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How can interpersonal communication improve your deadline management?

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Deadline management is a crucial skill for any professional, especially in fast-paced and collaborative environments. However, many people struggle with meeting deadlines due to poor planning, unrealistic expectations, or unexpected challenges. How can interpersonal communication help you improve your deadline management and avoid stress, frustration, and missed opportunities? In this article, we will explore some of the benefits and strategies of using interpersonal communication to manage deadlines effectively.

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Sandeep Gokhale

Entrepreneur, Founder, Mentor. Also runs a Registered NGO.

1 Communicate your expectations and needs

One of the first steps to improve your deadline management is to communicate your expectations and needs clearly and proactively. This means setting realistic and specific goals, defining the scope and deliverables of your project, and negotiating the timeline and resources with your stakeholders. By communicating your expectations and needs, you can avoid confusion, ambiguity, and conflicts that can derail your progress and compromise your quality. You can also establish trust and rapport with your clients, managers, and colleagues, and ensure that everyone is on the same page and aligned with your vision.

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Sandeep Gokhale

Entrepreneur, Founder, Mentor. Also runs a Registered NGO.
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In my experience, the main reason for disappointment is when expectations are not met. What is worse than this is when the expectation is not communicated clearly & on time. As a leader, here are some steps I suggest 1. Set the expectations right & keep it realistic. 2. Ensure the team member/team understands the expectation. 3. Whenever possible, inform the "WHY" behind the expectation. 4. Ask for feedback - Let your team share what they've understood. This works so well and nicely. 5. Ensure you are giving enough time for your team. 6. Do not micro manage & let your team deal with it. This is how you grow your team. 7. Trust your team & let them "figure" it out. Avoid spoon feeding. 8. Continuous feedback on tasks will help too

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Sandeep Tripathi

Building YourEngineer | Passionate about driving innovation & empowering engineers across the globe | Join me in shaping the future of engineering | Let's connect and create impact!
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Interpersonal Communication if done effectively can improve deadline management by multiple folds. Firstly, interpersonal communication in a workplace should be two-way but sadly very few organizations have this approach. Most organizations plan the whole project and its tasks and deadlines as per the expectation of top management and then communicate it to employees. Worst approach ever How I manage deadlines in my startup? I create an outline of the whole project with underlying tasks, assignment, deadline everything and then call upon a meeting to review it with team members. I ask for their recommendations and adjust it accordingly. But, we all agree on trying various time bound experiments to improve productivity.

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2 Seek feedback and support

Another way to improve your deadline management is to seek feedback and support from others throughout your project. Feedback can help you identify and address any issues, gaps, or errors in your work, and improve your performance and outcomes. Support can help you cope with any challenges, obstacles, or stress that you may encounter, and provide you with guidance, advice, or assistance. By seeking feedback and support, you can enhance your learning and growth, increase your motivation and confidence, and leverage the expertise and experience of others.

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3 Delegate and collaborate

A third way to improve your deadline management is to delegate and collaborate with others when appropriate and necessary. Delegating can help you free up your time and energy, focus on your strengths and priorities, and optimize your productivity and efficiency. Collaborating can help you share ideas and perspectives, solve problems and overcome difficulties, and create synergy and innovation. By delegating and collaborating, you can reduce your workload and pressure, diversify your skills and knowledge, and achieve better results and outcomes.

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Sandeep Gokhale

Entrepreneur, Founder, Mentor. Also runs a Registered NGO.
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We rise by lifting others to greater heights. This is something a lot of folks understand late in the game. As a leader, its important to know what tasks should be done by yourself & what tasks should be delegated. Tasks which are high importance but Low urgency should be delegated to the right person in the team. Once you delegate, set the expectations clearly & let the team member handle the task. Give enough time & have milestones for review. Encourage your team member to think & solve the problem while giving enough hints/directions so that they do not loose track/interest. Remember, when you delegate a task to someone, you are responsible to get the task done and just put it on someone's name and leave it there for them to worry!

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4 Monitor and update

A fourth way to improve your deadline management is to monitor and update your progress and status regularly and consistently. Monitoring can help you track and measure your performance and achievements, identify and correct any deviations or delays, and adjust your plans and actions accordingly. Updating can help you inform and involve your stakeholders, report and celebrate your successes and challenges, and request and receive feedback and support. By monitoring and updating, you can ensure that you are on track and on time, maintain accountability and transparency, and demonstrate professionalism and reliability.

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5 Appreciate and reward

A fifth way to improve your deadline management is to appreciate and reward yourself and others for meeting deadlines and delivering quality work. Appreciating can help you acknowledge and express your gratitude and recognition for the efforts and contributions of yourself and others, and foster positive and supportive relationships. Rewarding can help you celebrate and enjoy your achievements and accomplishments, and motivate yourself and others to continue to perform well and improve. By appreciating and rewarding, you can boost your morale and satisfaction, strengthen your bonds and loyalty, and reinforce your commitment and values.

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Sandeep Gokhale

Entrepreneur, Founder, Mentor. Also runs a Registered NGO.
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Recognition is one of the basic needs of humans. It a great way to uplift teams / team member's Spirit. If you are a leader, do everything you can to build Admiration or Mutual Admiration as a culture in your team. This will ensure better collaboration & also deepen trust within the team. Pro Tips: - Do it genuinely and for the right reasons. - Do not lower the standards. Keep the bar high. - Don't wait for a specific day to admire good work. - For me, Admiring someone on a Monday has worked best (compared to say Friday). When was the last time you genuinely admired someone? Yesterday was the best time. Today is still fine. Just do it!

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6 Learn and improve

A sixth way to improve your deadline management is to learn and improve from your experiences and outcomes. Learning can help you reflect and evaluate your strengths and weaknesses, successes and failures, and lessons and insights. Improving can help you apply and implement your learning to your future projects and goals, and enhance your skills and competencies. By learning and improving, you can grow and develop as a professional and as a person, increase your value and potential, and achieve your aspirations and ambitions.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can interpersonal communication improve your deadline management?

1

2

3

4

5

6

7

1 Communicate your expectations and needs

2 Seek feedback and support

3 Delegate and collaborate

4 Monitor and update

5 Appreciate and reward

6 Learn and improve

7 Here’s what else to consider

Interpersonal Communication

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How can interpersonal communication improve your deadline management?

1

2

3

4

5

6

7

1 Communicate your expectations and needs

2 Seek feedback and support

3 Delegate and collaborate

4 Monitor and update

5 Appreciate and reward

6 Learn and improve

7 Here’s what else to consider

Interpersonal Communication

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