How can you effectively monitor team progress as a coordinator?

3 Hold regular meetings

A third way to monitor team progress is to hold regular meetings with your team members and stakeholders. Meetings are essential for building trust, rapport, and engagement among your team members, as well as for aligning your vision, strategy, and actions with your stakeholders. However, meetings should be well-planned, focused, and productive, not wasteful, boring, or irrelevant. Therefore, you should prepare an agenda, set a time limit, invite the right people, facilitate the discussion, and document the outcomes and action items of each meeting.

4 Provide feedback

A fourth way to monitor team progress is to provide feedback to your team members on their performance, achievements, and challenges. Feedback is vital for motivating, recognizing, and improving your team members, as well as for identifying and resolving any issues or gaps that may affect the project's quality, scope, or timeline. However, feedback should be constructive, timely, and specific, not destructive, delayed, or vague. Therefore, you should use the sandwich method, which consists of starting with a positive comment, followed by a constructive suggestion, and ending with another positive comment.

5 Delegate and empower

A fifth way to monitor team progress is to delegate and empower your team members to take ownership of their tasks and decisions. Delegation and empowerment are key for enhancing your team's autonomy, creativity, and accountability, as well as for saving your time and energy for more strategic and complex activities. However, delegation and empowerment should be balanced, not excessive or insufficient. Therefore, you should assess your team members' skills, interests, and readiness, assign them appropriate tasks and responsibilities, and support them with guidance, resources, and trust.

6 Celebrate success

A sixth way to monitor team progress is to celebrate success with your team members and stakeholders. Celebrating success is important for acknowledging your team's efforts, achievements, and contributions, as well as for boosting your team's morale, confidence, and satisfaction. However, celebrating success should be meaningful, inclusive, and proportional, not superficial, exclusive, or excessive. Therefore, you should define your criteria for success, recognize your team members' individual and collective accomplishments, and reward them with praise, appreciation, or incentives.