are the participants and what are their backgrounds, preferences, and needs? How will the meeting be conducted, online or offline, formal or informal, synchronous or asynchronous? These factors can help you anticipate potential communication barriers and plan accordingly.

3 Use clear and respectful language

One of the most common communication barriers is the use of ambiguous, jargon-filled, or inappropriate language. To avoid this, you should use simple, precise, and familiar words that convey your meaning clearly and accurately. You should also avoid slang, acronyms, idioms, or expressions that may confuse or offend your audience. You should also use respectful and polite language that shows consideration and appreciation for your audience.

4 Listen actively and empathetically

Another common communication barrier is the lack of listening skills or attention. To overcome this, you should listen actively and empathetically to your audience. This means paying attention to both the verbal and non-verbal cues, such as tone, body language, and facial expressions. It also means asking open-ended questions, paraphrasing, summarizing, and providing feedback to show your understanding and interest. You should also avoid interrupting, judging, or criticizing your audience.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?