How can you educate users on the risks of unapproved software and hardware?

1 Why are they risky?

Unapproved software and hardware can introduce malware, viruses, spyware, or ransomware into your system, which can damage or steal your data, disrupt your operations, or expose your confidential information. They can also create compatibility issues, performance problems, or legal liabilities for your organization. For example, if you use a personal laptop that is not encrypted or updated, you may lose or leak sensitive data if it is lost, stolen, or hacked. If you install a game or app that is not verified or licensed, you may violate copyright laws or contract terms.

2 How to identify them?

To identify unapproved software and hardware, you need to be familiar with your organization's IT policies and security standards. These are documents that specify what devices or programs are allowed or prohibited, and what procedures or requirements are needed to use them. For example, your IT policy may state that you can only use company-issued laptops, that you need to encrypt your hard drive, or that you need to request approval before installing any software. You also need to check your system regularly for any unauthorized or suspicious software or hardware that may have been installed or connected without your knowledge.

3 How to report them?

If you find any unapproved software or hardware on your system, you need to report them to your IT department or manager as soon as possible. They will help you remove them safely and securely, and investigate the source and impact of the breach. Reporting them promptly can prevent further damage or spread of malware, and can also help your organization improve its security measures and awareness. Do not try to fix or delete them yourself, as you may worsen the situation or lose important evidence.

5 How to communicate them?

To communicate the risks of unapproved software and hardware to your users, you need to use clear, simple, and engaging methods. You can use various channels and formats, such as emails, newsletters, posters, videos, webinars, or workshops, to convey your message and raise awareness. You can also use examples, stories, or statistics to illustrate the consequences and benefits of following or violating the IT policies and security standards. You can also provide feedback, recognition, or incentives to encourage or reward good behavior and compliance. The key is to make your users understand the importance and relevance of cybersecurity, and how their actions can affect the organization and themselves.