How can you ensure stakeholders receive relevant and timely financial documents?

Pour s'assurer que les partenaires re?oivent des documents financiers pertinents et opportuns : 1. établir un calendrier de reporting financier clair, 2 - Automatiser la production de rapports avec l'utilisation des IA et des tableaux de bord 3- Personnalisation des rapports selon les besoins des partenaires 4- notifier les partenaires dès qu'un nouveau document est disponible 5- Vérifier que les documents ont bien été re?us et consultés

One thing I find helpful is understanding the stakeholders involved, their needs, their wants, and their levels of authority. This helps you know and decide what information to share, when to share it, and how to share it. Have clear structures of information flow and use electronic tools to constantly remind you of deadlines and requests from stakeholders to satisfy.

It's now easier than ever to quickly produce financial documents using automation and A.I. Setting up a proper system can take a little time, but utilizing an expert accountant and the rights tools will allow you to have financial insights at the tip of your fingers. Gone are the days where you don't know how your business is doing financially until the 20th of the following month for the previous month. Tools such as QuickBooks Online, Digits, Excel, and many others allow for real-time reporting of your financial position to key stakeholders so that they can make data-driven decisions the moment they need that financial clarity.

Templates are vital in providing information to stakeholders. It's always crucial to be well-vested in the templates available as they help you structure your presentation of information in the best interests of the receiver. Don't assume your audience understands how to use the tools in which you present your information. Always ensure your audience knows the functionalities of the templates used and they understand the sequence of information presented.

Almost every Excel file should include both error checks in the tab where you are calculating and a master error checking tab that consolidates all of the error checks into one place to quickly alert you if there is a problem. Luckily online services like Xero or QuickBooks Online have rules built in that help prevent errors, but that doesn't mean that they don't need any review. A thorough review by more than one person of the financial statements is best practice to catch anything that was categorized incorrectly, transactions that are missing, or other errors. Double checking and attention to details is the name of the game in accounting.

Validation is a critical step before making information available to any user. Depending on the sensitivity of the information you want to relay, decide who should be your third eye to what you have prepared. No matter how perfect you can be in your abilities, a different perspective helps significantly. Be willing to accept corrections and understand that you aren't infallible. Let others punch holes into your work and fine-tune it wherever possible before sending the information.

It also helps to set your Outlook to send you email delivery receipts so you know the intended recipient has accessed the information. Be friendly and approachable to allow stakeholders to ask questions and your responses should be timely and comprehensive.

When you receive feedback, don't assume and conclude, always ask for clarity where necessary. Where possible, politely ask your stakeholders to work on the improvements with them. It will not only make them feel valued but also build trust and sound working relationships.

Email the Balance Sheet and the Income Statement as .pdfs. Everyone can open them with Adobe Reader. You can set security within the document to prevent printing or changing and set a watermark “confidential “ on each page if it’s a privately owned corporation.