Last updated on 2024年7月1日

How can you ensure your presentations are accessible?

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Making your presentations accessible is not only a matter of social responsibility, but also a way to reach a wider and more diverse audience. Accessibility means that your presentations can be perceived, understood, and navigated by people with different abilities and needs, such as visual, auditory, cognitive, or motor impairments. In this article, you will learn some practical tips to ensure your presentations are accessible and inclusive.

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Claudinéia Correia, M.Sc

Doutoranda em Administra??o | PMO | Analista de Projetos | Gest?o AMS SAP | Gest?o de Projetos | Especialista em…

1 Use clear and simple language

One of the most important aspects of accessibility is the clarity and simplicity of your language. Avoid jargon, acronyms, idioms, and complex sentences that might confuse or exclude your listeners. Instead, use plain and direct language, explain any technical terms, and provide examples or analogies to illustrate your points. You can also use tools like Hemingway Editor or Readable to check the readability and simplicity of your text.

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Claudinéia Correia, M.Sc

Doutoranda em Administra??o | PMO | Analista de Projetos | Gest?o AMS SAP | Gest?o de Projetos | Especialista em Apresenta??es de slides | Mestre em Administra??o de Empresas
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Uma apresenta??o que chame a aten??o do seu público come?a muito antes de abrir o PowerPoint ou qualquer outra ferramenta de cria??o de slides. Tudo come?a com a prepara??o de um roteiro completo do conteúdo que se pretende apresentar. Os slides s?o recursos visuais de apoio à fala do apresentador; portanto, nada de encher os slides com textos. Lembre-se: as pessoas se lembram melhor das imagens do que das palavras. Estudos revelam que, após 72 horas, as pessoas se lembram de apenas 10% do que ouviram, mas de 65% do que viram, segundo John Medina em seu livro "Brain Rules".

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Yihan, Vanessa Li

PowerPoint without the Pain | Tech Enthusiast ??| Art Curator ?? | Global Connector ??
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Simplicity is key in presentations! Rather than stating, "Our research aims to elucidate the mechanisms underlying epigenetic modifications in neurodevelopmental disorders, employing state-of-the-art sequencing technologies and computational algorithms," we can say, "We're exploring how gene changes affect brain development in disorders, using advanced DNA reading tools and computing methods for analysis." In presentations, avoiding jargon ensures clarity and engagement with your audience.

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Facilitator Garima Goyal

POSH Consultant | Behavioral Facilitator | 14K minds Trained | Corporate Trainer | Speaker | Communication & Culture Specialist | External Member for 20+ MNC's
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Avoid jargon, acronyms, and complex sentences. Explain technical terms and use examples or analogies. Tools like Hemingway Editor or Readable can help check text readability. Instead of saying "Our research aims to elucidate the mechanisms underlying epigenetic modifications in neurodevelopmental disorders, employing state-of-the-art sequencing technologies and computational algorithms," you can simplify it to "We're studying how gene changes affect brain development in disorders using advanced DNA reading tools and computing methods."

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2 Choose appropriate fonts and colors

Another key element of accessibility is the visual design of your slides. Choose fonts and colors that are easy to read and contrast well with the background. Avoid fonts that are too small, too fancy, or too similar to each other. Use a minimum font size of 18 points for body text and 24 points for headings. Avoid colors that are too bright, too dark, or too similar to each other. Use a color contrast checker like WebAIM or Contrast Ratio to ensure your text and background have enough contrast.

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Facilitator Garima Goyal

POSH Consultant | Behavioral Facilitator | 14K minds Trained | Corporate Trainer | Speaker | Communication & Culture Specialist | External Member for 20+ MNC's
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Select easy-to-read fonts and colors with good contrast. Avoid small, fancy, or similar fonts. Use a minimum font size of 18 points for body text and 24 points for headings. Select sans-serif fonts like Arial or Calibri for better readability. Use high contrast colors like black text on a white background for optimal visibility.

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3 Add alternative text and captions

Alternative text and captions are essential for making your presentations accessible to people who are blind, low-vision, deaf, or hard-of-hearing. Alternative text is a brief description of the images, graphs, charts, or diagrams on your slides that can be read by screen readers or braille devices. Captions are the text versions of the audio or video content on your slides that can be displayed on the screen or on a separate device. You can add alternative text and captions using the built-in features of your presentation software or using external tools like PowerPoint Translator or Subtitle Edit.

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Facilitator Garima Goyal

POSH Consultant | Behavioral Facilitator | 14K minds Trained | Corporate Trainer | Speaker | Communication & Culture Specialist | External Member for 20+ MNC's
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Include alternative text for images, graphs, etc., for accessibility. Use captions for audio or video content. Tools like PowerPoint Translator or Subtitle Edit can assist with this. Provide alt text like "Diagram showing correlation between X and Y" for images. Include captions like "Speaker discussing research findings" for video content.

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4 Organize and structure your content

A well-organized and structured presentation helps your audience follow your logic and understand your main points. Use headings, subheadings, bullet points, numbers, or icons to divide your content into sections and sub-sections. Use transitions, summaries, and signposts to connect your ideas and guide your audience through your presentation. Use a consistent and logical layout for your slides, with a clear hierarchy of information and a balance of text and visuals.

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5 Provide multiple formats and options

Finally, providing multiple formats and options for your presentations allows your audience to access your content in the way that suits them best. For example, you can provide a PDF or a web version of your slides, a transcript or a summary of your audio or video content, a handout or a worksheet with the key points and questions, or a link to additional resources or references. You can also invite your audience to ask questions, give feedback, or share their perspectives using different channels, such as chat, email, or social media.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Yihan, Vanessa Li

PowerPoint without the Pain | Tech Enthusiast ??| Art Curator ?? | Global Connector ??
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Another key consideration is making presentation materials accessible in a downloadable format after the session. In the mobile-first era, it's important that the files are not too large, so they download quickly. The image should remain sharp though.

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Facilitator Garima Goyal

POSH Consultant | Behavioral Facilitator | 14K minds Trained | Corporate Trainer | Speaker | Communication & Culture Specialist | External Member for 20+ MNC's
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Two points that bring a lot of value proposition are as follows. Consistency in Design: Maintain consistency in design elements like fonts, colors, and layouts throughout your presentation. Consistency helps in creating a coherent and professional look. Engagement and Interactivity: Incorporate interactive elements like polls, quizzes, or Q&A sessions to engage your audience. Interactive features can enhance participation and retention of information.

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How can you ensure your presentations are accessible?

1

2

3

4

5

6

1 Use clear and simple language

2 Choose appropriate fonts and colors

3 Add alternative text and captions

4 Organize and structure your content

5 Provide multiple formats and options

6 Here’s what else to consider

Presentation Skills

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How can you ensure your presentations are accessible?

1

2

3

4

5

6

1 Use clear and simple language

2 Choose appropriate fonts and colors

3 Add alternative text and captions

4 Organize and structure your content

5 Provide multiple formats and options

6 Here’s what else to consider

Presentation Skills

给文章评分

感谢您的反馈

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