How can library professionals manage the risks of information systems?

2 Implement security measures

The second step is to implement appropriate security measures to protect your information systems from unauthorized access, modification, or destruction. You should follow the best practices of information security, such as encryption, authentication, backup, firewall, antivirus, and password management. You should also educate your staff and users on how to use your information systems safely and responsibly, such as avoiding phishing emails, creating strong passwords, and logging out after use.

3 Monitor and update your systems

The third step is to monitor and update your information systems regularly to detect and respond to any issues or incidents. You should use tools such as logs, audits, alerts, or feedback to track the performance, usage, and satisfaction of your information systems. You should also update your software, hardware, and policies to keep up with the latest technologies, standards, and regulations.

4 Plan for contingencies

The fourth step is to plan for contingencies in case of emergencies or disasters that may affect your information systems. You should have a business continuity plan that outlines the roles, responsibilities, and procedures for restoring your information systems as soon as possible. You should also have a disaster recovery plan that specifies the backup and recovery options for your data and resources. You should test and review your plans periodically to ensure their effectiveness and relevance.

5 Learn from others

The fifth step is to learn from others who have experience or expertise in managing the risks of information systems. You can join professional associations, networks, or communities that offer guidance, training, or resources on information systems management. You can also consult experts, mentors, or peers who can provide advice, feedback, or support on your information systems issues or challenges.

6 Evaluate and improve your systems

The sixth step is to evaluate and improve your information systems based on the results of your risk management activities. You should measure and analyze the outcomes, benefits, and costs of your information systems using indicators such as efficiency, effectiveness, quality, or satisfaction. You should also identify and implement the opportunities, recommendations, or lessons learned from your risk assessment, security measures, monitoring and updating, contingency planning, or learning from others.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?