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How can you effectively manage facilities during periods of low indoor environmental quality?

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Low indoor environmental quality (IEQ) can affect the health, comfort, and productivity of building occupants, as well as the performance and maintenance of building systems. IEQ can be influenced by many factors, such as temperature, humidity, ventilation, lighting, noise, and pollutants. As a facility manager (FM), you need to ensure that your facilities are safe, functional, and efficient, especially during periods of low IEQ. Here are some tips on how to effectively manage facilities during periods of low IEQ.

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Rana Abrar Ahmed, CFM?,PMP?,LEED GA?

Facilities Manager at Six Flags Qiddiya City
Sony Cherian

QHSE Practitioner in Facilities & Properties Management, committed to making places safer to live and work in.
Zak Lo 盧作為

CEO, FIRST SIGHT Group | LinkedIn Top Facilities Engineering Voice 2024

1 Assess the current IEQ situation

The first step to manage facilities during periods of low IEQ is to assess the current situation and identify the sources and severity of the problem. You can use various tools and methods to measure and monitor the IEQ parameters, such as sensors, meters, logs, audits, inspections, and surveys. You should also collect feedback from the building occupants and staff, and review the complaints and reports related to IEQ issues. By assessing the current IEQ situation, you can prioritize the actions and resources needed to improve it.

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Rana Abrar Ahmed, CFM?,PMP?,LEED GA?

Facilities Manager at Six Flags Qiddiya City
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Effectively managing facilities during periods of low (IEQ) involves proactive measures in line with IFMA guidelines. Prioritize regular assessments of air quality, lighting, and thermal comfort. Increase ventilation, utilize air quality sensors, and maintain HVAC systems. Optimize natural and artificial lighting, consider task lighting, and implement lighting controls. Address thermal comfort through HVAC adjustments and thermal zoning. Provide regular training for facility management staff and engage occupants in maintaining a healthier indoor environment. Following these concise guidelines ensures a well-managed facility during periods of low IEQ.

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2 Implement corrective and preventive measures

The second step to manage facilities during periods of low IEQ is to implement corrective and preventive measures to address the root causes and reduce the risks of IEQ problems. Depending on the nature and extent of the problem, you may need to adjust, repair, replace, or upgrade the building systems and components that affect IEQ, such as HVAC, lighting, plumbing, and electrical systems. You may also need to improve the cleaning and maintenance practices, and enforce the policies and procedures that regulate the indoor activities and behaviors that impact IEQ, such as smoking, waste disposal, and chemical storage.

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Sony Cherian

QHSE Practitioner in Facilities & Properties Management, committed to making places safer to live and work in.
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1. Increase the amount of fresh air brought in from outside to dilute indoor pollutants. 2. This can be done by natural or mechanical ventilation. Identify and remove or control sources of indoor pollutants such as mold, formaldehyde, volatile organic compounds (VOCs), and tobacco smoke. 3. Regularly inspect and maintain heating, ventilation, and air conditioning (HVAC) systems to ensure they are functioning properly and effectively removing pollutants from the air. This includes cleaning or replacing filters, inspecting and cleaning air ducts, and ensuring proper ventilation design. 4. Maintain appropriate humidity levels (around 30-60%) to prevent mold growth and minimize the spread of allergens.

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3 Communicate and educate the stakeholders

The third step to manage facilities during periods of low IEQ is to communicate and educate the stakeholders about the IEQ situation and the measures taken to improve it. You should inform the building occupants and staff about the IEQ problems and their potential effects on their health and well-being, and advise them on how to protect themselves and prevent further deterioration of IEQ. You should also educate them on the best practices and guidelines to maintain and enhance IEQ, such as proper ventilation, temperature control, lighting adjustment, noise reduction, and pollutant avoidance.

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4 Evaluate the effectiveness and efficiency of the measures

The fourth step to manage facilities during periods of low IEQ is to evaluate the effectiveness and efficiency of the measures implemented to improve IEQ. You should track and analyze the changes and trends in the IEQ parameters, and compare them with the baseline and the target values. You should also measure and report the outcomes and benefits of the measures, such as improved health, comfort, and productivity of the building occupants, reduced operational costs and environmental impacts, and increased compliance and satisfaction. By evaluating the effectiveness and efficiency of the measures, you can identify the gaps and opportunities for further improvement.

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Zak Lo 盧作為

CEO, FIRST SIGHT Group | LinkedIn Top Facilities Engineering Voice 2024
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Efficency can be achieved with IOT and real time uHoo Smart Air Monitor to measure pollutants indoors to improve indoor air quality and create healthier living and working environments.

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5 Plan for continuous improvement and resilience

The fifth step to manage facilities during periods of low IEQ is to plan for continuous improvement and resilience of IEQ. You should review and update your IEQ management plan and strategy, and incorporate the lessons learned and best practices from your experience. You should also anticipate and prepare for the potential challenges and threats that may affect IEQ in the future, such as climate change, pandemics, natural disasters, and technological disruptions. By planning for continuous improvement and resilience, you can ensure that your facilities are adaptable and responsive to the changing IEQ conditions and demands.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you effectively manage facilities during periods of low indoor environmental quality?

1

2

3

4

5

6

1 Assess the current IEQ situation

2 Implement corrective and preventive measures

3 Communicate and educate the stakeholders

4 Evaluate the effectiveness and efficiency of the measures

5 Plan for continuous improvement and resilience

6 Here’s what else to consider

Facility Management (FM)

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How can you effectively manage facilities during periods of low indoor environmental quality?

1

2

3

4

5

6

1 Assess the current IEQ situation

2 Implement corrective and preventive measures

3 Communicate and educate the stakeholders

4 Evaluate the effectiveness and efficiency of the measures

5 Plan for continuous improvement and resilience

6 Here’s what else to consider

Facility Management (FM)

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