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How can you develop a timeline for a long-term project?

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If you work abroad, you might face some challenges when it comes to planning and executing long-term projects. Different time zones, cultural norms, and communication styles can affect your ability to meet deadlines and deliver quality results. That's why developing a realistic and flexible timeline for your project is essential. In this article, we'll share some tips on how to create a timeline that works for you and your team, regardless of where you are.

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Александар Мари? (Aleksandar Maric)

Dedicated to continuous improvement

1 Define your scope

The first step in developing a timeline is to define the scope of your project. What are the main goals, deliverables, and requirements of your project? How do they align with your client's or stakeholder's expectations? How will you measure your progress and success? By answering these questions, you can establish a clear vision and scope for your project, and avoid scope creep or misunderstandings later on.

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2 Break down your tasks

The next step is to break down your project into smaller and manageable tasks. Each task should have a specific outcome, duration, and owner. You can use tools like work breakdown structures, Gantt charts, or Kanban boards to visualize and organize your tasks. Breaking down your project will help you estimate the time and resources needed for each task, and identify any dependencies or risks that might affect your timeline.

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Александар Мари? (Aleksandar Maric)

Dedicated to continuous improvement
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People are aware that they need to break down their tasks. But what are those tasks? Those are: A) Tasks before going to foreign Country 1) Preparing yourself (mentaly, clothes, medicines, tools, etc.) 2) Preparing documents (visa related, translation of documents {medical prescriptions, diplomas, security clearance, etc.}, licences {e.g. driving}, etc.; B) Tasks while you are in the foreign Country 1) Registration in the municipality {bring your already prepared documents}; 2) Change of driving licence, IDs, Passport, nostrification of Diplomas, etc.; 3) Extension of Visa {after 3-6 Months}. C) Tasks when you come back from foreign Country (if aplicable) 1) Applying for repatriation of funds 2) Reporting work abroad (pension rights)

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3 Set your milestones

Once you have your tasks defined, you can set your milestones for your project. Milestones are key events or deliverables that mark the completion of a major phase or goal of your project. They help you track your progress and communicate your achievements to your client or stakeholder. You can use tools like calendars, dashboards, or reports to highlight your milestones and show how they relate to your overall timeline.

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4 Assign your roles

Another important step in developing a timeline is to assign roles and responsibilities for your project. Who will be in charge of each task? Who will be the project manager, the team leader, or the quality controller? Who will be the main point of contact for your client or stakeholder? By assigning roles, you can ensure that everyone knows what they are expected to do, when they are expected to do it, and how they will collaborate with others.

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5 Adjust your schedule

The final step in developing a timeline is to adjust your schedule according to your reality. Working abroad means that you might have to deal with different time zones, holidays, or working hours. You might also encounter unexpected delays, changes, or feedback that might affect your timeline. That's why you need to be flexible and adaptable, and update your timeline regularly. You can use tools like online platforms, chat apps, or video calls to communicate and coordinate with your team and your client or stakeholder, and keep them informed of any changes or issues.

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Peggy Bendler

Transformationscoach | Digitale Balance durch Meditation
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Ein Langzeitprojekt gleicht einer Reise ins Unbekannte: Es braucht ein klares Ziel und die Bereitschaft, sich anzupassen. In der VUCA-Welt von heute sind unvorhergesehene Ereignisse unvermeidlich. Starrheit im Zeitplan kann mehr Stress als L?sungen bringen. Flexibilit?t ist der Schlüssel. Es hei?t daher, Priorit?ten zu setzen und sich auf Beeinflussbares zu fokussieren. Es geht darum, das Projekt voranzubringen und abzuschlie?en. Letztlich ist es diese F?higkeit zur Anpassung, die den Unterschied macht - sie erm?glicht es, trotz unerwarteter Ereignisse auf Kurs zu bleiben und das Projekt erfolgreich zum Ziel zu führen.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you develop a timeline for a long-term project?

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1 Define your scope

2 Break down your tasks

3 Set your milestones

4 Assign your roles

5 Adjust your schedule

6 Here’s what else to consider

Working Abroad

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How can you develop a timeline for a long-term project?

1

2

3

4

5

6

1 Define your scope

2 Break down your tasks

3 Set your milestones

4 Assign your roles

5 Adjust your schedule

6 Here’s what else to consider

Working Abroad

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