How can you effectively conduct a job analysis remotely?

One thing I am learning now is a new level of experience doing Ramp Up Recruitment exercise, which is never done in PNG and Porgera Mine is the first to do a Ramp up Recruitment Exercise. #RampUpRecruitmentExercise

To perform a remote job analysis, make use of online surveys, virtual interviews, and digital collaboration tools. Connect with employees via video conferencing to grasp their roles, responsibilities, and tasks. Utilize technology for streamlined data collection and analysis.

To conduct a remote job analysis efficiently, leverage virtual tools such as video interviews, online surveys, and collaborative platforms. Review existing job documentation, observe tasks through recorded videos, and break down responsibilities with input from experts. Organize virtual focus groups for employee insights and use technology-based assessments for skill evaluation. Maintain continuous feedback loops to keep information up-to-date. Finally, synthesize collected data into a comprehensive job analysis report for accurate job descriptions.

To perform a remote job analysis, a detailed study of the project is much important. coordinate with the team and collect more data. this can done through virtual meetings, conducting surveys, interviews etc. Also if there is any same project has been carried out in the previous years you can refer the paper sources and check with the old employees, so you will get more clarity about the job profile.

Most important part of job analysis is to 360 degree review from the stakeholders and try to understand the actual expected outcome from the role. Indeed, its most challenging to analysis for remote job which is always swing due to technological transformation.

The method used and the main sources should be selected appropriately based on the company's strategy and whether it is remote or not.

Online surveys: Distribute questionnaires to job incumbents, managers, and other stakeholders. Virtual interviews: Conduct video or phone interviews with key individuals to gather in-depth insights. Online job analysis tools: Utilize software specifically designed to collect and analyze job data. Existing documents: Analyze relevant documents like job descriptions, performance reviews, and training materials.

Uma das plataformas mais utilizadas hoje no mercado corporativo é o Microsoft Teams. Ele tem muitas das ferramentas principais utilizadas para conversa??o, armazenamento e intera??o interno. Sem falar da integra??o com as ferramentas Microsoft como por exemplo o Excel.

The best method is by using the Ai tool this Ai tool can lead to increase in the method of working and also have a more focus on the work and that can also give a person a better understanding with all the stats and analysis

Due to the arrival of remote technology, organizations focused only on interviews and videos, but one of the greatest allies in the process was lost, group dynamics, which are absolutely perfect within the online environment for capturing the best performances.

With the use of appropriate methods and tools for job analysis, the best version can be created. -This can be achieved by confirming the analysis with different sources and incorporating additional insights into our assessments.

The trouble with AI is it's AI and it doesn't allow for culture and the company why to be pulled in. Yes you need the data, the unique ways this position works in a matrix environment, but you need to create a feeling, a picture of what this person will be doing and why they should want to do it for you. Your bullets mean nothing if they are generic and expected. We can find generic on every corner.

Collaboration platforms: Use cloud-based platforms to share documents, conduct surveys, and facilitate communication among stakeholders. Video conferencing tools: Conduct virtual interviews and focus groups to observe nonverbal cues and team dynamics. Screen recording software: With employee consent, record screen activity to understand daily tasks and workflows.

Once the analysis is complete it is vital to create a quality job description that is specific to the role to reduce turnover. Make sure that you only include relevant information that meets the needs of the business. Avoid using job descriptions generated by AI software or ATS systems, as they will undo all the hard work in data gathering and analysis that you have already done. In fact, in 2023, misrepresentation of job descriptions was one of the primary reasons new employees reached out to recruiters within the first eight weeks of being in their roles.

é necessário que todas as responsabilidades daquele cargo e colaborador estejam bem alinhadas. N?o somente com o gestor da vaga, mas principalmente com o próprio indivíduo! é de suma importancia que ele saiba o que está dentro e fora de sua ossada.

This is critical for new roles. Many a times a JD is being written for the first time especially for roles the company would have never had. it’s important that we constantly have a check point that every now and then JD are refreshed in order to be able to attract the right talent for the need.

Caso um servi?o, conforme o desenvolvimento e aprimoramento das técnicas e ferramentas referidas a ele, tenha a necessidade de uma competência relativamente nova e atingindo grandes propor??es de manejo, é necessário realizar a atualiza??o do cargo. As formas de exercer um trabalho específico n?o s?o poucas, portanto, aumentar os requisitos para a fun??o fará com que os profissionais busquem novas qualifica??es e conhecimentos que permitam à empresa estar mais próxima da excelência.

In most cases JD's are generic, there should always be a focus on what you actually want the person to achieve rather than just the skills needed to do the role. Also team fit, tech skills are abundant, business and people skills not so much.

Clearly explain the purpose and scope of the job analysis to all participants. Pilot test any surveys or interview questions to ensure clarity and effectiveness. Validate the collected data by seeking feedback from participants and comparing it to existing documents.

Muito interessante que os resultados do trabalho sejam passados individualmente. As vezes n?o existe a necessidade da exposi??o e acaba se tornando algo desagradável.

Already in the organisation,it is in practice and progress in career and attending important training as per market needs and align with the required standards becomes a part of life within the service period.

Uma ideia interessante é: sentar com aquele colaborador específico e desenhar tudo que ele realmente faz em seu dia-a-dia. Nem sempre o que foi passado como responsabilidade está sendo feito.

Virtuelle Gespr?che: Führen Sie virtuelle Gespr?che mit aktuellen oder ehemaligen Mitarbeitern der Position. Fragen Sie nach ihren Erfahrungen, den wichtigsten Aufgaben und den ben?tigten F?higkeiten. Interviews mit Vorgesetzten: Organisieren Sie virtuelle Gespr?che mit Vorgesetzten, um unterschiedliche Perspektiven auf die Stelle zu erhalten. Fragen Sie nach den Erwartungen an die Position und den Beitrag zum Unternehmenserfolg. Benchmarking: Führen Sie externe Benchmarking-Recherchen durch, um Vergleichsdaten für ?hnliche Positionen in anderen Unternehmen zu erhalten. Datenvalidierung: Stellen Sie sicher, dass die gesammelten Daten durch mehrere Quellen überprüft und validiert werden.

Pour ma part, je suggère de réaliser un debriefing (via visioconférence) avec le responsable hiérarchique direct du poste, puis d'élaborer une fiche de poste intégrant des mots-clés pertinents en lien avec le poste à pourvoir.

Dentro da organiza??o, efetivar práticas que impulsionem o avan?o na carreira e participar de treinamentos relevantes, alinhados com as demandas do mercado e os requisitos normativos, torna-se uma integra??o essencial na trajetória profissional durante o período de servi?o.

Let AI (ChatGPT) support you! :) I have made amazing experiences with using ChatGPT for inspiration as well! The prompt could look similar to this: "You are HR and recruiting expert specialized in job analysis. I am looking to write a job analysis for the following job. The company is X, which is in X industry and X department (..and so on.) Give me 20 questions I could discuss with the Hiring Manager." You can go crazy here. I've been amazed over and over because it helps me find questions to get just the right answers for the analysis. Pro Tip: If you use ChatGPT4, you can let it browse your website or create your own JobAnalysisGPT :)

There are many ways to conduct a job analysis remotely but one thing to include here is not just to consider the job scope or responsibilities of the job as it is today. Looking forward and addressing the changing market needs as well as upskilling are key elements to be included as and when job analysis is carried out. Job descriptions tend to stay unchanged. However, roles are evolving and a period of review for these job descriptions are required. A job analysis allows companies to evolve job needs together with the changing times.

I feel being present is critical to understanding the organizational dynamic as well as understanding how roles fit complement or conflict each other. Trying to analyze positions remotely would be challenging aside from sourcing competitive market data and related matters. My advice would be to perform required advance work remotely; however, the person analyzing positions also needs to be present (on site) to physically see, speak with, and properly assess the entire dynamic.

In the end and despite the use of AI, the selection of people has a fundamental component which is the way we connect between humans, let's value that and know that not being selected is opening another door somewhere else...

A comunica??o efetiva: com estabelecimento de canais de comunica??o abertos e transparentes para promover o diálogo entre o time e a lideran?a, com clareza das expectativas, desempenho e prazos. Feedback construtivo: destacando pontos fortes e áreas de melhoria, entendendo as necessidades do colaborador (desafios e benefícios), de acordo com os feedbacks, estar preparado para realizar ajustes necessários.