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Last updated on 2024年6月23日

Here's how you can overcome the key challenges faced by project managers.

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Project managers, you're often faced with a myriad of challenges that can be daunting to overcome. From scope creep to stakeholder engagement, each project brings its unique set of obstacles. But fear not, with the right strategies and a bit of savvy, you can navigate these challenges successfully. The key is to approach each problem methodically, leveraging your business analysis skills to dissect and address each issue. This article will guide you through some of the most common hurdles and offer practical solutions to help you steer your projects to success.

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Oto Ekpenyong

Senior Cost Engineer @ Shell | Project Control, Cost Engineering
Allan Kataku

PMP | CAPM | PSM I | PSPO I | IT Project Management | PMI ACP Candidate

1 Scope Creep

Scope creep, the silent project killer, can derail even the most well-planned projects. It occurs when new features or requirements are added to the project without corresponding increases in resources, time, or budget. To combat this, you must establish clear project objectives and requirements from the start. Regularly communicate with stakeholders and the project team to ensure everyone understands the project's boundaries. When changes are proposed, assess their impact on the project's scope and resources, and adjust plans and expectations accordingly.

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Oto Ekpenyong

Senior Cost Engineer @ Shell | Project Control, Cost Engineering
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A clear scope definition is crucial in avoiding scope creep. This must entail bulk and itemised materials required throughout the project duration. Availability of contingencies derived from the original control budget is also beneficial. Scope creep is a major project killer especially when activities are on the critical path. The need for a good planner, cost Engineer and execution team must be in place to mitigate this problem. It is also necessary to integrate a good monitoring and control system.

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?????????? ?????????? ?

??Top Agile Methodoligies & BA Voice?? | CSPO? | SAFe Agilist 5.0 | CSM? |SSYB | | Agile Hybrid Pro | Payments SME | ??Passionate about Open Finance Innovation??
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In my experience, effectively managing scope creep is crucial for project success. By establishing clear project goals and maintaining open communication with stakeholders, I’ve been able to mitigate unexpected changes. For instance, implementing a change control process helped my team handle new requirements without derailing the project. Prioritizing transparency and flexibility ensures that projects stay on track and deliver the desired outcomes.

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Allan Kataku

PMP | CAPM | PSM I | PSPO I | IT Project Management | PMI ACP Candidate
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Effectivement c'est un grand défi surtout pour un environnement en plein transformation, facilement les idées des nouvelles fonctionnalités viennent, soit pour des projets qui durent dans le temps. Il est alors important d'être strict dans le mécanisme mis en place dans la gestion du changement, s'assurer que les stackehorders respectent le plan de communication et ne pas communiquent directepement avec l'équipe projet.

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2 Risk Management

Risk management is crucial for any project manager aiming to minimize surprises that could negatively impact the project's outcome. Start by identifying potential risks early on, analyzing their probability and impact, and then creating a mitigation plan for each. Keep your risk register updated and revisit it regularly as the project progresses. Effective risk management involves not just planning for what might go wrong but also being prepared to take appropriate action when it does.

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Mariana M.

Advogada CoolHunter | Seguran?a e Prote??o de Dados | DPO Forense | Membro APDADOS?? Comitês Startech | Jurídico | Seguran?a
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Identifica??o precoce de riscos: Destaque a importancia de identificar os riscos potenciais logo no início do projeto. Análise de probabilidade e impacto: Enfatize a necessidade de analisar a probabilidade e o impacto de cada risco identificado. Desenvolvimento de planos de mitiga??o: Sugira a cria??o de planos de mitiga??o para cada risco, visando minimizar suas consequências. Manuten??o do registro de riscos: Recomende a manuten??o de um registro de riscos atualizado e revis?o regular conforme o projeto avan?a. Prepara??o para a??o: Saliente que uma gest?o de riscos eficaz envolve n?o apenas planejar, mas também estar preparado para agir rapidamente quando os riscos se materializarem.

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3 Team Dynamics

Managing team dynamics is a critical aspect of project management. Each team member brings their own skills, experiences, and personalities to the table, which can lead to conflict or inefficiency if not managed properly. To foster a cohesive team, clearly define roles and responsibilities. Encourage open communication and collaboration among team members. When conflicts arise, address them quickly and fairly to maintain a positive and productive work environment.

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4 Stakeholder Engagement

Stakeholder engagement can make or break your project. It's essential to identify all stakeholders, understand their interests and influence, and develop a communication plan tailored to their needs. Keep stakeholders informed of project progress and involve them in decision-making processes when appropriate. By actively managing stakeholder relationships, you can ensure their support and minimize resistance throughout the project lifecycle.

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5 Time Management

Effective time management is a cornerstone of successful project delivery. Prioritize tasks based on their impact and urgency, and create a realistic project schedule that allocates sufficient time for each activity. Use tools like Gantt charts to visualize the timeline and dependencies between tasks. Regularly review and adjust the schedule as needed to accommodate any changes or delays, ensuring that your project stays on track.

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Allan Kataku

PMP | CAPM | PSM I | PSPO I | IT Project Management | PMI ACP Candidate
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La complexité de la gestion du temps fait qu'aujourd'hui les méthodes agiles sont prisées car elles permettent de garder en permanence l'attention sur le délais de livraison. Avec l'usage des méthodes de contr?le de la qualité les déviations sont facilement décelées et corriger dans le temps

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6 Change Control

Change is inevitable in any project, but uncontrolled changes can lead to chaos. Implement a change control process to evaluate all change requests systematically. This process should include assessing the impact on the project's scope, time, cost, and quality, as well as obtaining necessary approvals before any changes are made. By managing changes effectively, you can maintain control over your project and ensure that each alteration aligns with your project's goals.

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Allan Kataku

PMP | CAPM | PSM I | PSPO I | IT Project Management | PMI ACP Candidate
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Il y a un outil appelé Business Impact Matrix qui est puissant dans l'analyse/évaluation et qui permet de s'assurer que les décisions de changement prises sont positives.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can overcome the key challenges faced by project managers.

1

2

3

4

5

6

7

1 Scope Creep

2 Risk Management

3 Team Dynamics

4 Stakeholder Engagement

5 Time Management

6 Change Control

7 Here’s what else to consider

Business Analysis

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Here's how you can overcome the key challenges faced by project managers.

1

2

3

4

5

6

7

1 Scope Creep

2 Risk Management

3 Team Dynamics

4 Stakeholder Engagement

5 Time Management

6 Change Control

7 Here’s what else to consider

Business Analysis

给文章评分

感谢您的反馈

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