How can you balance quality and speed when writing reports?

Um segredo para escrevermos um bom relatório em pouco tempo, é anotarmos cada situa??o relevante como se esta já fizesse parte do relatório final, ou seja, anotá-la de forma estruturada e detalhada. Pode dar a impress?o de que perdemos muito tempo ao detalhar assim as situa??es, mas na realidade ganhamos muito tempo para escrever um relatório de qualidade em poucos minutos.

Planning also helps prime your brain for good writing. Start by thinking specifically about your purpose: what do you want to happen as a result of your writing? what is the end goal? And imagine your audience: who are they? how do you know them? how well do they know you? how are they going to feel about what you are writing? The purpose and the audience are the two most important factors in determining how your writing is organized and what language you use to craft it. Considering these aspects before starting to type will help your brain make better pre-conscious choices so the writing that comes out flows easier and is more effective. Planning will make your writing faster and of higher quality. Do not skip this step.

At this stage, you will write in an ugly manner. It doesn't matter. What matters most is that you are steadfast clear in why you are writing your submission and that your thinking process comes through! If you have a jumbled up thought process, it'll translate into your writing.

Draft fast. Not every word needs to be perfect. In fact, perfection in writing is impossible because language is infinite and there are a million ways to say the same thing. Get your ideas out of your head and onto the screen in front of you where you can edit them. They need to come out--they don't have to come out perfectly.

Edit slow. Make sure that you don't try to edit immediately after writing the draft. Walk away. Get water and a snack. Go to a meeting. Make a phone call. Humans can't edit immediately after drafting. Give yourself time. When you come back, focus on making your writing clear so the audience can understand it, concise so that they will read it, and nice so that they will generally like you while reading your work. Edit for tone first. Correcting mistakes should actually be a completely separate step.

Reviewing your report should include checking for grammar, spelling, and other errors (page numbers, titles, headings, attachments, etc). AI tools can help draw your attention to potential errors, but they don't "know" if something is actually wrong or if their suggestion is actually right. You have to make those decisions. When you review for correctness and other errors, consider starting at the end of the document and working backward. Also, make sure to read your writing out loud. Those two strategies will help your brain focus on details rather than on overall ideas.

To balance quality and speed in report writing, prioritize a clear outline before starting, focus on key points, and edit efficiently. Streamlining the process with templates and revising for clarity ensures a polished outcome without compromising accuracy, striking the right balance between efficiency and excellence.

Should one even think about such a balance in the first place? From my experience, the wisdom of "Practice Makes Perfect" is undeniable. If one has little experience writing reports, then I'd focus on quality within an acceptable speed. There's no balancing. Only with experience can speed come into play, without compromising quality. Tools can help with grammar and stuff, but ask yourself this - will you then really grow?