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How can you ensure timely and efficient communication between the sound designer and the stage manager?

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Communication and collaboration are essential skills for any theatrical production, especially when it involves multiple disciplines and departments. One of the key relationships that can affect the quality and efficiency of a show is between the sound designer and the stage manager. How can you ensure timely and efficient communication between them, from the pre-production stage to the final curtain call? Here are some tips and best practices to follow.

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Johan van der Voet

Award winning Film & TV Composer I Sound Designer I Orchestrator I Re-recording mixer I Teacher I

1 Define roles and expectations

Before you start working on the sound design, you should have a clear understanding of the roles and expectations of both the sound designer and the stage manager. The sound designer is responsible for creating, recording, editing, and mixing the sound effects, music, and dialogue for the show, as well as coordinating with other designers and technicians. The stage manager is responsible for overseeing the rehearsal and performance process, communicating with the director, actors, and crew, and calling the cues for the sound and other elements. You should discuss how you will communicate, what information you need from each other, and how you will resolve any issues or conflicts.

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Johan van der Voet

Award winning Film & TV Composer I Sound Designer I Orchestrator I Re-recording mixer I Teacher I
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As a composer and sound designer I first try to get a good understanding of the vision and emotions/ spheres that the director has in mind. Also try to connect with the soundmixer, they might need separate tracks or specific audio formats. Its important to connect with crew and cast so you can be inspired as it is great place to show your talent.

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2 Use a common platform and format

To ensure timely and efficient communication, you should use a common platform and format for sharing and updating the sound design documents and files. For example, you can use a cloud-based service like Google Drive or Dropbox to store and sync your sound files, scripts, cue sheets, and notes. You should also agree on a standard format for naming, organizing, and labeling your files, such as using the scene number, cue number, and description for each sound file. This will help you avoid confusion and duplication, and make it easier to access and edit your files.

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Johan van der Voet

Award winning Film & TV Composer I Sound Designer I Orchestrator I Re-recording mixer I Teacher I
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Also make sure you deliver a (hardware) copy of your files as internet or wifi acces is not always reliable in theatre settings.

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3 Establish a feedback loop

Another important aspect of communication is establishing a feedback loop between the sound designer and the stage manager. You should have regular meetings or check-ins to review the progress and quality of the sound design, and to give and receive constructive feedback. You should also test and rehearse the sound cues with the stage manager and the rest of the team, and make any necessary adjustments or changes based on the feedback. You should document and communicate any changes or updates to the sound design, and make sure they are reflected in the final version of the files and documents.

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4 Use clear and concise language

When communicating with the stage manager, you should use clear and concise language that avoids ambiguity and confusion. You should use specific terms and phrases that are relevant to the sound design and the theatrical production, and avoid jargon or slang that might be misunderstood. You should also use consistent and accurate terminology for the sound cues, such as fade in, fade out, crossfade, volume, pitch, pan, etc. You should also use numbers, symbols, or codes to indicate the duration, intensity, or location of the sound cues, such as 5s, 10db, L, R, C, etc.

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5 Be respectful and professional

Finally, you should be respectful and professional when communicating with the stage manager, and acknowledge their role and contribution to the show. You should listen to their opinions and suggestions, and respect their decisions and authority. You should also be polite and courteous, and avoid using harsh or rude language or tone. You should also be flexible and adaptable, and be willing to compromise or collaborate when needed. You should also be supportive and appreciative, and thank them for their work and cooperation.

By following these tips and best practices, you can ensure timely and efficient communication between the sound designer and the stage manager, and create a successful and smooth-running theatrical production.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you ensure timely and efficient communication between the sound designer and the stage manager?

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2

3

4

5

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1 Define roles and expectations

2 Use a common platform and format

3 Establish a feedback loop

4 Use clear and concise language

5 Be respectful and professional

6 Here’s what else to consider

Theatrical Production

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How can you ensure timely and efficient communication between the sound designer and the stage manager?

1

2

3

4

5

6

1 Define roles and expectations

2 Use a common platform and format

3 Establish a feedback loop

4 Use clear and concise language

5 Be respectful and professional

6 Here’s what else to consider

Theatrical Production

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