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How can you ensure that your MPS provider is transparent about their environmental impact?

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Many businesses rely on managed print services (MPS) to optimize their printing infrastructure, reduce costs, and improve efficiency. However, not all MPS providers are equally committed to environmental sustainability. If you want to reduce your carbon footprint and align with your corporate social responsibility goals, you need to ensure that your MPS provider is transparent about their environmental impact. Here are some ways to do that.

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Prateek Shukla

Empowering Entrepreneurs and Businesses with Scalable and Robust Software Solutions ? Founder ? Young Entrepreneur…
Adam Raymond Belda, CSM PMP

SEO & Web Development | IT Operations Manager | Senior Software Engineer | Top Male Bloggers in the Philippines

1 Ask for an environmental audit

One of the first steps to evaluate your MPS provider's environmental performance is to ask for an environmental audit. This is a comprehensive assessment of the environmental aspects and impacts of their operations, products, and services. An environmental audit should cover topics such as energy consumption, waste management, recycling, emissions, and compliance with environmental regulations and standards. You should also ask for evidence of their environmental certifications, such as ISO 14001 or EcoVadis.

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Prateek Shukla

Empowering Entrepreneurs and Businesses with Scalable and Robust Software Solutions ? Founder ? Young Entrepreneur Awardee ? Speaker & Digital Transformation Consultant
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Ensuring that your Managed Print Services (MPS) provider is transparent about their environmental impact requires proactive communication, clear documentation, and a commitment to sustainability. Here are some steps you can take to verify the environmental transparency of your MPS provider: ? Ask for Environmental Certifications and Reports ? Inquire About Sustainable Practices ? Review Environmental Policies and Commitments ? Assess Product and Service Offerings ? Consider Supply Chain Practices ? Request Case Studies or Client References ? Engage in Transparent Communication ? Seek Third-Party Verification ? Monitor and Evaluate Performance ? Collaborate on Continuous Improvement

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Adam Raymond Belda, CSM PMP

SEO & Web Development | IT Operations Manager | Senior Software Engineer | Top Male Bloggers in the Philippines
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Once, I pressed an MPS provider for their environmental policies and discovered they were surprisingly lax. Key aspects include: Requesting regular environmental audits. Evaluating their energy consumption and recycling policies. Looking into their certifications like ISO 14001. Personal and professional spheres are deeply interconnected. My own commitment to eco-friendly IT practices improved my workplace’s operations and inspired colleagues to bring sustainable habits into their own lives. Lastly, Secure an MPS provider who values transparency in environmental impact. This parallels the trajectory of personal growth, which not only enriches one's life but also enhances professional capabilities.

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2 Review their sustainability policy and strategy

Another way to ensure that your MPS provider is transparent about their environmental impact is to review their sustainability policy and strategy. This is a document that outlines their vision, goals, and actions for achieving environmental sustainability. A good sustainability policy and strategy should address topics such as green procurement, eco-design, carbon offsetting, and stakeholder engagement. You should also look for indicators of their progress and performance, such as sustainability reports, key performance indicators, and external verification.

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Adam Raymond Belda, CSM PMP

SEO & Web Development | IT Operations Manager | Senior Software Engineer | Top Male Bloggers in the Philippines
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In my years managing IT operations, I've found that direct engagement is crucial. Insist on seeing your MPS provider's sustainability reports. I'd also recommend scheduling regular meetings to discuss their environmental strategies and any updates — this approach has consistently fostered transparency and accountability in my professional relationships. Ensure they're not just following but setting best practices, a commitment that reflects in superior service for you and a smaller ecological footprint.

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3 Monitor their service delivery and reporting

A third way to ensure that your MPS provider is transparent about their environmental impact is to monitor their service delivery and reporting. This means that you should check how they implement their sustainability policy and strategy in practice, and how they communicate their results to you. For example, you should verify that they use energy-efficient devices, eco-friendly consumables, and secure disposal methods. You should also expect regular and detailed reports on their environmental impact, such as energy savings, waste reduction, and carbon footprint.

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4 Compare them with other providers

A fourth way to ensure that your MPS provider is transparent about their environmental impact is to compare them with other providers. This means that you should benchmark their environmental performance against industry standards and best practices, and against their competitors. You can use tools such as the Green IT Benchmark or the Environmental Paper Network Calculator to measure and compare their environmental impact. You can also use online platforms such as GreenBiz or CSRwire to find out about the latest trends and innovations in sustainable MPS.

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5 Engage them in dialogue and feedback

A fifth way to ensure that your MPS provider is transparent about their environmental impact is to engage them in dialogue and feedback. This means that you should establish a clear and open communication channel with them, and share your expectations, concerns, and suggestions. You should also provide them with constructive feedback on their environmental performance, and acknowledge their achievements and improvements. By engaging them in dialogue and feedback, you can foster a collaborative and trustful relationship that supports your mutual environmental goals.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Oleksandr Timofieiev

IT Consultant, Support specialist | Microsoft Stack | With over 10 years' experience, I help perform to the max with IT
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Look for certifications or accreditations that demonstrate the MPS provider's commitment to environmental sustainability. Examples include certifications for sustainable sourcing, energy efficiency, and waste management (e.g., ISO 14001). Inquire about the MPS provider's approach to end-of-life management for printing equipment and supplies. Ask about their recycling programs. Ensure that environmental considerations are included in the contractual agreement with the MPS provider. Require transparency regarding environmental performance targets, reporting requirements, and any penalties or incentives related to environmental compliance.

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How can you ensure that your MPS provider is transparent about their environmental impact?

1

2

3

4

5

6

1 Ask for an environmental audit

2 Review their sustainability policy and strategy

3 Monitor their service delivery and reporting

4 Compare them with other providers

5 Engage them in dialogue and feedback

6 Here’s what else to consider

IT Operations

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How can you ensure that your MPS provider is transparent about their environmental impact?

1

2

3

4

5

6

1 Ask for an environmental audit

2 Review their sustainability policy and strategy

3 Monitor their service delivery and reporting

4 Compare them with other providers

5 Engage them in dialogue and feedback

6 Here’s what else to consider

IT Operations

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