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Here's how you can streamline your work as a theatrical production professional.

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As a theatrical production professional, you're well aware that the show must go on, but the path to opening night is often fraught with challenges that can disrupt even the most well-planned production. Streamlining your work process not only ensures a smoother run to the final curtain but also enhances the quality of the performance. By adopting effective strategies and leveraging your unique skills, you can turn potential chaos into a well-orchestrated symphony of stagecraft.

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Joelle Afi Agbodjan, AHRMP

Blossom Academy/GIZ AI Fellow/Performing Artiste/HRBP/Data Scientist/Woman in Tech/Human Resource Practitioner

1 Plan Ahead

In theatrical production, time is a resource just as critical as your set pieces or lighting rigs. By meticulously planning each phase of the production process, from auditions to closing night, you ensure that every member of your team knows their responsibilities and deadlines. Utilize detailed timelines and checklists to keep track of progress and anticipate potential bottlenecks. This foresight allows for adjustments to be made with minimal disruption, keeping your production on track and your stress levels manageable.

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2 Delegate Wisely

Delegation is a cornerstone of effective theatrical production management. You must recognize the strengths of your team members and assign tasks accordingly. Trust is key; by empowering your crew and cast to take ownership of their roles, you foster a sense of responsibility and teamwork. Regular check-ins can help maintain oversight without micromanaging, ensuring that each component of the production is progressing as it should while allowing you to focus on the bigger picture.

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3 Embrace Tech

The digital age has brought forth a plethora of tools that can significantly streamline production work. Software for script annotations, scheduling, and communication can save you countless hours. Encourage your team to use these tools to maintain clear and consistent communication. Digital platforms can also facilitate remote collaboration, allowing for flexible work arrangements and ensuring that rehearsals and meetings are as productive as possible.

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4 Efficient Rehearsals

Rehearsals are the backbone of any theatrical production, but they can become time sinks if not managed properly. By having a clear rehearsal schedule that outlines objectives for each session, you can maximize the time spent on stage. Prioritize scenes that require the most work and ensure that cast members come prepared, having reviewed their lines and blocking. This focus not only improves the quality of each rehearsal but also respects the time of everyone involved.

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Victoria Pike

Production I Corporate & Creative
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When it comes to rehearsals, one of the best moments is being the first person to arrive to the theater the day after the stage has been set. Maybe that's why I never seem to miss it, even though my alarm says "you don't need to be the first one there". Anyone who has experience building a show knows, that after hours spent pushing everything into place there's a day when you arrive back to the theater and a new world sits inside. I like to take that moment to silently cheer us on for making it to the midpoint. Starting out with a stumble through of the full show someone will stand by to tape out the floor for entrances, exits, instruments and furniture. After this, the days seemingly run together and the run gets tighter, the show emerges.

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5 Continuous Learning

The world of theatre is constantly evolving, and staying abreast of new techniques and technologies can give you an edge. Attend workshops, read industry publications, and network with peers to learn about innovative practices that can streamline your production processes. This continuous learning approach not only enhances your current production but also prepares you for future challenges, keeping you at the forefront of theatrical production excellence.

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6 Stay Adaptable

Flexibility is an invaluable trait in the unpredictable environment of theatre production. Even with the best-laid plans, unexpected issues will arise. Being adaptable allows you to quickly pivot and find solutions without compromising the quality of the production. Encourage a culture of adaptability within your team, so when the inevitable last-minute changes occur, everyone is prepared to handle them with creativity and composure.

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Joelle Afi Agbodjan, AHRMP

Blossom Academy/GIZ AI Fellow/Performing Artiste/HRBP/Data Scientist/Woman in Tech/Human Resource Practitioner
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Adaptability is a crucial skill for every theatre practitioner. Despite meticulous planning, things can easily go awry. An actor might be late, a prop could go missing during a performance, or unforeseen technical issues may arise. The ability to adjust and still deliver a seamless experience for the audience is highly commendable. Moreover, this flexibility not only ensures the show goes on but also enhances problem-solving skills, fosters creativity, and strengthens the overall resilience of the production team.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can streamline your work as a theatrical production professional.

1

2

3

4

5

6

7

1 Plan Ahead

2 Delegate Wisely

3 Embrace Tech

4 Efficient Rehearsals

5 Continuous Learning

6 Stay Adaptable

7 Here’s what else to consider

Theatrical Production

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Here's how you can streamline your work as a theatrical production professional.

1

2

3

4

5

6

7

1 Plan Ahead

2 Delegate Wisely

3 Embrace Tech

4 Efficient Rehearsals

5 Continuous Learning

6 Stay Adaptable

7 Here’s what else to consider

Theatrical Production

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