How can event planners manage their time more effectively?

Time Management for Event Planners: Prioritize tasks and set clear deadlines. Utilize project management tools for scheduling and reminders. Delegate tasks when possible. Build buffers into your schedule for unexpected issues. Regularly review and adjust plans as needed.

Estabelecer prazos e utilizar ferramentas de gest?o de projetos pode ser uma grande ferramenta para uma entrega de excelência. Hoje temos diversas ferramentas de gerenciamento de projetos onde além de podermos nos organizar de forma clara e com prazos muito bem estabelecidos, podemos utiliza-las de forma colaborativa e assim conseguir delegar tarefas e ainda gerenciar o status das mesmas.

Find a way to track your tasks, how to identify the more urgent tasks, and keep it updated. It's important to find the way that works best for you/your team. This may be in a scheduling tool, planner/calendar, or something else entirely. But find what works for you.

A well-maintained checklist and schedule can significantly increase productivity. They give you a detailed daily schedule that makes it easier to prioritize your work and maintain focus on your objectives. A checklist software plus a digital calendar with reminders make a powerful combination. We stay on course and make sure nothing gets lost with daily reviews and updates.

While I love a good paper and pen checklist, productivity software is a game changer! I personally love Clickup, but Trello and Asana are good options too. A good platform can help consolidate all your to do lists, provide a one stop shop for all your events information, allow you to collaborate with and delegate to your team, all while showing you deadlines and your overall progress towards your goals! This frees up so much time to actually *do* the work that needs to be done to prepare for your event, and you can easily check in any time to visually see how your team is progressing in their assigned areas. Allowing you to focus on making your event magic?

When the company I worked for used Outlook I did like the task capability which also allowed me to respond to emails on certain days as a task. Now that I work for an organization that has Gmail ClickUp is my go-to task manager. It is robust and you can collaborate with team members within the platform which has an app and web-based options.

It's important to understand your end goal and who you are held responsible to. Is it a specific client or a supervisor or maybe just yourself? What are the data-driven goals you are seeking to reach? What are some of the other goals you are hoping to reach like people enjoying themselves at the event or supporting networking, etc.

Delegating in event planning ensures tasks are handled by those best suited for them, freeing up planners to focus on key areas like strategy and client relations. This not only enhances event quality but also reduces burnout risk, boosts team productivity and morale, and fosters a collaborative atmosphere for sharing ideas, resulting in smoother, more successful events. This is much easier said than done, but as an event manager, you learn that your time is best maximized focusing on macro issues vs. living in the weeds of simple logistics.

Be aware of your resources - if you have access to a great catering team, ask them to generate menu ideas or what packages they have. If you have a great technology team - ask them to review all of the plans and necessities to run the event smoothly. It may be a person or it may be a team, but it's important to know who is in your circle.

Prior to the pandemic, I was gone over 50% of my life, every trip I made myself go do/see one thing that I would find enjoyable. Sometimes it was just a piece of outdoor art that made a difference in my mental health when I was working 18-hour days on the regular.

Above all else, DON'T try to take on everything yourself. Lean on the expertise of your suppliers and partners to help put the event together. Your suppliers should not simply be people who deliver 'stuff'. They should act as your support team - advising and guiding you through to the completion of the event. The ones that are brave enough to say no to you are the ones you want to keep in your corner - they know what can go wrong and they are trying to help avoid it happening to you.