How can you balance project management duties in a non-profit organization?

2 Use appropriate tools and methods

Depending on the size, complexity, and nature of your project, you may need to use different tools and methods to plan, execute, and control it. For example, you may use a Gantt chart, a Kanban board, or a calendar to track your tasks and deadlines. You may use a spreadsheet, a database, or a software to manage your data and budget. You may use a survey, an interview, or a focus group to collect feedback and evidence. Choose the tools and methods that suit your project needs, resources, and preferences.

3 Communicate effectively and frequently

Communication is key to any successful project, especially in a non-profit organization where you may have to work with diverse and dispersed stakeholders, such as donors, partners, beneficiaries, and volunteers. You need to communicate effectively and frequently with your project team, sponsors, and beneficiaries to ensure alignment, transparency, and accountability. You also need to communicate your project results and impact to your donors, supporters, and the public to demonstrate your value and credibility.

4 Delegate and collaborate

As a project manager in a non-profit organization, you may not have all the skills, knowledge, or time to do everything yourself. You need to delegate and collaborate with others who can complement your strengths and fill your gaps. You need to identify and assign roles and responsibilities, provide guidance and support, and acknowledge and appreciate contributions. You also need to foster a culture of collaboration and learning among your project team and stakeholders, where you can share ideas, feedback, and best practices.

5 Adapt and learn

One of the biggest challenges of managing projects in a non-profit organization is dealing with uncertainty and change. You may face unexpected events, opportunities, or problems that require you to adapt and adjust your project plan, scope, or goals. You need to be flexible and responsive to the changing needs and contexts of your project. You also need to learn from your successes and failures, and use them to improve your project management skills and processes.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?