How can you ensure productive meetings with successful outcomes?

Tangibilizar os objetivos de uma reuni?o é um dos itens mais importantes para aproveitar ao máximo a agenda dos envolvidos. A pior situa??o em uma reuni?o é ter grupos heterogêneos que n?o possuem conex?o com a pauta, gerando desinteresse. Sugiro que ao estruturar uma reuni?o utilize de forma adaptada a metodologia SMART (Específico, Mensurável, Alcan?ável, Relevante e Temporal) garantindo que todos os envolvidos tenham seus papeis claros e que a reuni?o produza de fato algo relevante para a sequência do trabalho

In my experience 1. Define the agenda and discussion point in advance 2. If people are not prepared suspend the meeting for a short break and let each one get abreast with the discussion points 3. Keep to the agenda and purpose

. Be punctual to your meetings and respect other's time schedules. . Set clear agenda and expectation by setting the context. . Stay focused on the agenda throughout the meeting. . Take notes and clarify your/other's doubt. . Summarized the discussed points and agreements . Share minute of the meeting

Think whether you really want this meeting or an email or chat/call will help. If you still need it then keeping a well defined "what you want to achieve out of the meeting" is important. Sending that agenda before to the stakeholders is key so that the narrative is clear before the meet. You should not allow folks to guess whats this meeting is for ?

I believe effective meetings are the engine of a successful team - and ineffective meetings a time and mood killer! To drive productivity, these three things typically work best: - Agenda: Establish a clear agenda distributed in advance to keep discussions focused and on-track. - Engagement: Encourage participation from all attendees, ensuring diverse input and collaborative problem-solving. -Action Items: Conclude with defined action items, assigning responsibility and deadlines for follow-up. These tactics can transform meetings from time sinks into catalysts for progress, fostering a culture of efficiency and accountability.

Providing space for spontaneous brainstorming also fosters creativity. This balance plays a crucial role. A leader's genuine openness to unplanned ideas encourages more participation, which often results in innovative solutions. Equally, appreciating cognitively diverse perspectives powers the meetings, promoting a rich culture of mutual respect and learning.

Como líder vejo a importancia de cuidar de como você ouve e reage a uma opini?o que pode n?o estar alinhada ao tema central. Todas as idéias devem ser tratadas com respeito e mesmo que um colaborador traga algo que pare?a desconexo, reaja de forma adequada, sugira que aquela ideia vá para um banco de ideias para que possa ser discutida num outro momento. Outro tema importante é a aten??o plena na reuni?o, muitos líderes se acham muito ocupados demais e v?o para as reuni?es com o computador e passam a maior parte da reuni?o olhando para suas próprias telas ou digitando, sem trazer nenhum contribui??o relevante. Ali é o momento de intera??o e num grupo multifuncional e multidisciplinar, ideias brilhantes podem surgir.

When it comes to facilitating meetings, the key is that everyone understands and accepts the direction for the meeting. Many meetings get pulled off course because the participants never agreed with the proposed direction for them. That means ensuring that participants are able to shape the agenda before the meeting, so that they are as enthusiastic to follow it as you are. Once the motivation is shared, facilitation will be much easier.

One thing I have found helpful is visualizations. It serves the discussion to be more fun and transforms the meeting into more of a game. People will be relaxed and more cooperative.

In my experience , meetings values consistency . A meeting is almost never successful if it happens randomly or ad hoc . It is always useful for a facilitator to follow the Deming cycle principles to improve the performance of meetings .

Accountability for action items, timelines and clear next steps are helpful in the conclusion/summary of the meeting. It can also be helpful to celebrate small wins during the meeting to acknowledge the work of team members and their contributions.

I've found that encouraging active participation from everyone in the meeting leads to more valuable insights and ideas. Keeping the meeting concise and to the point respects everyone's time. Effective communication is crucial, so I make sure to express ideas clearly and document action items.

Short bullet points during the discussion help to summarize the meeting outcomes. Some AI tools also could help here to summarize the meeting outcomes.

I do agree about the importance of follow-up actions, because participants may forget about the meeting and its takeaways. So, make sure you end each meeting with an action plan detailing follow-up tasks, responsibilities, and timeframe.

At the end of the meeting, recap the key outcomes and action items agreed upon by the participants. This includes discussing the next steps, deadlines, and who's responsible for each task. It's also important to get confirmation and address any questions or concerns from participants.

Post meeting keeping track of the discussion is very important and helping the team to complete the proposed deals as a team.

Like a flowing stream, each meeting should build on those before it, gaining direction through our commitment to gradual improvement. Through openness to feedback, progress tracking, and self-reflection, we manifest more fruitful gatherings. The journey requires persistence - but like watching willow branches sway in wind, we must trust in the process!

Gather feedback from participants to learn what worked well and what could be better. Keep track of action item progress and provide support as needed.

Coming up with innovative sessions for the team and encouraging the members also perform the same. Contribution to the personal and official growth of the team is always a priority.

At all meeting, small or large, important or of information only, keep eye contact with the person or the audience. Presentation tools are good but remove the presence from the message you would like to bring unless eye contact and communication are done to all involved.

Meetings are HUGE! Boost your skills, learn from experience, get smart feedback, and stay ahead with the latest tools and trends, folks!

?? Keys to Productive Meetings & Success ?? Clear Objectives ?? Structured Agendas ?? Time Management ? Selective Attendees ?? Active Engagement ?? Tech-Ready ???? Follow-Up & Accountability ?? Continuous Improvement ?? I believe in quality over quantity. ??

Ensure that if someone is in the meeting, it's because their opinion and voice are needed. Few things are more frustrating than being in a meeting as a "spectator", and other people can feel that, even through the Zoom tile. If we fear people might feel "left out" from the meeting, we can always promise to send them the meeting summary, and we can also commit to calling them in or sending a DM during the meeting if we feel we need their input. I especially love this "on-demand" participation. If we ensure that every team member in a meeting has a voice and a specific role, people will be more eager to participate.

Ahem I love this question, because in our company we don't believe in meetings :) There are no "weekly updates", no "All-hands meeting", no "team meetings", no "routine/weekly meetings", etc. My calendar usually consists of 1 or 2 meetings weekly. it leaves most of my time to be productive. We've applied this after learning from the books "Netflix no Rules Rules" & "It doesn't have to be crazy at work". honestly after trying it, there is no better way to work. previously, we used to have meetings to prepare for meetings. there would be 5 meetings daily. and 80% of these meetings could have been a message or an email or a discussion on Basecamp. get rid of meetings, see how you and your team would prosper.

Another point to consider would be to limit distractions. Usually, in the course of meetings, participants often feel the urge to check emails, messages, or indulge in unrelated activities on their electronic devices. To foster a focused and productive meeting environment and a successful outcome, kindly encourage participants to abstain from using mobile phones, tablets, or laptops for purposes not related to the ongoing discussion. This practice aids in sustaining attention and contributes to a more engaged and efficient meeting atmosphere

1. Invite a minimum number of people who make decisions 2. Write the agenda of the meeting in the invite itself 3. If there was a previous meeting, write the same in the invite. 4. Send MOM after the meeting.

If we have more internal meetings than external (with customers/vendors etc) that is a sign of an organisation that is more words and less action. If your meetings dont have actionable items at the end of every meeting, the organisation needs to rethink why the meetings are really happening.