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How can you assess team motivation during a meeting?

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Team motivation is a key factor for successful collaboration, innovation, and performance. However, it can be challenging to gauge how motivated your team members are during a meeting, especially if you are meeting remotely or have a large or diverse group. In this article, we will share some tips and tools to help you assess team motivation during a meeting and identify areas for improvement.

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Steven Bejarano

Director, Faculty Management @ CompTIA | Training Strategy, Mentoring

1 Why is it important?

Motivation is the driving force behind any action or behavior. It influences how engaged, committed, and productive your team members are. A motivated team is more likely to achieve its goals, overcome challenges, and support each other. On the other hand, a demotivated team can experience low morale, poor communication, and reduced quality of work. Therefore, it is important to monitor and enhance team motivation during a meeting, as it can affect the outcomes and the satisfaction of the participants.

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2 What are the signs?

When observing a meeting, there are certain signs that can give you an indication of your team members’ level of motivation. Pay attention to their body language and facial expressions; do they appear engaged or disinterested? Listen for their verbal cues and tone of voice; are they speaking with enthusiasm or sounding bored? Note their participation and contribution; are they actively participating or disengaged? These signs can help you gain insight into how motivated your team members are and how they feel about the meeting.

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Steven Bejarano

Director, Faculty Management @ CompTIA | Training Strategy, Mentoring
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Quality social skills are crucial when leading or participating in a team meeting. Being aware of how to interact with others professionally and effectively is essential. Avoid dominating the discussion, provide ample time for others to chime in, and be sure to encourage collaboration whenever possible. Participants are more likely to disengage if they feel they are only being spoken to without active participation. Allow space for clarifying questions, and be sure to make it known that any questions or concerns are heard and valued. This plays a key role in boosting and maintaining team motivation.

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3 How can you measure it?

Besides observing the signs, you can also use some tools and methods to measure team motivation during a meeting. For instance, you could ask your team members to rate their motivation level on a scale of 1 to 10 or choose from a set of options. Alternatively, you could ask them to provide feedback on the meeting with open-ended or closed-ended questions. You could also use a tool like Mentimeter or Slido to create a word cloud, or use the chat function of your meeting platform to ask them to share one word or phrase that describes their motivation level. These tools and methods can help you collect data and feedback on team motivation during a meeting, identify patterns and trends , and gain valuable insights.

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4 How can you improve it?

Based on the signs and the measurements, you can take some actions to improve team motivation during a meeting. For instance, setting clear and realistic goals and expectations that are aligned with the team's vision and values. Involving your team members in setting the goals and expectations, and checking their understanding and agreement. Providing recognition and appreciation for achievements, contributions, and efforts of your team members. Encouraging and facilitating peer recognition and appreciation, creating a culture of gratitude and respect. Fostering autonomy and involvement by empowering and trusting your team members to make decisions, solve problems, share opinions, inviting input, suggestions, feedback, making them feel valued and heard. Additionally, using interactive and participatory methods such as brainstorming, voting or gamification to keep them engaged and motivated. These actions can help you enhance team motivation during a meeting and create a positive and productive atmosphere.

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5 How can you follow up?

After the meeting, you can follow up with your team members to maintain and increase their motivation. You can send a summary and thank-you note to recap the main points, decisions, and actions of the meeting. Additionally, you can assign and monitor tasks and responsibilities, clarify roles, and provide feedback and guidance. Scheduling a follow-up meeting or a check-in is also important; plan for the next meeting and communicate the date, time, and agenda to your team members. You can also check in with them individually or in groups to ask how they are doing and what they need. These steps will help sustain and improve team motivation after a meeting, as well as build trust and rapport with your team members.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you assess team motivation during a meeting?

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2

3

4

5

6

1 Why is it important?

2 What are the signs?

3 How can you measure it?

4 How can you improve it?

5 How can you follow up?

6 Here’s what else to consider

Team Facilitation

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How can you assess team motivation during a meeting?

1

2

3

4

5

6

1 Why is it important?

2 What are the signs?

3 How can you measure it?

4 How can you improve it?

5 How can you follow up?

6 Here’s what else to consider

Team Facilitation

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