How can you delegate tasks to your audio team during live events?

1 Know your audio team

Before you delegate any tasks, you need to know your audio team's skills, strengths, and preferences. You want to match the tasks to the people who can perform them best and enjoy them most. For example, some audio technicians may be more comfortable with mixing, while others may prefer setting up and testing the equipment. Some may have more experience with certain genres, venues, or formats, while others may be more versatile and adaptable. You can use tools like surveys, feedback forms, or interviews to get to know your audio team better and identify their areas of expertise and interest.

2 Define the tasks and goals

Once you know your audio team, you need to define the tasks and goals for each live event. You need to consider the type, size, and duration of the event, the audio requirements and expectations of the performers and the audience, and the resources and limitations of the venue and the equipment. You need to break down the tasks into manageable and measurable steps, such as setting up, sound checking, mixing, monitoring, troubleshooting, and packing up. You also need to set clear and realistic goals for each task, such as achieving a balanced and consistent sound, avoiding feedback and distortion, and minimizing downtime and errors.

3 Assign and communicate the tasks

After you define the tasks and goals, you need to assign and communicate them to your audio team. You need to be clear and specific about what each person is responsible for, how they should perform their tasks, and when they should complete them. You also need to explain the rationale behind your decisions and how each task contributes to the overall success of the event. You can use tools like checklists, schedules, diagrams, or charts to communicate the tasks visually and verbally. You also need to provide your audio team with the necessary information and resources to perform their tasks, such as manuals, guides, or tutorials.

4 Monitor and support the tasks

Once you assign and communicate the tasks, you need to monitor and support them during the live event. You need to check in with your audio team regularly and make sure they are on track and on time. You also need to provide them with feedback, encouragement, and recognition for their work. You also need to be ready to assist them in case of any problems or challenges, such as technical issues, changes in the program, or emergencies. You can use tools like radios, headphones, or signals to communicate with your audio team during the event and coordinate their actions.