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How can you balance flexibility and structure in remote work?

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Remote work is becoming more common and desirable, especially in the global talent acquisition field. However, working remotely also poses some challenges, such as maintaining productivity, communication, collaboration, and motivation. How can you balance flexibility and structure in remote work to ensure optimal performance and engagement? Here are some tips and best practices to help you.

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Sian Visser

Regional Lead: Talent Acquisition - Africa ???

1 Define clear goals and expectations

One of the key aspects of remote work is having clear and measurable goals and expectations for yourself and your team. This helps you align your work with the organization's vision and strategy, prioritize your tasks, track your progress, and provide feedback. You should also communicate your goals and expectations regularly with your manager, peers, and clients, and update them on any changes or challenges. This way, you can avoid confusion, misunderstanding, or misalignment, and ensure accountability and transparency.

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Sian Visser

Regional Lead: Talent Acquisition - Africa ???
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In my experience, regular video calls are important and help to ensure clear communication for both leadership and employee. Following this up with an action plan written down is important if it's a big project and you need to ensure you're all aligned. Project Management tools can also be very useful where you can create mini projects and tasks you can all track rather than needing to ping eachother throughout the day.

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2 Establish a routine and boundaries

Another important aspect of remote work is having a consistent and healthy routine and boundaries. This helps you create a sense of structure and stability, manage your time and energy, and balance your work and personal life. You should set a regular schedule for your work hours, breaks, and meetings, and stick to it as much as possible. You should also create a dedicated and comfortable workspace, and minimize distractions and interruptions. Moreover, you should respect your own and others' boundaries, and communicate them clearly. For example, you can use a status indicator, a calendar, or a do-not-disturb mode to signal when you are available or not.

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Sian Visser

Regional Lead: Talent Acquisition - Africa ???
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In my experience, having a dedicated work space has been a game changer. I have all the tools I need in one place and I can focus with the door closed when I need to. I've also found it very helpful though, to be able to go out to a cafe to work, I've done this often to establish the boundary between work and rest. Try it out!

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3 Leverage technology and tools

Technology and tools are essential for remote work, as they enable you to communicate, collaborate, and access information and resources. You should use the appropriate platforms and applications for different purposes, such as video conferencing, instant messaging, project management, document sharing, and learning. You should also ensure that you have a reliable and secure internet connection, a good quality headset and webcam, and a backup plan in case of technical issues. Furthermore, you should familiarize yourself with the features and functionalities of the technology and tools you use, and follow the best practices and etiquette for using them.

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4 Foster a positive and supportive culture

Culture is a crucial factor for remote work, as it influences your engagement, motivation, and satisfaction. You should foster a positive and supportive culture among your team and organization, where you share your values, vision, and mission, celebrate your achievements and milestones, recognize and appreciate your contributions and efforts, and provide and receive feedback and support. You should also build trust and rapport with your colleagues and clients, by being respectful, honest, and empathetic, and by showing interest and curiosity in their work and lives.

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5 Embrace diversity and inclusion

Diversity and inclusion are vital for remote work, especially in the global talent acquisition field, where you work with people from different backgrounds, cultures, and perspectives. You should embrace diversity and inclusion in your team and organization, by acknowledging and respecting the differences and similarities among your colleagues and clients, by learning and adapting to their preferences and expectations, by communicating and collaborating effectively across languages and time zones, and by promoting a sense of belonging and community.

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6 Seek feedback and improvement

Feedback and improvement are important for remote work, as they help you grow and develop your skills and competencies, and enhance your performance and results. You should seek feedback and improvement from your manager, peers, and clients, by asking for and listening to their opinions and suggestions, by reflecting on your strengths and weaknesses, by setting and reviewing your learning and development goals, and by taking action and implementing changes. You should also provide feedback and improvement to others, by sharing your insights and recommendations, by acknowledging and encouraging their achievements and progress, and by offering and accepting help and guidance.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you balance flexibility and structure in remote work?

1

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3

4

5

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1 Define clear goals and expectations

2 Establish a routine and boundaries

3 Leverage technology and tools

4 Foster a positive and supportive culture

5 Embrace diversity and inclusion

6 Seek feedback and improvement

7 Here’s what else to consider

Global Talent Acquisition

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How can you balance flexibility and structure in remote work?

1

2

3

4

5

6

7

1 Define clear goals and expectations

2 Establish a routine and boundaries

3 Leverage technology and tools

4 Foster a positive and supportive culture

5 Embrace diversity and inclusion

6 Seek feedback and improvement

7 Here’s what else to consider

Global Talent Acquisition

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