How can you coordinate drawing revisions with project documentation?

1 Why is coordination important?

Coordination is the process of aligning drawing revisions with project documentation to avoid discrepancies, errors, and conflicts. This is essential for several reasons; it ensures that the design intent is correctly communicated and understood by stakeholders, reducing the risk of rework, delays, and disputes. It also facilitates quality control and assurance of the design, as well as compliance with standards and regulations. Moreover, coordination enables tracking and auditing of design changes and their impacts on the project scope, schedule, and budget.

2 How to identify drawing revisions?

Drawing revisions refer to any changes made to the original or approved drawings during the design development or execution phases. These revisions can be initiated by the design team, the client, or the contractors, depending on the project requirements and contract terms. Drawing revisions can be classified into two types: minor and major. Minor revisions are those that do not affect the design functionality, performance, or safety, such as corrections, clarifications, or formatting adjustments. These can be implemented without formal approval or notification, but they must still be documented and coordinated with the project documentation. Major revisions, on the other hand, are changes that affect the design functionality, performance, or safety, such as modifications, additions, or deletions. These require formal approval and notification from authorized parties and must also be documented and coordinated with the project documentation in detail.

4 How to coordinate drawing revisions?

Coordinating drawing revisions with the project documentation is essential to ensure their consistency and validity. This process should involve cross-checking the revised drawings with the documents affected by or related to the change, such as specifications, calculations, and reports. The project documents that need to reflect or incorporate the change should also be updated. Finally, the revised drawings and updated project documents should be distributed to the relevant stakeholders, like the client, contractors, reviewers, and end-users. This step is necessary to inform and communicate the change and its implications.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?