登录查看更多内容

How can you help virtual team members avoid multitasking?

由人工智能和领英社区提供技术支持

Multitasking is a common challenge for virtual team members, who have to juggle multiple tasks, projects, and communication channels in a remote work environment. However, multitasking can reduce productivity, quality, and focus, and increase stress and errors. How can you help your virtual team members avoid multitasking and work more efficiently and effectively? Here are some tips to help you coach and train your team on time management and prioritization skills.

此文章中的业界达人

由社区从 5 条内容中精选。了解更多

1 Set clear goals and expectations

One of the first steps to help your virtual team members avoid multitasking is to set clear and realistic goals and expectations for their work. This means defining the scope, deadlines, deliverables, and quality standards for each task and project, and communicating them clearly and frequently. You should also align the goals and expectations with the team's vision, mission, and values, and explain how each task and project contributes to the overall objectives. By setting clear goals and expectations, you can help your team members focus on what matters most, and avoid getting distracted by irrelevant or low-priority tasks.

添加您的观点

Heather Gillbanks, CCXP

Customer Experience Senior Executive (VP+) | Successful Driver of Change | Customer Success | VoC | Customer Insights | Innovation | Customer Journey Mapping (CJM) | CCXP | Public Speaker
举报内容
One of the best techniques I have found to encourage focus during meetings, in particular, is to ask everyone to be on video. Then everyone can see when someone is doing another task at the same time as the meeting. If it is important enough to attend, it SHOULD BE important enough to pay attention.

已翻译

赞
Shefali Prabhu

HR Professional
(已编辑)
举报内容
In my opinion, deadlines, deliverables, and quality standards for the tasks and projects at hand should be clearly defined from the start. Frequent updates about where each team member is at, scheduled one to ones also help a lot as in the virtual world we tend to lose track thus the human aspect is essential. In the one to ones the progress, support if needed, feedback, etc can be discussed. Weekly progress reports also can be introduced. Team huddles: A team daily huddle of 15-20 minutes, each morning, to get the team together to discuss the events of the previous day and plan for the day ahead. This can keep everyone focused, motivated and working towards shared organization goals.

已翻译

赞

2 Provide tools and resources

Another way to help your virtual team members avoid multitasking is to provide them with the tools and resources they need to plan, organize, and execute their work. This includes choosing the right platforms and applications for collaboration, communication, and project management, and ensuring that everyone has access to them. You should also provide training and support on how to use the tools and resources effectively, and establish best practices and norms for their use. For example, you can create a shared calendar for team meetings and deadlines, a shared folder for documents and files, and a shared dashboard for tracking progress and issues. By providing tools and resources, you can help your team members streamline their workflow, and avoid switching between multiple tools and tasks.

添加您的观点

Angela Arntz

Global Travel Director|Unisys ? Concur Admin ? Global Travel ? Expense ? Card Program Admin ? Process Improvement
(已编辑)
举报内容
I host 1:1 meetings with each team member which has been extremely helpful. The body of the meeting invite is used to track projects and topics that we need to discuss from meeting to meeting. These meetings not only give me the chance to connect with each team member individually but helps us stay on track and meet our goals.

已翻译

赞

3 Encourage time blocking and batching

A third way to help your virtual team members avoid multitasking is to encourage them to use time blocking and batching techniques. Time blocking is a method of scheduling your work by allocating specific blocks of time for specific tasks or categories of tasks, and sticking to them. Batching is a method of grouping similar or related tasks together, and completing them in one go. Both techniques can help your team members focus on one thing at a time, and reduce the cognitive load and transition costs of multitasking. You can help your team members use time blocking and batching by providing them with templates and examples, and giving them feedback and suggestions on how to improve their time management.

添加您的观点

4 Promote breaks and boundaries

A fourth way to help your virtual team members avoid multitasking is to promote breaks and boundaries in their work. This means encouraging them to take regular breaks throughout the day, and to disconnect from work at the end of the day. Breaks can help your team members recharge their energy, refresh their mind, and prevent burnout. Boundaries can help your team members balance their work and personal life, and avoid overwork and stress. You can help your team members take breaks and set boundaries by modeling the behavior yourself, respecting their availability and preferences, and creating a culture of trust and flexibility.

添加您的观点

Shefali Prabhu

HR Professional
举报内容
In virtual setting when we tend to lose track of time, it is important to have our day planned in advance. So that the the tasks that need to be accomplished are clearly stated along with its progress Breaks help us energize as initially even for me I would lose track of time and be in a seated position for hours. Thus my suggestion is get in the habit to take small breaks, move a little, stretch, and get back to work. At times even small walks outside your house can help you feel refreshed.

已翻译

赞

5 Recognize and reward

A fifth way to help your virtual team members avoid multitasking is to recognize and reward their efforts and achievements. This means acknowledging their progress and accomplishments, and celebrating their successes and milestones. You should also provide constructive and timely feedback on their performance, and help them identify and overcome their challenges and areas for improvement. By recognizing and rewarding your team members, you can boost their motivation, confidence, and satisfaction, and reinforce their positive habits and behaviors.

添加您的观点

Shefali Prabhu

HR Professional
举报内容
Constructive and timely feedback generally for me shows that my manager really cares for me. And as leaders it is a very important to take some time out and give feedback to the team members. Acknowledge the good work, the work hours put into a project. Provide constructive feedback on the progress and if any team member is stuck somewhere try to connect with them and support them. Or try to collaboratively get to the solution. Rewards and Recognition can boost confidence, motivate team members, create a culture of support, collaboration, and contribute to a healthy positive work environment.

已翻译

赞

6 Monitor and adjust

A sixth way to help your virtual team members avoid multitasking is to monitor and adjust your strategies and actions. This means measuring the impact and outcomes of your coaching and training on time management and prioritization skills, and collecting feedback and input from your team members. You should also review and update your goals and expectations, tools and resources, and recognition and reward systems, and make changes as needed. By monitoring and adjusting, you can ensure that your team members are continuously learning and improving, and that you are supporting them effectively and efficiently.

添加您的观点

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

添加您的观点

Virtual Teams

+ 关注

给文章评分

我们借助人工智能创建了此文章。您认为这篇文章怎么样？

很棒不太好

举报此文章

查看全部

How can you help virtual team members avoid multitasking?

1

2

3

4

5

6

7

1 Set clear goals and expectations

2 Provide tools and resources

3 Encourage time blocking and batching

4 Promote breaks and boundaries

5 Recognize and reward

6 Monitor and adjust

7 Here’s what else to consider

Virtual Teams

给文章评分

感谢您的反馈

更多Virtual Teams相关文章

更多相关阅读内容

How can you help virtual team members avoid multitasking?

1

2

3

4

5

6

7

1 Set clear goals and expectations

2 Provide tools and resources

3 Encourage time blocking and batching

4 Promote breaks and boundaries

5 Recognize and reward

6 Monitor and adjust

7 Here’s what else to consider

Virtual Teams

给文章评分

感谢您的反馈

查看其他技能